Add your latest resume to match with open positions.

37 results for Medical Records Clerk in San Leandro, CA

Data Entry Clerk

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-04-29T00:00:00Z

Data Entry Clerk

Los Altos, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support construction and renovation project administration in Los Altos, California. This Long-term Contract opportunity is ideal for someone who enjoys organized, process-driven work and wants to contribute to project coordination in an onsite environment. The position offers hands-on exposure to project support activities, scheduling, record management, and administrative follow-through for a busy renovation team. Responsibilities: • Enter, update, and maintain project information accurately across spreadsheets, tracking tools, and internal systems. • Provide administrative coordination for renovation and construction-related activities, ensuring documentation and requests are handled promptly. • Track schedules, task progress, and project-related updates to help keep work moving according to plan. • Assist with basic accounts payable support by organizing invoices, monitoring submissions, and maintaining accurate records. • Manage incoming task or ticket requests related to contracts, project needs, and team coordination. • Use Excel, Smartsheet, and comparable software to organize data, prepare reports, and monitor project activity. • Partner with project leadership to support operational improvements, including contributions to future automation or AI-enabled workflows. • Maintain clear communication with internal stakeholders to support day-to-day project administration and follow-up.
2026-04-29T00:00:00Z

Payroll Clerk

San Jose, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position Overview The Payroll Clerk supports the payroll function by assisting with accurate and timely payroll processing for hourly and salaried employees. This role will support union and non‑union payroll, making attention to detail, confidentiality, and follow‑through critical. Union payroll exposure will be provided—prior union experience is not required. Key Responsibilities<ul><li>Assist with processing weekly, bi‑weekly, or semi‑monthly payroll</li><li>Enter and audit timesheets, hours worked, and payroll data</li><li>Support payroll calculations including regular, overtime, and adjustments</li><li>Assist with union payroll support (rates, job codes, deductions, reporting)</li><li>Maintain employee payroll records and documentation</li><li>Respond to employee payroll questions and basic inquiries</li><li>Assist with payroll reconciliations and variance reviews</li><li>Support compliance with payroll regulations and internal controls</li><li>Prepare payroll reports and support audits as needed</li><li>Maintain confidentiality of payroll and employee data</li></ul>
2026-04-21T00:00:00Z

Payroll Clerk

Walnut Creek, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Payroll ClerkEmployment Type: ContractCompensation: $28 - $35 hourly About the RoleRobert Half is seeking an organized and detail-oriented Payroll Clerk to assist with payroll processing and administrative support for a dynamic and growing organization. This role is perfect for someone who thrives in a fast-paced environment and values accuracy and confidentiality. If you’re ready to contribute your skills to a collaborative team, we’d love to hear from you! Key Responsibilities As a Payroll Clerk, you will:<ul><li>Collect and verify employee timecards and data for payroll processing.</li><li>Enter and maintain payroll data in the payroll system with a high level of accuracy.</li><li>Prepare and distribute paychecks and manage direct deposits.</li><li>Review and reconcile payroll reports to ensure compliance with company policies and regulations.</li><li>Assist with employee inquiries regarding payroll, deductions, benefits, or other related matters.</li><li>Support payroll audits, including collecting and organizing relevant documentation.</li><li>Stay current with federal, state, and local payroll regulations.</li><li>Perform general administrative tasks to support the HR and finance departments.</li></ul>
2026-04-18T00:00:00Z

Payroll Clerk

Hayward, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We are seeking a detail-oriented Payroll Clerk to support a high-volume payroll environment for a growing organization in Hayward. This is a long-term contract opportunity with strong potential to convert to a full-time role. The ideal candidate has experience auditing large volumes of timecards and a solid understanding of California labor laws. Key Responsibilities<ul><li>Process and audit high-volume employee timecards for accuracy and compliance</li><li>Review payroll data including hours worked, overtime, meal/rest breaks, and pay codes</li><li>Ensure payroll is processed in accordance with California labor laws and company policies</li><li>Investigate and resolve payroll discrepancies in a timely manner</li><li>Partner with HR and managers to verify timekeeping and employee records</li><li>Maintain accurate payroll records and documentation</li><li>Assist with payroll reporting and support audits as needed</li></ul>
2026-04-20T00:00:00Z

