<p><strong>Join Our Fast-Growing Team and Help Keep the Office Running at Its Best!</strong></p><p>Are you an organized and detail-oriented professional with a knack for supporting teams and clients? If you thrive in a fast-paced environment and love making a difference behind the scenes, we want to meet you! We’re seeking an energetic Office Clerk to be the backbone of our dynamic manufacturing office in Scotts Valley. Here, your problem-solving skills and passion for service will help drive our company’s ongoing success.</p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate and schedule client meetings, follow-ups, and project updates to foster lasting relationships with our valued customers.</li><li>Keep our office files and documentation organized, up-to-date, and readily accessible for colleagues and audits.</li><li>Oversee inventory of supplies, order materials, and maintain equipment to keep operations running smoothly.</li><li>Assist with employee schedules, set up team meetings, and prepare agendas that keep everyone informed and productive.</li><li>Support billing, expense tracking, and a variety of essential administrative tasks.</li><li>Be a resource for customers and clients, sharing detailed information about our services and current projects.</li><li>Professionally address customer inquiries, resolving concerns quickly and escalating complex issues as appropriate.</li><li>Maintain precise records of all client interactions and project milestones.</li><li>Manage incoming calls, direct phone inquiries, and ensure top-tier communication flows in and out of the office.</li><li>Efficiently use computer databases and office software to support our day-to-day administrative operations.</li></ul><p><br></p><ul><li>An opportunity to make a tangible impact by supporting a company that is passionate about growth and innovation. The chance to work with a supportive team in a collaborative and friendly environment. Plenty of variety in your workday—every day brings new challenges and opportunities to grow.</li></ul><p>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)</p>
<p><strong>Job Title:</strong> Entry-Level Office Clerk</p><p><strong>Overview:</strong></p><p>We’re seeking an organized, dependable Office Clerk to support daily administrative and clerical tasks in a professional office environment. This role is ideal for someone detail‑oriented and eager to build office experience.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform data entry, filing, scanning, and document organization</li><li>Answer phones, route calls, and greet visitors as needed</li><li>Assist with mail distribution, supplies, and basic office support</li><li>Support team members with administrative tasks and projects</li></ul><p><br></p>
<p>Robert Half's client in the professional services industry is seeking a<strong> </strong>reliable, detail-oriented Office Assistant to join their team on a contract-to-permanent basis in Walnut Creek, California. This is a great opportunity to step into a professional office environment, build long-term stability, and work alongside a team that values accuracy, organization, and client trust. This position is 100% onsite.</p><p><br></p><p>In this Office Assistant role, you’ll be a key point of support for daily operations—helping ensure the office runs smoothly and clients feel welcomed and well supported.</p><p><br></p><p>What You’ll Do:</p><ul><li>Be the friendly first point of contact, welcoming clients and creating a positive, polished experience</li><li>Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings</li><li>Keep records organized through filing, scanning, and document management</li><li>Answer and route incoming phone calls with professionalism and discretion</li><li>Maintain office mailboxes and ensure correspondence is handled promptly</li><li>Provide general administrative and clerical support that keeps the team efficient</li></ul><p>Why This Opportunity Stands Out:</p><ul><li>Contract-to-permanent pathway with potential for long-term placement</li><li>Work in a stable, professional fiduciary environment</li><li>Gain experience supporting meaningful client services</li><li>Collaborative team with clear processes and expectations</li><li>Ideal for someone who enjoys structure, organization, and being trusted with important details</li></ul><p>If you’re dependable, organized, and looking for an Office Assistant role that can grow into something more permanent, this could be a great next step.</p>
<p><strong>Temporary Office Assistant – 2-Week Project</strong></p><p><br></p><p>Our client located in Crockett, CA is seeking a reliable Office Assistant to support a 2-week HR document scanning project. This role involves reviewing employee files, scanning and copying documents, and helping keep records organized and up to date.</p><p>The ideal candidate is detail-oriented, able to handle confidential information with care, and comfortable working on-site in a manufacturing environment while supporting the HR team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and organize employee files</li><li>Scan, copy, and digitally file HR documents</li><li>Maintain accuracy and confidentiality of sensitive records</li><li>Assist with general administrative support related to document management</li><li>Help keep files organized and aligned with department needs</li></ul><p><strong>Why This Role Stands Out:</strong></p><p>This is an excellent opportunity to contribute to an important HR project, gain hands-on administrative experience, and make an immediate impact in a supportive team environment.</p><p><br></p><p>If you are interested in this Office Assistant position, please apply today!</p>
<p><strong>Temporary Office Assistant – 2-Week Project</strong></p><p><br></p><p>Our client located in Crockett, CA is seeking a reliable Office Assistant to support a 2-week HR document scanning project. This role involves reviewing employee files, scanning and copying documents, and helping keep records organized and up to date.</p><p>The ideal candidate is detail-oriented, able to handle confidential information with care, and comfortable working on-site in a manufacturing environment while supporting the HR team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and organize employee files</li><li>Scan, copy, and digitally file HR documents</li><li>Maintain accuracy and confidentiality of sensitive records</li><li>Assist with general administrative support related to document management</li><li>Help keep files organized and aligned with department needs</li></ul><p><strong>Why This Role Stands Out:</strong></p><p>This is an excellent opportunity to contribute to an important HR project, gain hands-on administrative experience, and make an immediate impact in a supportive team environment.</p><p><br></p><p>If you are interested in this Office Assistant position, please apply today!</p>
