5 results for Program Manager in Santa Barbara, CA

Administrative Coordinator

Goleta, CA
onsite
Temporary
22.80 - 26.40 USD / Hourly
We are looking for a contract-based Office Reception & Coordinator. You will be responsible for delivering a positive and welcoming experience for all employees and visitors, managing day-to-day office operations, supporting events and programs, and assisting the Facilities and Workplace Services Manager in maintaining a best-in-class workplace. Reception & Visitor Experience:<ul><li>Greet all employees, candidates, and visitors professionally, ensuring each is warmly welcomed and directed to the appropriate building location.</li><li>Create an inviting atmosphere aligned with company values and departmental guiding principles.</li><li>Offer amenities such as water and luggage storage to visitors.</li><li>Ensure visitors understand their next steps, whether meeting a staff member, attending an interview, or accessing services.</li><li>Maintain the front desk and lobby area to high standards of cleanliness and organization.</li><li>Collect feedback from Facilities and Workplace Services Manager monthly to reflect on service excellence.</li></ul>Office Coordination:<ul><li>Support internal customers (employees) by keeping all office, wellness, pet, and parent-related supplies stocked and organized.</li><li>Serve as the primary conference room coordinator, resolving scheduling conflicts within 24 hours.</li><li>Communicate office updates, perks, and event info across all buildings via flyers, Slack, The Hub, etc.</li><li>Respond to general office inquiries within 30 minutes and provide follow-up or direction as needed.</li><li>Maintain timely, bi-weekly feedback loops and meet operational deadlines.</li></ul>Facilities Ticketing Support:<ul><li>Assist with the Facilities Ticketing System by assigning tickets within 90 minutes to appropriate team members.</li><li>Ensure timely ticket responses (within 90 minutes of assignment) and close tickets with documented outcomes.</li><li>Monitor facility issues and proactively suggest creative solutions to improve employee experience on a monthly basis.</li></ul>Events & Programs:<ul><li>Support planning and execution of office holiday celebrations, staff events, and decorations, ensuring timely ordering, setup, and breakdown.</li><li>Measure success through monthly feedback and adherence to event timelines.</li></ul>Food & Beverage Support:<ul><li>Direct food deliveries based on the Food & Beverage calendar, ensuring proper placement and verification.</li><li>Relay kitchen complaints (e.g., low coffee) to Food & Beverage Managers within 10 minutes of receiving them.</li><li>Run daily Coffee Metrics Report and update spreadsheets accordingly.</li><li>Assist with creating engaging F& B communications using Canva.</li></ul>Onsite Perks Programs:<ul><li>Organize employee communications and invitations (e.g., Slack messages) for onsite perks, with advance notice (one week before and day-of reminders).</li><li>Track program success via employee participation and manager feedback.</li></ul>
2026-03-05T17:44:01Z

