12 Results for Proposal Specialist Jobs in San Mateo, CA

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AP Specialist

Berkeley, California
onsite
Temporary / Contract
32 - 38 USD / Hourly
We are seeking a detail-oriented and dependable Accounts Payable Specialist to support a client in Berkeley, CA. This is an onsite role, ideally 5 days per week, supporting a busy AP function with high invoice volume and an ongoing system implementation. The ideal candidate will bring hands-on accounts payable experience, exposure to high-volume invoice processing, and strong working knowledge of Microsoft Business Central, which is the top priority for this role.This opportunity will begin as a contract assignment for 2–3 weeks, with the potential to extend or convert to contract-to-hire based on skills and team fit. The team is looking for someone who can start quickly and step in to provide immediate support due to a retirement, a leave of absence, and increased operational demands.Key Responsibilities:<ul><li>Process a high volume of AP invoices accurately and efficiently in Microsoft Business Central. NAV or Great Plains is accepted too.</li><li>Review, verify, and enter vendor invoices in accordance with company policies and approval workflows.</li><li>Support the AP team with approximately 7,000 invoices per month and help maintain timely processing.</li><li>Match invoices to purchase orders, receipts, and supporting documentation as needed.</li><li>Research and resolve invoice discrepancies, pricing issues, and vendor inquiries.</li><li>Communicate with vendors and internal stakeholders regarding payment status and invoice issues.</li><li>Assist with backlog management and provide support during system implementation activities.</li><li>Maintain accurate records and ensure completeness of AP documentation.</li><li>Help identify process improvements to increase efficiency and accuracy within the AP function.</li></ul>
2026-09-15T00:00:00Z

Unclaimed Property Specialist

San Ramon, California
remote
Temporary / Contract
50 - 60 USD / Hourly
We are looking for an Unclaimed Property Specialist to support a healthcare organization in California on a Long-term Contract basis. This position focuses on managing unclaimed property compliance across multiple entities and jurisdictions, helping the organization meet reporting obligations while reducing financial and regulatory exposure. The role works closely with finance, revenue cycle, payroll, accounts payable, legal, and compliance partners to research outstanding items, maintain accurate records, and strengthen operational controls. Responsibilities:• Review outstanding financial items such as patient-related credits, vendor payments, payroll checks, refunds, and overpayments to determine potential unclaimed property exposure.• Research aged balances, stale-dated payments, unapplied amounts, and account variances to support proper resolution and state compliance.• Prepare required filings and coordinate remittances to state agencies in line with applicable deadlines and jurisdictional rules.• Maintain organized supporting documentation and audit-ready records that align with internal retention standards and regulatory expectations.• Partner with accounting, patient financial services, payroll, accounts payable, treasury, legal, compliance, and IT teams to validate data and resolve ownership questions.• Establish and refine procedures, controls, and workflow standards that improve the consistency and accuracy of unclaimed property administration.• Analyze trends and root causes behind refund activity, overdue payments, and credit balances to help reduce future escheatment volume.• Respond to internal and external audit requests by compiling schedules, records, reconciliations, and clear explanations of account activity.• Serve as a resource for internal teams by clarifying unclaimed property requirements and promoting compliant handling of related transactions.
2026-09-30T00:00:00Z

Legal Billing Specialist

Oakland, California
onsite
Temporary / Contract
29 - 35 USD / Hourly
Robert Half is seeking a Legal Billing Specialist for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services. Job Responsibilities:<ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul>
2026-09-24T00:00:00Z

Office Specialist I

Oakland, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-09-29T00:00:00Z

Workplace Specialist

Palo Alto, California
onsite
Temporary / Contract
35 - 45 USD / Hourly
Workplace Specialist Position SummaryWe are seeking a proactive and service-oriented Workplace Specialist to support the day-to-day operations of the office and deliver an exceptional employee and guest experience. This role will oversee workplace services, facilities coordination, office operations, and employee support to ensure a productive and welcoming environment.Key Responsibilities<ul><li>Serve as the primary point of contact for workplace and office-related needs</li><li>Coordinate office operations, facilities requests, and vendor relationships</li><li>Manage conference rooms, office supplies, and workplace inventory</li><li>Support onboarding logistics, desk setups, and employee experience initiatives</li><li>Coordinate office events, meetings, and workplace programs</li><li>Ensure office spaces are organized, functional, and well-maintained</li><li>Partner with building management and service providers on maintenance requests</li><li>Assist with workplace communications and administrative projects</li></ul>
2026-09-11T00:00:00Z

