Add your latest resume to match with open positions.

10 results for Operations Administrator in San Mateo, CA

Operations Manager

Fremont, CA
onsite
Permanent / Full Time
110000 - 150000 USD / Yearly
We are looking for a dedicated Health & Safety Manager to lead and enhance our Environmental Health & Safety initiatives in Milpitas, California. This role requires a proactive leader who is committed to ensuring regulatory compliance and implementing effective safety policies and procedures across all facilities. The ideal candidate will bring their expertise in manufacturing operations and safety management to drive organizational success. Responsibilities:• Oversee the implementation of Environmental Health & Safety programs, ensuring adherence to federal, state, and local regulations.• Develop and refine organizational policies and procedures to foster a safe and efficient work environment.• Conduct regular audits and inspections to assess compliance with Occupational Safety and Health Administration (OSHA) standards.• Lead initiatives to enhance safety culture and minimize risks across manufacturing operations.• Collaborate with cross-functional teams to ensure environmental and safety goals align with overall business objectives.• Manage and mentor staff to promote growth and operational excellence.• Analyze operational processes and recommend improvements for efficiency and compliance.• Stay updated on industry trends and regulatory changes to maintain best practices.• Prepare detailed reports and documentation related to safety programs and compliance efforts.• Respond to incidents promptly and implement corrective actions to prevent future occurrences
2026-04-22T00:00:00Z

Operations Specialist

San Francisco, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Operations Specialist to join a consumer banking team in San Francisco, California in a contract capacity with the potential for a permanent role. This position supports operational performance within a credit card environment, with a strong focus on service trends, process oversight, and data-driven decision-making. The ideal candidate is comfortable working with call center performance indicators, evaluating business impact, and helping improve day-to-day operations through careful analysis and coordination. Responsibilities: • Monitor operational activity and interpret call center performance data to identify trends, risks, and opportunities for improvement. • Support processes related to credit card and consumer lending operations by ensuring work is completed accurately and in alignment with established standards. • Review service levels, productivity results, and quality indicators to help leadership make informed operational decisions. • Conduct criticality assessments to prioritize issues, evaluate business impact, and recommend appropriate next steps. • Collaborate with cross-functional partners to resolve operational challenges and strengthen workflow efficiency across consumer banking functions. • Prepare reports and summaries that highlight performance outcomes, emerging concerns, and areas requiring attention. • Assist with process updates, procedural changes, or operational transitions when needed, ensuring minimal disruption to business activities.
2026-04-29T00:00:00Z

Operations Specialist

Oakland, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a dedicated Operations Specialist to join our team in Oakland, California. In this long-term contract position, you will play a vital role in ensuring the seamless daily operations of a school campus, collaborating closely with the Principal and support staff to deliver outstanding administrative and operational services. This is an excellent opportunity to contribute to a dynamic educational environment while overseeing essential functions that support both students and families. Responsibilities: • Coordinate daily campus operations, addressing logistical challenges and providing escalation support as needed. • Supervise and manage onsite staff, including custodial teams, cafeteria personnel, administrative staff, and attendance clerks. • Handle purchasing, budgeting, and supply ordering to ensure the campus is well-equipped. • Maintain and oversee student information systems while ensuring accuracy and compliance. • Support front-office functions, including communication with families and responding to inquiries. • Manage food service operations, including cafeteria coordination and inventory management. • Partner with custodial, maintenance, and security teams to ensure the campus remains safe and operational. • Lead student enrollment efforts, including recruitment activities and fall preparation tasks. • Collaborate with teams on summer school operations and deep-cleaning schedules to prepare for the upcoming academic year.
2026-04-10T00:00:00Z

Systems Administrator

San Francisco, CA
onsite
Permanent / Full Time
120000 - 148000 USD / Yearly
We are looking for an experienced Systems Administrator to manage and optimize NetSuite and other financial systems within our organization. This role requires strong technical expertise combined with a deep understanding of accounting principles to support and enhance system functionality. You will collaborate closely with Finance, Revenue, Operations, and technical teams to ensure seamless system operations and drive improvements. Responsibilities: • Provide hands-on operational support for NetSuite, including handling sales order adjustments, subscription billing corrections, and revenue-related fixes. • Troubleshoot and resolve system errors in NetSuite and its integrations, ensuring accounting impacts are addressed appropriately. • Design and execute comprehensive testing scenarios that reflect real-world business processes. • Lead data cleanup projects using NetSuite tools such as imports, saved searches, mass updates, and workflows. • Act as a subject matter expert on NetSuite Advanced Revenue Management, assisting Revenue and Accounting teams with configurations and processes. • Collaborate with Finance to address revenue recognition, journal entries, and accounting system setups. • Support configurations for hardware and software business models, including warehouse operations like Work Orders and Assembly Builds. • Diagnose and resolve issues related to integrated systems, including Coupa, Pigment, Maxima, Navan, and Spendflo. • Coordinate with IT and external vendors for advanced technical support when necessary.
2026-04-02T00:00:00Z