Payroll Clerk

Hayward, CA
onsite
Temporary to Hire
25 - 35 USD / Hourly
We are looking for a Payroll Clerk to join our clients team in Hayward. This is a long-term contract opportunity with strong potential to convert to a full-time role. The ideal candidate is comfortable working in a fast-paced environment, enjoys answering employee payroll questions, and can provide dependable support during periods of team transition and coverage needs. Responsibilities: • Review and verify a high volume of hourly employee timesheets for accuracy, completeness, and compliance before payroll is finalized.• Assist with bi-weekly payroll activities for both exempt and non-exempt employees across multiple company entities.• Support the payroll close process by coordinating required checks, updates, and final approvals.• Work closely with the senior payroll team member to help prepare and submit payroll through Paycom for processing.• Serve as payroll backup coverage during planned absences, helping maintain continuity of payroll operations.• Respond to employee payroll inquiries in a clear and service-oriented manner, providing timely assistance.• Help ensure all eligible hourly employees receive accurate pay on schedule, including attention to deductions and garnishment-related items when applicable.• Maintain payroll records and follow wage and hour guidelines while identifying discrepancies that require correction or follow-up.
2026-04-24T00:00:00Z

Accounting Clerk

Walnut Creek, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day invoice and records management for a team based in Walnut Creek, California. This is a Long-term Contract position suited for someone who is comfortable handling high-volume document processing, maintaining accurate financial information, and supporting accounting operations with care and consistency. The ideal candidate brings at least 1 year of relevant experience and can work efficiently with invoice review, data entry, and document scanning tasks. Responsibilities:• Process incoming vendor invoices by reviewing documents for completeness and entering accurate information into the accounting system.• Retrieve purchase orders and match them to corresponding invoices to help ensure proper alignment before further processing.• Apply appropriate coding to invoices so expenses are recorded correctly and consistently.• Scan and upload invoice documentation to maintain organized and accessible financial records.• Perform data entry tasks with a high level of accuracy to support accounts receivable and related accounting activities.• Assist with routine invoice tracking and record maintenance to help keep accounting files current and audit ready.
2026-04-24T00:00:00Z

Accounting Clerk

San Jose, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position Overview The Accounting Clerk supports the accounting team with day‑to‑day financial operations, ensuring records are accurate, organized, and up to date. This role is ideal for someone early in their accounting career who is detail‑oriented and looking to build hands‑on experience in core accounting functions. Key Responsibilities <ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, payments, and expense data into the accounting system</li><li>Maintain accurate General Ledger support documentation</li><li>Reconcile vendor statements and assist with resolving discrepancies</li><li>Support month‑end close preparation and basic reconciliations</li><li>Maintain organized financial records and filing systems</li><li>Assist with audit and reporting requests as needed</li><li>Perform administrative accounting tasks to support the team</li></ul>
2026-04-20T00:00:00Z

Accounting Clerk

Emeryville, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. <ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
2026-04-10T00:00:00Z

Accounting Clerk

Concord, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an Accounting Specialist to support day-to-day financial operations for a construction-focused business. This role is ideal for someone who is comfortable managing billing activities, payroll-related documentation, and high-volume accounting records with accuracy. The position requires someone who can keep receivables, payables, and project-related financial information organized and current. Responsibilities:• Prepare and manage progress billings for construction projects, ensuring contract terms and billing schedules are followed accurately.• Process certified payroll records and maintain supporting documentation in compliance with project and regulatory requirements.• Handle accounts payable tasks, including reviewing invoices, entering payment details, and maintaining organized vendor records.• Support accounts receivable activities by tracking customer balances, applying payments, and following up on outstanding invoices.• Enter financial and project-related data into QuickBooks and other internal records with a high level of accuracy.• Review invoice details for completeness and alignment with job costs, approvals, and billing requirements.• Assist with construction accounting activities by maintaining organized financial records tied to projects, vendors, and payroll reporting.
2026-04-20T00:00:00Z

