11 results for Front Desk Coordinator Executive Assistant in Santa Monica, CA

Medical Front Desk

Beverly Hills, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. In this contract position, you will play a vital role in ensuring smooth front desk operations while delivering exceptional service to patients. If you thrive in a fast-paced medical office environment and have a passion for patient care, we encourage you to apply. Responsibilities: • Welcome patients with professionalism and courtesy, ensuring a positive first impression. • Schedule, confirm, and adjust appointments using medical scheduling software, while assisting with follow-up bookings. • Communicate office policies and procedures clearly to patients, addressing any questions or concerns. • Process and verify patient documentation and insurance information with accuracy and confidentiality. • Maintain and update patient records to ensure compliance with medical regulations and timely data entry. • Manage leads by contacting patients or potential clients to coordinate follow-up appointments. • Collaborate with staff to ensure seamless scheduling and coordination of appointments. • Provide administrative support to office management and medical staff as needed.
2026-04-14T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-04-07T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-04-07T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a personable and dependable Part-Time Receptionist to work for our client in Hollywood. You will work Tuesday through Thursday for an exciting video game developer. This position is perfect for someone who thrives in creating a welcoming environment and enjoys managing light administrative responsibilities. If you have strong organizational skills and a keen attention to detail, we encourage you to apply. Hours are 9am-6pm Tues-Thursday and pay is up to $30/hr. Responsibilities:• Welcome visitors and provide a warm and attentive first impression.• Manage incoming calls using a multi-line phone system and direct them appropriately.• Receive, sort, and distribute mail and deliveries in a timely manner.• Ensure the front desk and reception area are clean, organized, and presentable.• Assist with basic administrative tasks, including data entry and scheduling.• Monitor and order office supplies to maintain stocked and functional common areas.• Support workplace culture initiatives and contribute to a positive office environment.• Address and resolve inquiries or direct them to the appropriate team member.
2026-04-14T00:00:00Z

Receptionist

Rancho Palos Verdes, CA
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Rancho Palos Verdes, California. This role is ideal for someone who excels in managing multi-line phone systems, providing exceptional customer service, and maintaining a welcoming front desk environment. If you have experience in receptionist duties and enjoy creating a positive first impression, we encourage you to apply. Responsibilities: • Operate and manage a multi-line phone system efficiently to ensure prompt and attentive responses. • Greet and assist visitors, ensuring a warm and welcoming reception area. • Handle inbound calls with a courteous approach and direct them to the appropriate department or personnel. • Maintain accurate records and documentation related to front desk operations. • Provide administrative support to various departments when necessary. • Ensure the front desk area is organized and presentable at all times. • Address inquiries and provide information about the organization in a courteous manner. • Coordinate incoming and outgoing mail and packages as needed. • Assist with scheduling and calendar management for the office.
2026-04-15T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively. Responsibilities:• Greet visitors and clients warmly, ensuring a welcoming atmosphere.• Answer and manage a multi-line phone system, directing calls to the appropriate departments.• Handle sensitive and confidential documents with discretion and accuracy.• Coordinate with managers and clients to address any issues related to deadlines or tasks.• Assist in completing assigned projects and administrative duties as needed.• Manage inbound calls efficiently, providing accurate information and support.• Maintain the reception area, ensuring it is clean and organized.• Support the team with general office services and operational needs.• Record and relay messages accurately to the respective recipients.• Provide assistance with scheduling and appointment management when required.• Set up and break down conference rooms• Manage inventory and supply stocking• Answer phones and book conference rooms• Support frequent onsite events
2026-03-30T00:00:00Z

Receptionist

El Segundo, CA
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dedicated Receptionist to join our team on a contract to permanent basis in El Segundo, California. This role is ideal for someone who thrives in a detail-oriented environment and enjoys being the first point of contact for guests and staff. The position offers an opportunity for long-term growth and requires a strong commitment to maintaining a welcoming and organized front office. Responsibilities: • Provide consistent front desk and lobby coverage, ensuring a detail-oriented and welcoming environment. • Greet and check in guests in a friendly and efficient manner. • Manage access points, including monitoring security cameras and controlling truck entry and exit. • Answer, screen, and direct incoming calls using a multi-line phone system. • Maintain the cleanliness and organization of the front desk and adjacent areas. • Support a high-standard office environment, particularly near executive offices. • Restock beverages and supplies in the office kitchen as needed. • Coordinate contract front desk coverage to ensure continuous presence when stepping away.
2026-04-10T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
31.35 - 36.3 USD / Hourly
A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development. Responsibilities: • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination. • Oversee daily office operations, ensuring tasks are completed efficiently and on time. • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism. • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities. • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility. • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions. • Support contract preparation, review processes, and execution tracking in collaboration with legal teams. • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines. • Collaborate with internal teams and leadership to prepare interview presentations and submission materials. • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution.
2026-04-10T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-04-07T00:00:00Z

Receptionist Superstar

Los Angeles, CA
onsite
Temporary
19 - 24 USD / Hourly
This role is ideal for someone who is comfortable working independently, can manage multiple responsibilities with minimal supervision, and maintains a professional and welcoming presence.Key Responsibilities:<ul><li>Serve as the first point of contact for all visitors, ensuring a professional and secure check-in experience</li><li>Manage visitor check-in process via iPad, including NDA completion and security protocols</li><li>Monitor and control front desk access, ensuring all guests follow company procedures</li><li>Coordinate daily lunch orders and assist with snack pickups for staff</li><li>Receive and manage deliveries, vendors, and service providers throughout the day</li><li>Provide general administrative support as needed</li><li>Maintain a clean, organized, and professional front desk environment</li></ul>
2026-04-10T00:00:00Z

Medical Receptionist

Oxnard, CA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a dedicated Medical Receptionist to join our team in Oxnard, California. In this long-term contract position, you will play a vital role in ensuring smooth patient interactions and efficient front-office operations within a medical setting. The ideal candidate will have strong communication skills and the ability to connect with patients in both English and Spanish. Responsibilities: • Manage patient scheduling, including appointments and follow-up visits, to optimize office workflow. • Greet and check in patients, ensuring all necessary documentation is completed accurately. • Handle front-office tasks such as answering phone calls, directing inquiries, and maintaining organized records. • Provide clear communication to patients regarding their appointments, medical procedures, and billing inquiries. • Utilize basic medical terminology to accurately relay information between patients and healthcare providers. • Collaborate with medical staff to ensure timely updates and efficient patient care. • Maintain confidentiality and adhere to HIPAA regulations while handling sensitive patient information. • Assist with administrative duties, including filing, data entry, and updating patient records. • Serve as a bilingual point of contact for Spanish-speaking patients, ensuring clear and compassionate communication.
2026-04-07T00:00:00Z