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5 results for Office Manager in Santa Barbara, CA

Bookkeeper

Ventura, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Bookkeeper to support a busy organization in Ventura, California through a Contract position. This role will oversee core accounting activities, including payment processing, payroll coordination, scholarship disbursements, and donation-related reconciliations. The ideal candidate brings strong bookkeeping knowledge, accuracy in financial recordkeeping, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities: • Manage vendor payments through online bill pay and prepare checks for mailing when needed. • Partner with Human Resources to support payroll-related activities for a workforce of 21 employees, including both hourly and salaried staff. • Process required payments to CalPERS and maintain accurate supporting records. • Administer scholarship disbursements by preparing payment checks, tracking installment schedules, and reconciling awarded amounts. • Handle a high volume of seasonal scholarship payouts with close attention to timing and accuracy. • Reconcile donation activity each month between QuickBooks and Raiser’s Edge to ensure complete and accurate reporting. • Record and monitor incoming donations, maintaining organized financial documentation for regular contribution activity. • Support day-to-day bookkeeping functions, including accounts payable, accounts receivable, and bank reconciliations.
2026-09-01T00:00:00Z

Bookkeeper

Santa Barbara, CA
onsite
Temporary / Contract
34 - 40 USD / Hourly
A company is seeking a detail-oriented and organized Bookkeeper to support day-to-day financial operations in Santa Barbara, California. This role is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and assisting with reporting to help ensure smooth accounting operations and compliance with company policies. Key Responsibilities: <ul><li>Maintain accurate financial records and ensure transactions are recorded properly</li><li>Process accounts payable and accounts receivable transactions</li><li>Perform bank and credit card reconciliations on a regular basis</li><li>Maintain and update the general ledger</li><li>Assist with payroll processing and related recordkeeping</li><li>Prepare financial reports and supporting schedules for management</li><li>Monitor account balances and identify discrepancies or errors for resolution</li><li>Support month-end and year-end closing activities</li><li>Help ensure compliance with company policies and basic accounting procedures</li><li>Collaborate with internal teams and external partners as needed</li></ul>
2026-08-24T00:00:00Z

Administrative Assistant

Buellton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to provide dependable clerical and office support for municipal operations. This Long-term Contract position is ideal for someone who can balance customer service, document coordination, and administrative tasks in a public-sector environment. The role involves supporting departmental workflows, maintaining accurate records, and assisting with official communications and meeting-related activities while handling sensitive information with discretion. Responsibilities: • Provide day-to-day administrative support for city departments and the Office of the City Clerk, ensuring office activities run efficiently. • Prepare, organize, and maintain records, reports, correspondence, and other public-facing documents with a high degree of accuracy. • Respond to incoming calls, assist visitors, and deliver courteous customer service to staff, residents, and external contacts. • Support the coordination of City Council meetings by assembling materials, distributing notices, and helping track related documentation. • Assist with public notification processes and provide administrative support for election-related activities as needed. • Enter, update, and verify information in office systems, spreadsheets, and databases to maintain reliable records. • Manage multiple clerical assignments simultaneously while meeting deadlines in a fast-paced municipal setting. • Handle sensitive and confidential information responsibly while following established administrative procedures.
2026-09-01T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in California. This is a long-term contract position suited for someone who brings strong organizational ability, excellent communication skills, and a creative, adaptable approach to administrative work. The ideal candidate is comfortable managing front-desk tasks, handling data entry, coordinating errands, and contributing to a focused environment with an appreciation for art, photography, or related creative fields. Responsibilities: • Manage day-to-day administrative activities, including organizing records, preparing documents, and maintaining accurate office information. • Serve as a front-office point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately. • Perform data entry and general clerical support to help ensure office operations run efficiently and accurately. • Coordinate errands and off-site tasks as needed, using reliable personal transportation to support business needs. • Assist with scheduling, correspondence, and routine office communications in a timely and organized manner. • Provide receptionist support while helping maintain a welcoming and well-organized workplace. • Contribute written content, summaries, or other materials when needed, using clear and creative written communication. • Support administrative needs related to business operations and special projects as assigned.
2026-08-27T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-08-26T00:00:00Z