Operations Manager at Wealth Management Firm

Alamo, CA
onsite
Permanent / Full Time
150000 - 200000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions. Operations Manager | Wealth Management Firm | Walnut Creek | Hybrid; 2 Days onsite Our client is a fast-growing wealth management firm known for its collaborative culture and commitment to developing its people. They are seeking an experienced operations leader to help scale the firm’s infrastructure while supporting advisors and delivering an exceptional client experience.This is a highly visible role where you’ll oversee daily operations, lead a team, and drive process and technology improvements as the firm continues to grow. The firm offers generous PTO, fully paid employee health benefits, and a culture that values balance and long-term career growth. Responsibilities<ul><li>Lead day-to-day operations supporting advisors and client service teams</li><li>Improve and scale operational processes across onboarding, reporting, and client service</li><li>Manage client onboarding, account administration, and custodial paperwork</li><li>Ensure operational compliance and regulatory alignment</li><li>Train and mentor a team of operations professionals</li><li>Oversee CRM, portfolio reporting, and workflow systems</li><li>Partner with leadership to implement automation and technology improvements</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-04-16T00:00:00Z

Operations Manager | RIA Firm | 2 days Walnut Creek office!

Walnut Creek, CA
onsite
Permanent / Full Time
150000 - 200000 USD / Yearly
Jennifer Fukumae with Robert Half Financial Services is partnering with an established East Bay RIA managing $4B+ in AUM to hire an Operations Manager to lead a team of talented Client Service Associates. This is an excellent opportunity for an experienced Operations Manager or Lead CSA with prior management experience. If you are interested in learning more about the firm and team, please send Jennifer Fukumae a message on LinkedIn to schedule a conversation! Responsibilities<ul><li>Manage day-to-day operations supporting advisors and clients.</li><li>Streamline, document, and maintain workflows for client service, onboarding, and reporting.</li><li>Identify and implement process improvements to support firm growth.</li><li>Oversee client onboarding, account administration, and transfers.</li><li>Ensure compliance with regulatory and internal standards.</li><li>Foster a culture of accuracy, efficiency, and proactive problem-solving.</li><li>Train, mentor, and hold the operations team accountable.</li><li>Oversee CRM, portfolio reporting, and workflow automation platforms.</li><li>Improve system integration, automation, and implement AI tools where applicable.</li></ul>
2026-04-17T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized. Responsibilities: • Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift. • Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues. • Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately. • Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment. • Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise. • Maintain precise documentation and review overnight transactions and reports for completeness and consistency. • Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures. • Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable. • Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
2026-04-29T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Office ManagerEnsure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.Job Responsibilities:<ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
2026-04-10T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
35.625 - 41.25 USD / Hourly
Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly. This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving. Key ResponsibilitiesOffice Management & Administrative Support<ul><li>Provide direct support to the Executive Assistant and Bay Area Group Leaders</li><li>Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment</li><li>Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep</li><li>Support reception duties, light phone coverage, and shared workspace resources such as copier stations</li><li>Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings</li><li>Arrange catering, facility setup, and post-event cleanup services as needed</li><li>Process invoices and manage vendor communications for office-related services and utilities</li><li>Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings</li><li>Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness</li><li>Provide direct administrative support to the Division VP of Field Operations</li><li>Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities</li><li>Manage travel arrangements including flights, accommodations, and meeting logistics</li><li>Coordinate executive leadership visits, business meetings, and strategic planning sessions</li><li>Prepare reports by gathering, reviewing, correcting, and analyzing data</li><li>Collaborate with business development and marketing teams on presentations and materials for leadership meetings</li><li>Organize meeting agendas, attendance tracking, document sharing, and follow-up action items</li><li>Record and distribute leadership meeting minutes</li></ul>
2026-04-30T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. Responsibilities:<ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
2026-04-24T00:00:00Z