Accounting Clerk

Redwood City, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for a meticulous and organized Accounting Clerk to join our team on a long-term contract basis in Redwood City, California. This fully onsite position requires a detail-oriented individual who can handle a variety of accounting tasks, including accounts payable, accounts receivable, and payroll support. The ideal candidate will bring strong bookkeeping expertise and proficiency in QuickBooks to ensure the financial health of our operations. Responsibilities: • Maintain accurate financial records for residential rental properties, including tracking rent payments and property-related expenses. • Reconcile bank accounts, tenant ledgers, and security deposit accounts to ensure financial accuracy. • Prepare monthly financial reports, including profit and loss statements and cash flow analyses. • Process vendor invoices and ensure timely payments while verifying invoice accuracy and reconciling vendor statements. • Record tenant payments, post revenue, and resolve account discrepancies to maintain accurate accounts receivable. • Monitor outstanding balances and generate monthly accounts receivable reports. • Collect and review approved timesheets to ensure accurate payroll data entry and confidentiality. • Assist with budgeting, forecasting, and preparation of tax documentation. • Utilize QuickBooks and other property management software to efficiently manage bookkeeping tasks. • Collaborate with the team to ensure compliance with financial policies and procedures.
2026-04-27T00:00:00Z

Accounting Clerk

Concord, CA
onsite
Temporary to Hire
28.5 - 32 USD / Hourly
We are looking for an Accounting Clerk to join a collaborative team on a contract basis with the potential for a permanent position. This in-office opportunity is ideal for someone who enjoys being hands-on with day-to-day accounting operations while supporting billing, payables, and documentation management. The role can be structured as either part-time or full time, and offers the chance to contribute within a respectful, team-focused workplace. Responsibilities:• Manage daily accounting activity in QuickBooks Online, including entering transactions, tracking receivables, processing payables, recording deposits, and supporting routine financial reports.• Prepare and issue customer billing with a strong focus on progress billing, ensuring invoices are accurate, timely, and aligned with project requirements.• Work directly with general contractors and external billing platforms, including Textura, to submit invoices and resolve billing-related questions.• Maintain supporting project documentation such as certificates of insurance and lien waivers to help keep billing and compliance records current.• Provide practical, day-to-day assistance across accounting operations, stepping in where needed to help the team stay organized and efficient.• Support light accounts payable functions, including invoice review, data entry, and payment coordination.• Assist with payroll-related tasks when needed, with added value for candidates who have experience in certified payroll processing.• Use QuickBooks Online effectively within the current accounting workflow and help ensure financial records remain accurate and up to date.
2026-04-29T00:00:00Z

Accounting Clerk

Benicia, CA
onsite
Permanent / Full Time
24.5 - 28.5 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Accounting Clerk for a full-time role. We’re looking for someone with strong GAAP knowledge, solid communication skills, and a proactive approach. In this position, you’ll support AP, AR, account reconciliations, and daily financial operations while gaining experience across a variety of client projects. To learn more about this opportunity, please contact Tawnia Kirshen via LinkedIn to obtain my email and share your resume. Key Job Duties:<ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-04-22T00:00:00Z

Accounting Clerk

Danville, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Accounting Clerk for a full-time role. We’re looking for someone with strong GAAP knowledge, solid communication skills, and a proactive approach. In this position, you’ll support AP, AR, account reconciliations, and daily financial operations while gaining experience across a variety of client projects. To learn more about this unique opportunity, please contact via my email address on LinkedIn -Tawnia Kirshen. Key responsibilities include <ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-04-22T00:00:00Z

Accounting Clerk

Newark, CA
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.
2026-04-09T00:00:00Z

Accounting Clerk

Walnut Creek, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a detail-oriented and motivated Entry-Level Accounting Clerk to join our team. This role is ideal for someone looking to build a career in accounting while gaining hands-on experience in accounts payable, invoice processing, auditing, and customer service. The Accounting Clerk will support daily accounting operations by scanning and entering vendor invoices into the accounting system, matching purchase orders to invoices, coding invoices, and assisting with audit-related tasks. Key Responsibilities:<ul><li>Scan vendor invoices into the company’s accounting system</li><li>Pull and review invoices for accuracy and completeness</li><li>Match purchase orders to the correct invoices</li><li>Code invoices according to company procedures and accounting guidelines</li><li>Assist with auditing invoices and financial documentation</li><li>Provide customer service support related to invoice and payment inquiries</li><li>Maintain organized and accurate accounting records</li><li>Work closely with internal departments and vendors to resolve discrepancies</li><li>Support the accounting team with additional administrative and clerical duties as needed</li></ul>Please contact Dennis Brinkmann at 925-271-4809 for more information or to apply
2026-04-24T00:00:00Z

