5 results for Office Services Specialist in Santa Clara, CA

General Office Clerk

Walnut Creek, CA
onsite
Temporary
24 - 25 USD / Hourly
We are looking for a detail-oriented Office Clerk to join our team on a contract basis in Walnut Creek, California. This position involves organizing, scanning, and processing invoices while ensuring accurate recordkeeping and is anticipated to last 4-6 weeks. The role is ideal for someone who excels in project based, back office administrative tasks. Office Clerk Responsibilities:• Organize and scan invoices to ensure proper documentation.• Match invoices to a provided General Ledger list using QuickBooks data.• Arrange invoices in alignment with the General Ledger order and prepare them for scanning.• Locate and address any missing invoices, ensuring all records are complete.• Perform general administrative duties, including creating file folders and labels using Microsoft Word.• Box and organize files to maintain a systematic recordkeeping system.• Support document scanning and back-office tasks related to file management.• Ensure timely completion of the primary invoice project within one week.• Contribute to additional administrative duties as needed during the contract period. If you are interested in this Office Clerk position, please submit your resume today!
2026-03-05T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary
21 - 22.5 USD / Hourly
We are looking for a detail-oriented and bilingual Spanish Office Assistant to join our team on a contract basis in Hayward, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative and clerical tasks. As part of a non-profit organization, you will play a key role in supporting daily operations and ensuring smooth communication across teams. Responsibilities:• Greet visitors and manage receptionist duties, ensuring a welcoming and efficient environment.• Organize and scan documents for efficient record-keeping and accessibility.• Handle and respond to incoming calls, providing accurate information and directing inquiries appropriately.• Perform general clerical tasks, including filing, photocopying, and maintaining organized workspaces.• Translate documents and conversations between Spanish and English to facilitate effective communication.• Enter and update data accurately into organizational systems and databases.• Assist with administrative support for team members and special projects as needed.• Maintain confidentiality of sensitive information and adhere to organizational policies.• Coordinate scheduling and appointments, ensuring seamless operations. If you are interested in this temporary bilingual Spanish Office Assistant, apply today!
2026-03-04T00:00:00Z

Legal Office Administrator

San Francisco, CA
onsite
Temporary
30 - 39 USD / Hourly
A well-established plaintiff-side litigation firm in San Francisco is seeking a Legal Office Administrator on a contract-to-hire basis to support the firm’s continued growth. This is an onsite, client-facing role best suited for someone who takes pride in being the operational backbone of a small, collaborative office. The firm represents individuals navigating serious life events, and many clients are managing physical or emotional challenges. The person in this role must be patient, composed, and compassionate while maintaining strong organization and professionalism in a busy legal environment. The ideal candidate will be comfortable handling reception, managing office logistics, coordinating attorney calendars, and serving as a steady, professional point of contact for clients, with the opportunity to take on additional responsibilities over time.Responsibilities:<ul><li>Serve as the primary front desk and client-facing point of contact for the firm</li><li>Manage incoming calls, client inquiries, and general correspondence</li><li>Handle mail processing, scanning, and distribution</li><li>Maintain attorney calendars and monitor key deadlines</li><li>Coordinate scheduling for meetings, court appearances, and client appointments</li><li>Support case intake tracking and file organization</li><li>Maintain organized physical and electronic filing systems</li><li>Assist with general office operations, vendor coordination, and supply management</li><li>Provide administrative support to attorneys as needed</li></ul>
2026-02-24T00:00:00Z

Accounting Specialist

Hollister, CA
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-02-27T00:00:00Z

Law Office Administrator

Oakland, CA
onsite
Permanent
130000 - 200000 USD / Yearly
Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Manage office operations, including supervising staff and coordinating vendor relationships.• Handle insurance renewals and ensure compliance with necessary policies.• Organize marketing events and initiatives to support the firm's partners.• Oversee website updates and ensure an accurate and well-maintained online presence.• Coordinate facility maintenance and address operational needs.• Maintain accurate and organized documentation for legal and administrative purposes.• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.• Implement procedures to improve office efficiency and communication.• Ensure the office adheres to legal and regulatory requirements.
2026-02-13T00:00:00Z