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52 results for Executive Assistant in San Rafael, CA
- Oakland, CA
- onsite
- Permanent / Full Time
- 90000 - 115000 USD / Yearly
- <p>We are looking for a highly organized and detail-oriented Legal Secretary to support attorneys for a growing law firm in Oakland, California. This role involves handling a variety of administrative tasks, ensuring compliance with court procedures, and maintaining accurate documentation to facilitate seamless legal operations. The ideal candidate will have a proactive approach, strong communication skills, and the ability to thrive under deadlines. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans.</p><p><br></p><p>Responsibilities:</p><p>• Draft, revise, and proofread legal and non-legal documents, including correspondence, pleadings, memoranda, and presentations.</p><p>• Format court filings in compliance with local, state, and federal rules, and prepare tables of authorities and contents using specialized software.</p><p>• File legal documents with courts and administrative bodies, including managing electronic submissions as required.</p><p>• Coordinate service of subpoenas and pleadings, ensuring timely delivery and proper procedures.</p><p>• Organize case files, binders, and other legal materials in collaboration with the Records Department.</p><p>• Schedule and manage meetings, teleconferences, travel arrangements, and firm-wide calendars.</p><p>• Track and manage multiple projects while maintaining accuracy and meeting deadlines.</p><p>• Input attorneys’ billable hours and facilitate timely review of billing statements.</p><p>• Proofread documents for grammar, formatting, and compliance errors, ensuring high-quality outputs.</p><p>• Provide backup support during absences and assist attorneys with business development initiatives.</p>
- 2026-05-19T00:00:00Z
- Alameda, CA
- onsite
- Permanent / Full Time
- 90000 - 91000 USD / Yearly
- <p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
- 2026-05-12T00:00:00Z