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83 results for Payroll Assistant in Santa Clara, CA

Project Assistant

Pleasanton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Part-time Project Assistant to provide dependable coordination and administrative support for leadership and cross-functional teams. This long-term contract position is ideal for someone who thrives in a busy setting, keeps priorities organized, and communicates clearly while managing shifting deadlines. The person in this role will help drive day-to-day project activity, maintain accurate records, and support operational initiatives with a high level of consistency and follow-through. Responsibilities:• Coordinate project activities by monitoring deadlines, tracking progress, and helping keep deliverables on schedule.• Arrange meetings, manage calendars, document key discussion points, and follow up on action items to support project momentum.• Prepare spreadsheets, status updates, reports, and other business documents that improve visibility into ongoing work.• Maintain organized files, logs, and project records so information is accessible, current, and audit ready.• Partner with departments and team members to gather updates, resolve pending items, and ensure timely completion of assigned tasks.• Provide day-to-day administrative assistance to leadership, including support for presentations, training materials, and special initiatives.• Communicate with internal stakeholders and external contacts in a clear and attentive manner.• Assist with operational coordination in a fast-paced environment, adjusting quickly as priorities evolve.• Support recruitment-related activities, expense documentation, scanning, and other administrative tasks as needed. If you are interested in this role please apply now and call us at (510)470-7450
2026-05-21T00:00:00Z

Project Assistant

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Project Assistant to support utility-related initiatives in San Jose, California. This Long-term Contract position is ideal for someone who can keep schedules organized, maintain accurate project documentation, and help teams stay aligned on deadlines and deliverables. The role requires strong coordination skills, the ability to manage multiple priorities, and a proactive approach to keeping project activities on track. Responsibilities:• Coordinate project schedules and monitor key milestones to help ensure construction activities progress according to plan.• Maintain and update master scheduling documents so stakeholders have clear visibility into timelines, dependencies, and upcoming tasks.• Organize, scan, and manage project records to keep documentation accurate, accessible, and compliant with internal standards.• Support project managers with day-to-day administrative and coordination tasks related to active construction projects.• Track deadlines, follow up on outstanding items, and communicate schedule changes or project updates to relevant team members.• Assist in preparing reports, status summaries, and other project materials that support planning and decision-making.
2026-06-06T00:00:00Z

Regional Senior Payroll Manager

Oakland, CA
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
We are looking for an experienced Senior Payroll Manager to oversee payroll operations for a large, multi-state workforce. This role requires a strategic leader who can ensure accurate and compliant payroll processing for over 500 employees. The ideal candidate will have strong expertise in full-cycle payroll management, including bi-monthly payroll and proficiency with ADP Workforce Now. Responsibilities:• Own Americas payroll operations and compliance, with room to scale regionally• Act as payroll regulatory and tax compliance authority, including SOX• Build and maintain standardized, audit-ready payroll processes and controls• Lead payroll system design, integrations, automation, and reporting enhancements• Improve accuracy, efficiency, and scalability through optimization and KPIs• Oversee vendors, system implementations, and process documentation• Partner closely with HR, Finance, IT, and global payroll teams• Resolve payroll issues through root-cause analysis and corrective actions• Promote continuous improvement and employee-focused payroll excellence
2026-05-20T00:00:00Z

Bilingual Administrative Assistant (Spanish/English)

Daly City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is seeking a detail-oriented and professional Bilingual Administrative Assistant (Spanish/English) to support fast-paced and dynamic organizations throughout the Bay Area. This role is ideal for someone who thrives in a high-energy environment, enjoys balancing multiple priorities, and can effectively communicate with diverse teams and clients. Key Responsibilities:<ul><li>Provide general administrative support including scheduling, calendar management, and coordination of meetings</li><li>Serve as a bilingual point of contact for internal teams, clients, and visitors (Spanish/English)</li><li>Manage phone calls, emails, and correspondence with a high level of professionalism</li><li>Prepare, translate, and proofread documents in both Spanish and English as needed</li><li>Maintain accurate records, filing systems, and data entry across internal platforms</li><li>Assist with special projects and ad hoc administrative tasks</li></ul>
2026-06-05T00:00:00Z

Bilingual Administrative Assistant (Spanish/English)

San Mateo, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is seeking a detail-oriented and professional Bilingual Administrative Assistant (Spanish/English) to support fast-paced and dynamic organizations throughout the Bay Area. This role is ideal for someone who thrives in a high-energy environment, enjoys balancing multiple priorities, and can effectively communicate with diverse teams and clients. Key Responsibilities:<ul><li>Provide general administrative support including scheduling, calendar management, and coordination of meetings</li><li>Serve as a bilingual point of contact for internal teams, clients, and visitors (Spanish/English)</li><li>Manage phone calls, emails, and correspondence with a high level of professionalism</li><li>Prepare, translate, and proofread documents in both Spanish and English as needed</li><li>Maintain accurate records, filing systems, and data entry across internal platforms</li><li>Assist with special projects and ad hoc administrative tasks</li></ul>
2026-06-05T00:00:00Z

Bilingual Administrative Assistant (Spanish/English)

Redwood City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is seeking a detail-oriented and professional Bilingual Administrative Assistant (Spanish/English) to support fast-paced and dynamic organizations throughout the Bay Area. This role is ideal for someone who thrives in a high-energy environment, enjoys balancing multiple priorities, and can effectively communicate with diverse teams and clients. Key Responsibilities:<ul><li>Provide general administrative support including scheduling, calendar management, and coordination of meetings</li><li>Serve as a bilingual point of contact for internal teams, clients, and visitors (Spanish/English)</li><li>Manage phone calls, emails, and correspondence with a high level of professionalism</li><li>Prepare, translate, and proofread documents in both Spanish and English as needed</li><li>Maintain accurate records, filing systems, and data entry across internal platforms</li><li>Assist with special projects and ad hoc administrative tasks</li></ul>
2026-06-05T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to support plaintiff-side consumer and financial class action matters in San Francisco, California. This hybrid position plays an important role in keeping litigation activities organized, deadlines on track, and case materials prepared for active matters. The ideal candidate is comfortable managing filings, coordinating discovery tasks, handling subpoenas, and maintaining accurate tracking tools in a fast-paced legal environment. Responsibilities: • Manage litigation calendars by tracking court deadlines, hearings, filing dates, and other case-related milestones to help attorneys stay prepared. • Prepare, review, and submit court documents through electronic filing systems while ensuring compliance with applicable procedural rules. • Support discovery efforts by organizing case materials, drafting responses and requests, and monitoring production timelines. • Coordinate subpoena-related work, including preparation, service support, and follow-up on requested records and documents. • Maintain organized spreadsheets and case trackers to monitor deadlines, document status, and key litigation activity across matters. • Assist attorneys with day-to-day case support for plaintiff-side consumer and financial class action litigation. • Organize and maintain electronic and physical case files so records remain current, accessible, and audit-ready as matters progress.
2026-05-19T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-05-26T00:00:00Z