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57 results for Executive Assistant in San Ramon, CA

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-06-04T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
28 - 40 USD / Hourly
A construction litigation law firm in Oakland is seeking a Legal Secretary to join the team on a contract-to-hire basis. This is an onsite position offering the opportunity to support a busy litigation practice, with openness to training candidates who have a solid civil litigation foundation and are looking to further develop their legal secretarial skill set. Responsibilities<ul><li>Provide administrative and legal support to attorneys handling construction litigation matters</li><li>Prepare, format, and proofread legal documents, including pleadings, motions, and correspondence</li><li>Assist with e-filing in both state and federal courts</li><li>Create and format Tables of Contents (TOCs) and Tables of Authorities (TOAs)</li><li>Manage attorney calendars, including tracking deadlines, court dates, and filings</li><li>Maintain and organize case files (electronic and physical)</li><li>Coordinate with clients, opposing counsel, and court personnel as needed</li><li>Support day-to-day office and administrative functions in a fast-paced environment</li></ul>
2026-06-19T00:00:00Z

Legal Secretary

Alameda, CA
onsite
Permanent / Full Time
90000 - 91000 USD / Yearly
We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.• Handle incoming phone calls, take detailed messages, and route calls appropriately.• Coordinate outgoing mail and deliveries to ensure timely distribution.• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.• Assist with travel arrangements, including booking flights, accommodations, and other logistics.• Conduct research on state and federal court rules and procedures as needed.• Train new team members on office procedures and specialized software.• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.
2026-06-11T00:00:00Z

Legal Receptionist

Palo Alto, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
OverviewA well-established boutique law firm is seeking a professional and detail-oriented Legal Receptionist to support day-to-day front office operations. This individual will act as the face of the firm, ensuring a high level of client service while providing administrative support across teams. The ideal candidate thrives in a fast-paced, client-facing environment and is highly organized. Responsibilities• Serve as the first point of contact for clients, visitors, and vendors, both in person and over the phone• Manage incoming calls via a multi-line system; direct calls and take accurate messages• Coordinate scheduling, including client meetings, consultations, and conference room logistics• Maintain a professional and organized reception area, conference rooms, and shared spaces• Process incoming and outgoing mail, including courier coordination and document handling• Provide administrative support to attorneys and paralegals, including scanning, copying, and file organization• Handle sensitive and confidential information with discretion• Monitor and replenish office supplies as needed
2026-06-26T00:00:00Z

Legal Receptionist

San Jose, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Our client is seeking a Legal Receptionist (Bilingual Spanish) to join their team in San Jose in a full-time, fully on-site role. This Legal Receptionist will serve as the face of the office, supporting client interactions, front desk operations, and translation needs in a fast-paced legal environment. This is a great opportunity for someone eager to start their legal career while making a direct impact supporting a diverse client base. Responsibilities<ul><li>Greet and assist clients in person, via phone, and email in both English and Spanish</li><li>Translate conversations, documents, and client communications as needed</li><li>Manage incoming calls, screen inquiries, and route messages appropriately</li><li>Schedule appointments and maintain attorney calendars</li><li>Handle intake forms and assist with new client onboarding</li><li>Maintain front desk organization and office supplies</li><li>Perform light administrative tasks including data entry, filing, and scanning</li></ul>
2026-06-20T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-07-06T00:00:00Z

Purchasing Assistant

Benicia, CA
onsite
Temporary / Contract
24.5 - 26.5 USD / Hourly
Our client is seeking a dependable and detail-oriented Purchasing Administrative Assistant to provide coverage during a long leave. This temporary role will support the purchasing team with vendor communication, purchase order processing, order tracking, and other administrative purchasing tasks. The ideal candidate is organized, comfortable communicating by email, and able to adapt to both slower periods and high-volume activity in a fast-paced office environment. For consideration, please contact Tawnia Kirshen at 925-274-5416 or email me to my email addres listed on LinkedIn. Thank you! Key Responsibilities:<ul><li>Support the purchasing team with vendor communication</li><li>Create, process, and maintain purchase orders</li><li>Follow up on vendor quotes and pricing requests</li><li>Track orders and provide updates on shipment or delivery status</li><li>Maintain accurate purchasing records and documentation</li><li>Assist with general administrative tasks related to purchasing operations</li><li>Communicate professionally with vendors and internal team members, primarily via email</li></ul>
2026-06-18T00:00:00Z