Accounting Clerk

Emeryville, CA
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a detail-oriented Accounting Admin to support day-to-day financial operations for a Financial Services organization in Emeryville, California. This position plays an important role in keeping accounting records accurate, processing transactions efficiently, and helping maintain smooth cash flow across the business. The ideal candidate is comfortable working with invoices, payment activity, and financial data while using accounting software to ensure timely and organized recordkeeping. Responsibilities:<ul><li>Help process invoices, payment requests, and approval workflows</li><li>Retrieve tax returns, state forms, checklists, and filing requirements online</li><li>Manage shared inboxes and route messages to the right contacts</li><li>Track mailed notices, responses, and resolution status</li><li>Send required correspondence, payments, and returns</li><li>Coordinate documents for executive and officer signatures</li><li>Support state filings and tax return preparation</li><li>Enter data into reporting systems and modules</li><li>Handle miscellaneous and as-needed task</li></ul>
2026-04-29T00:00:00Z

Accounting Clerk

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. <ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
2026-04-24T00:00:00Z

File Clerk

Fairfield, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Part Time File Clerk to support a long-term contract assignment in Fairfield, California. This position focuses on maintaining accurate paper records, reviewing files for retention or disposal, and helping keep document storage organized and compliant. The role is ideal for someone who works carefully with physical documents and can contribute reliably on a part-time schedule over the course of a 6-12 month project. Responsibilities:• Organize paper records and maintain orderly filing systems for easy retrieval and storage.• Review documents and separate materials that must be retained from those approved for destruction according to record retention guidelines.• Prepare file boxes and physical records for storage, tracking, or disposal as needed.• Scan hard-copy documents and support accurate electronic filing of archived materials.• Handle document sorting and labeling tasks with a high degree of accuracy and consistency.• Transport records to offsite storage locations when required as part of the records management process.• Support records retention activities at City Hall while following established handling procedures.
2026-04-30T00:00:00Z

File Clerk

San Francisco, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A well-established San Francisco–based law firm is seeking a File Clerk to support its administrative and legal operations. This is a contract-to-hire opportunity for a detail-oriented professional who thrives in an organized, fast-paced office environment. The File Clerk will be responsible for maintaining accurate physical and electronic filing systems and providing clerical support to attorneys and staff across multiple practice areas. Key Responsibilities<ul><li>Organize, maintain, and audit physical and electronic files</li><li>Scan, index, and upload documents into the document management system</li><li>Retrieve, file, and distribute legal documents and correspondence</li><li>Assist with incoming and outgoing mail, deliveries, and interoffice distribution</li><li>Support attorneys, paralegals, and administrative staff with filing and clerical tasks</li><li>Ensure confidentiality and compliance with file retention policies</li></ul>
2026-04-29T00:00:00Z

Sr. Data Entry Clerk

Oakland, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an experienced Sr. Data Entry Clerk to support membership operations for a government organization in Oakland, California. This Long-term Contract position will lead day-to-day data integrity efforts, guide a small team, and help ensure membership and payment records are handled accurately and efficiently. The role combines hands-on review work with staff oversight, policy interpretation, and cross-functional coordination to resolve issues and improve operational consistency. Responsibilities: • Lead and support a team of five membership specialists, providing daily direction, feedback, and coverage for operational questions. • Review membership records and data entry activity to maintain high accuracy standards and consistent processing practices. • Oversee dues payment handling and examine reconciliation results to identify discrepancies or processing concerns. • Conduct audits and quality checks across membership updates, payment activity, and related recordkeeping tasks. • Interpret membership rules and eligibility guidelines, serving as a point of reference for policy-related questions. • Coach employees through performance expectations, routine challenges, and corrective discussions when needed. • Assist newer team members with onboarding support while continuing to guide experienced staff on complex cases. • Handle escalated member concerns, communicate directly with individuals on unresolved matters, and work toward effective resolution. • Collaborate with internal teams and external partners on database issues, system troubleshooting, reporting needs, and process improvements, including work related to organizational system changes.
2026-04-30T00:00:00Z