Grants Coordinator

Santa Barbara, CA
onsite
Temporary
21.85 - 25.30 USD / Hourly
We are looking to onboard a Grants Coordinator in Santa Barbara, California. The primary function of this role is to ensure the smooth operation and maintenance of the grants administrative management process. Responsibilities:• Assuring data integrity within the grants management database software and performing accurate data entry for letters of inquiry and applications.• Processing grant applications and securing any missing materials in a timely manner.• Keeping track of reports from grantees and collecting grant data on a regular basis.• Assisting with the formulation of grant agreements and generating grant notification letters.• Managing declinations and coordinating regular correspondence with potential grantees and others.• Acting as a main contact point for grant-related activities, including responding to e-mail inquiries and handling general inquiries from potential grantees.• Organizing conference calls, appointments, meetings, and site visits with internal and external participants.• Developing and maintaining appropriate grants management procedures, including due diligence procedures, grant reporting, award letters, grant agreements, and procedures to verify fund availability.• Collaborating with other internal teams, such as the Finance/Accounting, Programs, Research and Analytics, Information Technology, Development, and Communications departments.• Undertaking other duties as assigned
2026-03-25T20:33:42Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary
21.85 - 25.30 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Santa Barbara, California. In this contract position, you will play a key role in supporting grants management processes and ensuring accurate financial operations. This is an excellent opportunity for a motivated individual with a passion for accounting and a strong aptitude for handling grant-related tasks. Responsibilities:• Manage and maintain grants administration processes, including tracking applications and ensuring timely receipt of required reports.• Update and oversee the grants management database, ensuring data accuracy and performing regular data entry tasks such as processing applications and letters of inquiry.• Prepare grant agreements, draft notification letters, and coordinate routine correspondence with grantees.• Monitor and enforce compliance with grants management procedures, including due diligence, reporting, award letters, and availability of funds.• Collaborate with internal teams such as Finance, Programs, Research, IT, Development, and Communications to streamline grant-related operations.• Process accounts payable and receivable transactions, ensuring accuracy and adherence to deadlines.• Perform bank reconciliations and invoice coding to maintain organized financial records.• Utilize QuickBooks and Microsoft Excel to manage accounting functions efficiently.• Provide support for government and foundation grant management, ensuring compliance with regulations.
2026-03-20T21:34:04Z

Operations Assistant

Santa Barbara, CA
onsite
Temporary
22.00 - 25.00 USD / Hourly
We are looking for an organized and proactive Operations Assistant to join our team in Santa Barbara, California. In this contract position, you will play a vital role in supporting daily operations, ensuring smooth event setups, maintaining facilities, and collaborating with team members to achieve organizational goals. This role requires a hands-on approach, excellent communication skills, and the ability to manage multiple tasks efficiently. Responsibilities: • Perform manual labor tasks such as moving furniture, equipment, or materials for events, relocations, and other operational needs. • Assist with basic repairs and maintenance activities under the direction of the Operations management team. • Maintain a clean and organized workspace while adhering to safety protocols and guidelines. • Collaborate with colleagues to execute tasks effectively and meet project deadlines. • Respond promptly to ad-hoc requests and communicate updates to team members. • Report damages, issues, or repair needs to management for timely resolution. • Handle tools and equipment responsibly, ensuring proper use and regular maintenance. • Support event setups, including arranging refreshments, supplies, and signage, and assist with post-event clean-up. • Provide front office support when needed, including sorting mail, greeting guests, and monitoring deliveries. • Manage inventory levels for office, kitchen, and restroom supplies across multiple locations.
2026-03-25T20:38:44Z

Controller

Westlake Village, CA
remote
Temporary
70.00 - 85.00 USD / Hourly
Robert Half Management Resources is seeking an accomplished Controller to join our team in support of a property management client for a remote, 4–6-month engagement. In this role, you will lead and enhance critical financial processes, focusing on optimizing month-end close procedures to ensure accuracy, scalability, and operational efficiency. You will drive meaningful improvements across departments and spearhead transformative change. We are seeking candidates with strong technical accounting expertise, advanced Excel skills, and a proven ability to influence teams and deliver results in a dynamic environment. This position demands a high level of urgency, accountability, and the capacity to advance complex projects on accelerated timelines. Responsibilities:• Oversee the redesign and enhancement of month-end close processes, ensuring accuracy and scalability.• Develop and implement standardized workpapers and automated validation controls using Excel and Yardi data.• Establish clear review and sign-off procedures to maintain accountability across teams.• Conduct a comprehensive assessment of existing accounting standard operating procedures (SOPs) and operational practices.• Identify gaps between documented procedures and actual workflows, prioritizing necessary updates.• Lead the creation, revision, and rollout of structured SOPs for accounting, property management, and accounts payable.• Serve as the primary owner of the revamped month-end close process until its full implementation.• Collaborate with teams to drive process improvements and ensure seamless adoption of new frameworks.• Provide guidance and expertise in technical accounting matters.• Communicate effectively with stakeholders to ensure alignment on project goals and timelines.
2026-03-13T18:13:48Z