Inventory Specialist

Oakland, California
onsite
Temporary / Contract
27 - 28 USD / Hourly
Inventory SpecialistJob Description:We are seeking an Inventory Specialist to manage inventory records, monitor stock levels, and support accurate receiving and distribution processes.Responsibilities:<ul><li>Track inventory levels and perform cycle counts</li><li>Receive, inspect, and record incoming shipments</li><li>Investigate discrepancies and reconcile inventory records</li><li>Coordinate with purchasing, warehouse, or operations teams</li><li>Maintain organized inventory documentation and reports</li></ul>
2026-09-19T00:00:00Z

AR Specialist

San Francisco, California
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are seeking a detail-oriented and customer-focused, contract Accounts Receivable (AR) Specialist to be 100% onsite in San Francisco. This is an exciting opportunity for a finance professional who enjoys problem-solving, building relationships, and contributing to the financial health of an organization. What You'll DoAs an Accounts Receivable Specialist, you'll play a critical role in supporting the organization's financial operations by:<ul><li>Generating and processing customer invoices accurately and on time.</li><li>Monitoring customer accounts and following up on outstanding balances.</li><li>Managing collection activities while maintaining positive customer relationships.</li><li>Applying customer payments and reconciling account discrepancies.</li><li>Investigating and resolving billing issues, payment disputes, and account variances.</li><li>Maintaining accurate customer account records and supporting documentation.</li><li>Preparing aging reports and providing updates on collection activities and trends.</li><li>Collaborating with Sales, Customer Service, and Finance teams to resolve customer concerns.</li><li>Assisting with month-end close activities, account reconciliations, and reporting.</li><li>Identifying opportunities to improve processes, increase efficiency, and enhance the customer payment experience.</li><li>Supporting audits and special projects as needed.</li></ul>** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# Staff Accountant**
2026-09-21T00:00:00Z

Exception Services Specialist

Novato, California
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations for a contract position based in Novato, California. In this role, you will investigate transaction and account issues that require manual review, help ensure accurate processing across multiple banking functions, and work closely with internal teams to resolve outstanding items. This opportunity is well suited for someone who brings strong customer service instincts, sound judgment, and the ability to manage exceptions in a fast-paced financial services environment. Responsibilities: • Review daily exception queues and take prompt action to resolve transactions or account items that do not process successfully. • Investigate discrepancies involving deposits, checks, wires, loan-related activity, and other banking transactions by analyzing records and available documentation. • Correct processing or input errors to support accurate account activity and reduce operational risk. • Partner with branches and internal departments through phone and email communication to gather missing details and move cases toward resolution. • Record research findings, decisions, and completed actions clearly to maintain a complete audit trail for each case. • Escalate high-risk or complex issues when additional approval or specialized support is needed. • Follow established banking policies, regulatory requirements, and internal control standards throughout exception handling activities. • Assist customers and internal partners with transaction-related questions while delivering attentive service across multiple communication channels.
2026-09-28T00:00:00Z

Exception Services Specialist

Novato, California
onsite
Temporary / Contract
28 - 29 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support. Responsibilities: • Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution. • Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections. • Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling. • Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner. • Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data. • Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations. • Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling. • Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels. • Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
2026-09-08T00:00:00Z

