11 results for Facilities Assistant in Santa Clara, CA

Facilities Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
32 - 37 USD / Hourly
We are looking for a Facilities Assistant to join our team in Alameda, California. In this role, you will play a key part in maintaining a safe, organized, and efficient workplace environment. Reporting to the Facilities Manager, you will work closely with other team members to ensure seamless daily operations. This is a contract-to-permanent position, offering an excellent opportunity for growth within our organization. Responsibilities: • Conduct regular inspections of the office to identify and address facility-related issues, such as lighting, temperature, and cleanliness. • Coordinate with external vendors for cleaning services, repairs, and scheduled maintenance tasks. • Monitor and manage office supply inventory, placing orders to ensure adequate stock levels. • Prepare meeting rooms by arranging furniture, setting up AV equipment, and providing refreshments as needed. • Assist with office relocations and workspace adjustments, including logistics and vendor coordination. • Ensure adherence to health, safety, and security procedures throughout the facility. • Handle incoming and outgoing mail and deliveries, ensuring timely distribution. • Provide support for special projects, office events, and reconfiguration efforts as required. • Maintain accurate facility records, including vendor contracts and maintenance logs.
2026-03-17T00:00:00Z

Facilities Coordinator

Los Altos, CA
onsite
Temporary
26 - 37 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Coordinate repairs, maintenance, and upgrades of office premises</li><li>Act as the primary point of contact for facility-related inquiries and service vendors</li><li>Monitor and track facility work orders and ensure timely completion</li><li>Manage office supply inventory and handle orders for maintenance supplies</li><li>Assist with space planning, office moves, and setup of new workstations</li><li>Conduct regular inspections to ensure facilities meet safety and cleanliness standards</li><li>Maintain records, reports, and documentation related to facilities operations</li></ul>
2026-03-31T00:00:00Z

Facilities Coordinator

Mountain View, CA
onsite
Temporary
26 - 37 USD / Hourly
The Facilities Coordinator is responsible for managing and supporting the daily operations and maintenance of office facilities. This role ensures a safe, clean, and efficient work environment by coordinating repairs, organizing facility services, and providing administrative support to the facilities team.
2026-03-31T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-03-20T00:00:00Z

Assistant Property Manager

San Carlos, CA
onsite
Temporary
27 - 35 USD / Hourly
Robert Half is working with a reputable Property Management company located in San Carlos. Our client is seeking an experienced and proactive Assistant Property Manager to oversee operations of a premier business park. This role is responsible for the day-to-day management, tenant relations, financial performance, and physical condition of the property. The ideal candidate is detail-oriented, service-driven, and skilled at balancing operational excellence with a high-quality tenant experience. Job Description:<ul><li>Assist in the daily operations of the business park to ensure a clean, safe, and well-maintained environment</li><li>Coordinate routine maintenance, service requests, and vendor work</li><li>Conduct periodic property inspections and help track completion of repairs and improvements</li><li>Maintain accurate property records, files, and documentation</li><li>Serve as a secondary point of contact for tenant inquiries and service requests</li><li>Provide timely, professional communication and follow-up with tenants</li><li>Assist with tenant move-ins, move-outs, and onboarding processes</li><li>Help coordinate tenant events or communications as needed</li><li>Assist with accounts receivable, including rent collection and follow-ups</li><li>Process invoices, code expenses, and support accounts payable functions</li><li>Help prepare monthly reports, budget tracking, and CAM reconciliations</li><li>Maintain accurate data in property management systems (e.g., Yardi or similar)</li><li>Coordinate property tours and assist with leasing activities</li><li>Track vacancy reports and maintain marketing materials</li><li>Help ensure vacant spaces are clean and ready for showings</li><li>Schedule and communicate with vendors for maintenance and service contracts</li><li>Track vendor performance and ensure work is completed to standard</li><li>Assist in obtaining bids and proposals for projects</li></ul>
2026-04-01T00:00:00Z