Accounts Receivable Clerk

Pleasanton, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for an Accounts Receivable Clerk to support day-to-day receivables activity for a Long-term Contract opportunity in Pleasanton, California. This position is fully onsite and offers the chance to contribute to a busy accounting environment by ensuring invoices, incoming payments, and customer account activity are handled accurately and on time. The ideal candidate brings strong experience in accounts receivable operations, commercial collections, and cash application work, along with a detail-oriented approach to resolving payment issues. This assignment is expected to run approximately 3 to 4 months and will begin with weekday training hours before moving into the regular schedule as needed. Responsibilities: • Process customer invoices, apply incoming payments, and maintain accurate accounts receivable records across assigned accounts.• Follow up with commercial clients regarding outstanding balances and work to secure timely payment while preserving positive business relationships.• Reconcile customer accounts by reviewing payment activity, identifying discrepancies, and addressing billing or posting issues promptly.• Perform cash application tasks by matching receipts to open invoices and ensuring transactions are recorded correctly in the system.• Support billing operations by preparing account documentation, reviewing charges for accuracy, and assisting with invoice-related questions.• Monitor aging reports and prioritize collection efforts based on past-due status, account history, and payment patterns.• Assist with data migration-related receivables activities by validating account information and helping maintain clean financial records during the assignment.
2026-04-28T00:00:00Z

Accounts Receivable Clerk

Walnut Creek, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Accounts Receivable Clerk to manage cash receipts and ensure accurate allocation of payments. This role involves handling unapplied cash balances, reconciling payment histories, and collaborating with clients, insurance companies, and third-party processors to resolve discrepancies. Responsibilities: • Research and resolve unapplied cash by identifying payment allocations and addressing overpayments or duplicate payments. • Post check payments and assist in identifying electronic or credit card payments. • Communicate with collectors, insurance companies, and clients to obtain accurate payment details and resolve discrepancies. • Reconcile payment histories and correct any misapplications or payer errors. • Prepare and submit check request forms for approval and processing. • Prioritize high-dollar unapplied cash balances from weekly lists for resolution. • Verify the accuracy of write-off and deduction requests. • Address client concerns and troubleshoot payment-related issues, ensuring clear communication and proper remittance advice.
2026-04-21T00:00:00Z

Copy Clerk

San Francisco, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Copy Clerk to support daily office operations for a client site in San Francisco, California. This is a Contract position suited for someone with broad administrative experience, strong interpersonal skills, and a service-minded approach to workplace support. The person in this role will help keep office services running smoothly across document handling, mail support, reception coverage, and shared workspace upkeep. Training will be provided on production equipment and related office service processes. Responsibilities: • Process incoming requests for copying, scanning, and document reproduction with accuracy and attention to deadlines. • Sort, distribute, and prepare mail and packages while supporting both physical and electronic document workflows. • Maintain conference rooms by straightening spaces, restocking supplies, and ensuring they are ready for meetings. • Replenish office materials in common areas and monitor inventory levels to help maintain an organized workplace. • Provide front-office and phone support as needed, including answering multi-line calls and directing inquiries appropriately. • Assist with basic audio/visual and hospitality support to help meetings and workplace events run efficiently. • Operate and learn office production equipment, following established procedures for print, scan, and copy services. • Support additional back-office service tasks as business needs change across administrative and office services functions.
2026-04-30T00:00:00Z

Accounts Payable Clerk

Palo Alto, CA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are looking for an Accounts Payable Clerk to support day-to-day payables operations for a finance team in East Palo Alto, California. This role is responsible for handling invoices, coordinating payment activity, and helping maintain accurate financial records in a fast-paced environment. The ideal candidate brings strong attention to detail, sound judgment with expense documentation, and the ability to communicate effectively with both vendors and internal stakeholders. Responsibilities: • Review incoming supplier invoices, verify supporting records, and assign accurate general ledger coding before entry into the payment system. • Compare purchase orders, invoices, and receiving documentation to confirm consistency and obtain proper approval prior to disbursement. • Manage company card transactions by checking receipts, classifying expenses correctly, and following up on incomplete or missing backup. • Coordinate scheduled payment cycles, including electronic payments, checks, and wire transfers, while ensuring transactions are processed on time. • Address vendor questions, investigate billing issues, and resolve discrepancies with professionalism and urgency. • Contribute to month-end activities by reviewing outstanding payables, assisting with accrual entries, and supporting account reconciliation efforts. • Help prepare year-end tax reporting materials, including documentation needed for 1099 processing and filing. • Maintain well-organized accounting records in both digital and physical formats to support audit readiness and internal controls. • Monitor for duplicate charges, unapproved spending, or exceptions to policy and elevate concerns to the appropriate finance contacts. • Provide additional reporting and operational support for special finance projects as business needs arise.
2026-04-22T00:00:00Z