AP/AR Specialist

San Francisco, California
remote
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an AP/AR Specialist to support day-to-day accounting operations for a fully remote contract opportunity. This role is ideal for someone who thrives in a fast-paced, high-volume environment, enjoys working independently, and has strong experience managing both accounts payable and accounts receivable processes. The position offers the opportunity to contribute to a collaborative team while ensuring accurate transaction processing, vendor management, customer billing, and financial record maintenance. This is a contract position that is 100% remote and will be 25-35 hours per week. Responsibilities:• Process high-volume accounts payable and accounts receivable transactions, managing 200+ invoices monthly with a high degree of accuracy and timeliness.• Perform full-cycle AP/AR responsibilities including vendor invoice processing, 3-way matching, payment runs, customer invoicing, cash applications, collections support, and account reconciliations.• Review contracts, purchase orders, and supporting documentation to validate invoice approvals, payment terms, customer billing, and revenue recognition requirements.• Manage invoice workflows and follow up with internal stakeholders to ensure approvals and payments remain on schedule.• Process and monitor vendor payments, customer payments, and expense transactions while maintaining proper documentation and audit readiness.• Apply general ledger knowledge to accurately code and categorize transactions across multiple business functions.• Conduct aging analysis, transaction reporting, and exception management to identify discrepancies and resolve issues promptly.• Maintain accurate financial records while supporting process improvements and operational efficiency initiatives.• Collaborate with internal teams, customers, and vendors to resolve billing, payment, and account-related inquiries.• Support back-end accounting operations by ensuring data integrity and adherence to established financial controls.
2026-09-29T00:00:00Z

Legal Operations Specialist

San Francisco, California
remote
Temporary / Contract
45 - 60 USD / Hourly
Our client, a San Francisco-based healthcare AI company, is seeking a temporary Legal Operations Specialist to support the buildout of its legal function as the company continues to expand internationally.This contractor will partner closely with the internal team to establish foundational legal operations infrastructure, with an initial focus on building and organizing the company's core legal folder system and developing practical workflows for managing legal documents and processes. The role is well suited for a paralegal or legal operations professional who has experience creating structure within a growing legal function and can independently organize information, establish repeatable processes, and help build systems that can scale with the business. Responsibilities<ul><li>Partner with internal stakeholders to build and organize the company's core legal folder and document management structure</li><li>Review and organize existing legal documents, agreements, corporate records, and other legal materials into a consistent and accessible filing system</li><li>Develop file naming conventions, folder structures, document categorization standards, and related organizational protocols</li><li>Establish and document legal operations workflows for the intake, organization, tracking, and maintenance of legal matters and documents</li><li>Create trackers, templates, checklists, and other tools to improve visibility into legal work and support consistent processes</li><li>Assist with organizing contracts and maintaining key agreement information, deadlines, renewal dates, and related records as needed</li><li>Identify gaps or inefficiencies in existing legal administrative processes and help implement practical solutions appropriate for a growing company</li><li>Coordinate with business stakeholders to gather legal documents and information and ensure materials are appropriately maintained</li><li>Document newly established processes to support ongoing use by the company's legal and business teams</li><li>Provide additional paralegal and legal operations support as the legal function develops and priorities evolve</li></ul>
2026-09-30T00:00:00Z

EHS Specialist

Fremont, California
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for an EHS Specialist to join a growing industrial services organization in Fremont, California. This contract opportunity is ideal for a safety specialist who enjoys working closely with employees and leaders to strengthen environmental, health, and safety practices across active operations. The role focuses on advancing compliance, reducing risk, and supporting a workplace culture built around safe work habits and continuous improvement. Responsibilities: • Lead day-to-day coordination of environmental, health, and safety activities across operational and facility settings. • Carry out site inspections, compliance reviews, and hazard evaluations to uncover risks and recommend practical improvements. • Partner with supervisors and managers to address findings, monitor follow-up items, and close corrective actions on schedule. • Deliver safety training, toolbox discussions, emergency preparedness exercises, and awareness sessions for employees. • Support reviews of incidents, injuries, near misses, and unsafe conditions by identifying root causes and helping implement preventive measures. • Assess regulatory and policy adherence related to OSHA, Cal/OSHA, and environmental requirements, and help maintain readiness for audits. • Prepare and update safety records, SDS documentation, OSHA logs, workers’ compensation information, and other required reports in organized formats. • Contribute to hazardous material and waste handling programs, including safe storage, labeling, and disposal practices. • Assist with contractor compliance tracking, safety committee participation, and emergency response team coordination. • Create safety communications and educational materials while staying informed on changing regulations and industry best practices.
2026-09-08T00:00:00Z

12 results for Proposal Specialist in San Mateo, CA