Property Management Assistant

Oakland, CA
onsite
Temporary
25 - 28 USD / Hourly
Property Management AssistantSupport property managers with administrative, tenant, and maintenance activities for commercial or residential properties.Job Responsibilities:<ul><li>Respond to tenant inquiries and coordinate service requests.</li><li>Process lease documents and rental payments.</li><li>Assist with property inspections and vendor communications.</li><li>Maintain accurate records and reports.</li></ul>
2026-04-10T00:00:00Z

Office Assistant

Walnut Creek, CA
onsite
Temporary
22 - 23 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will be responsible for supporting daily operations through a variety of clerical and administrative tasks. This is an excellent opportunity for individuals with strong organizational skills and a commitment to providing exceptional service. Office Assistant Responsibilities:• Welcome and assist clients as they arrive, ensuring a positive experience.• Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings.• Perform filing tasks to maintain organized and accessible records.• Handle document scanning and ensure files are properly stored and labeled.• Answer inbound calls professionally and route them to the appropriate departments.• Assist with general clerical duties to support office operations.• Maintain the mailbox and ensure timely handling of correspondence. If you are interested in this Office Assistant position, please submit your resume today!
2026-04-10T00:00:00Z

Office Assistant

San Jose, CA
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented and proactive Office Assistant to join our team in San Jose, California. This is a contract-to-permanent opportunity, offering you the chance to contribute to the smooth operation of our office environment while supporting various administrative tasks. The ideal candidate will be organized, resourceful, and capable of handling a wide range of responsibilities with professionalism. Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations. • Maintain clean, organized, and safe office spaces, including conference rooms, restrooms, and breakrooms. • Monitor and manage inventory levels for office and breakroom supplies, ensuring timely restocking. • Coordinate weekly lunch orders within budget, ensuring quality and punctual delivery. • Assist with planning and organizing departmental lunches and company events. • Oversee deliveries and orders, including managing Costco supplies to maintain adequate stock. • Update and maintain accurate site maps and seating arrangements for the office. • Facilitate new permanent onboarding by preparing badges, assigning seating, and setting up workstations. • Support vendor and contractor onboarding, including payment processing through financial systems. • Process check deposits and maintain confidentiality when handling sensitive information.
2026-04-03T00:00:00Z

Office Assistant

Palo Alto, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily operations in a fast-paced environment. This Contract to permanent position is based in Palo Alto, California, and requires someone who can efficiently manage administrative tasks while maintaining a high standard of work. If you excel at organization and multitasking, this role offers an excellent opportunity to grow within the organization. Responsibilities: • Coordinate daily schedules and manage calendars to ensure meetings and appointments are organized. • Handle administrative tasks such as scanning documents, answering calls, and managing correspondence. • Maintain a welcoming reception area by greeting visitors and handling inquiries. • Organize and oversee lunch orders and other office supplies to ensure smooth operations. • Perform clerical duties including filing, data entry, and maintaining records. • Support staff with operational needs to ensure efficiency in daily workflows. • Collaborate with team members to streamline processes and improve administrative systems. • Assist with scanning and digitizing important documents to maintain accurate records. • Respond to inbound calls in a courteous and efficient manner and direct them appropriately. • Ensure the office environment remains clean, organized, and conducive to productivity.
2026-04-07T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-02T00:00:00Z

Housing Assistant Rep I

Oakland, CA
onsite
Temporary
30 - 32 USD / Hourly
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations. Responsibilities: • Manage scheduling and coordinate appointments to ensure smooth daily operations. • Assist in preparing audit reports and other comprehensive documentation. • Create detailed reports and summaries based on data analysis. • Collaborate with various stakeholders, including government officials and police officers, to address administrative needs. • Utilize Yardi software to support housing-related tasks and maintain accurate records. • Conduct evaluations of existing procedures and recommend improvements for operational efficiency. • Support budget preparation and monitor expenditures as needed. • Handle correspondence and draft procedural memoranda to ensure clear communication. • Maintain confidential files and administrative records with precision. • Address payroll-related processes and monitor attendance records effectively.
2026-04-08T00:00:00Z