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment.<br><br>Responsibilities:<br>• Handle receptionist duties, including greeting visitors and answering inbound calls professionally.<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Perform general clerical tasks such as filing, data entry, and managing correspondence.<br>• Assist with scheduling and coordinating meetings or events as needed.<br>• Support the team in maintaining a clean and efficient workspace.<br>• Collaborate with staff to ensure timely completion of administrative tasks.<br>• Monitor office supplies and place orders to ensure adequate inventory.<br>• Provide additional administrative support to departments as requested.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
<p><strong>Position Overview</strong></p><p><br></p><p>The Accounting Clerk supports the accounting team with day‑to‑day financial operations, ensuring records are accurate, organized, and up to date. This role is ideal for someone early in their accounting career who is detail‑oriented and looking to build hands‑on experience in core accounting functions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, payments, and expense data into the accounting system</li><li>Maintain accurate General Ledger support documentation</li><li>Reconcile vendor statements and assist with resolving discrepancies</li><li>Support month‑end close preparation and basic reconciliations</li><li>Maintain organized financial records and filing systems</li><li>Assist with audit and reporting requests as needed</li><li>Perform administrative accounting tasks to support the team</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to support day-to-day invoice and records management for a team based in Walnut Creek, California. This is a Long-term Contract position suited for someone who is comfortable handling high-volume document processing, maintaining accurate financial information, and supporting accounting operations with care and consistency. The ideal candidate brings at least 1 year of relevant experience and can work efficiently with invoice review, data entry, and document scanning tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming vendor invoices by reviewing documents for completeness and entering accurate information into the accounting system.</p><p>• Retrieve purchase orders and match them to corresponding invoices to help ensure proper alignment before further processing.</p><p>• Apply appropriate coding to invoices so expenses are recorded correctly and consistently.</p><p>• Scan and upload invoice documentation to maintain organized and accessible financial records.</p><p>• Perform data entry tasks with a high level of accuracy to support accounts receivable and related accounting activities.</p><p>• Assist with routine invoice tracking and record maintenance to help keep accounting files current and audit ready.</p>
<p>We are looking for an Accounting Specialist to support day-to-day financial operations for a construction-focused business. This role is ideal for someone who is comfortable managing billing activities, payroll-related documentation, and high-volume accounting records with accuracy. The position requires someone who can keep receivables, payables, and project-related financial information organized and current.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage progress billings for construction projects, ensuring contract terms and billing schedules are followed accurately.</p><p>• Process certified payroll records and maintain supporting documentation in compliance with project and regulatory requirements.</p><p>• Handle accounts payable tasks, including reviewing invoices, entering payment details, and maintaining organized vendor records.</p><p>• Support accounts receivable activities by tracking customer balances, applying payments, and following up on outstanding invoices.</p><p>• Enter financial and project-related data into QuickBooks and other internal records with a high level of accuracy.</p><p>• Review invoice details for completeness and alignment with job costs, approvals, and billing requirements.</p><p>• Assist with construction accounting activities by maintaining organized financial records tied to projects, vendors, and payroll reporting.</p>
We are looking for a meticulous and organized Accounting Clerk to join our team on a long-term contract basis in Redwood City, California. This fully onsite position requires a detail-oriented individual who can handle a variety of accounting tasks, including accounts payable, accounts receivable, and payroll support. The ideal candidate will bring strong bookkeeping expertise and proficiency in QuickBooks to ensure the financial health of our operations.<br><br>Responsibilities:<br>• Maintain accurate financial records for residential rental properties, including tracking rent payments and property-related expenses.<br>• Reconcile bank accounts, tenant ledgers, and security deposit accounts to ensure financial accuracy.<br>• Prepare monthly financial reports, including profit and loss statements and cash flow analyses.<br>• Process vendor invoices and ensure timely payments while verifying invoice accuracy and reconciling vendor statements.<br>• Record tenant payments, post revenue, and resolve account discrepancies to maintain accurate accounts receivable.<br>• Monitor outstanding balances and generate monthly accounts receivable reports.<br>• Collect and review approved timesheets to ensure accurate payroll data entry and confidentiality.<br>• Assist with budgeting, forecasting, and preparation of tax documentation.<br>• Utilize QuickBooks and other property management software to efficiently manage bookkeeping tasks.<br>• Collaborate with the team to ensure compliance with financial policies and procedures.
<p>Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. </p><p><br></p><ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p>We are seeking a detail-oriented and motivated <strong>Entry-Level Accounting Clerk</strong> to join our team. This role is ideal for someone looking to build a career in accounting while gaining hands-on experience in accounts payable, invoice processing, auditing, and customer service. The Accounting Clerk will support daily accounting operations by scanning and entering vendor invoices into the accounting system, matching purchase orders to invoices, coding invoices, and assisting with audit-related tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Scan vendor invoices into the company’s accounting system</li><li>Pull and review invoices for accuracy and completeness</li><li>Match purchase orders to the correct invoices</li><li>Code invoices according to company procedures and accounting guidelines</li><li>Assist with auditing invoices and financial documentation</li><li>Provide customer service support related to invoice and payment inquiries</li><li>Maintain organized and accurate accounting records</li><li>Work closely with internal departments and vendors to resolve discrepancies</li><li>Support the accounting team with additional administrative and clerical duties as needed</li></ul><p>Please contact <strong>Dennis Brinkmann</strong> at <strong>925-271-4809</strong> for more information or to apply</p><p><br></p>
<p>Robert Half’s Full-Time Engagement Professionals team is hiring an Accounting Clerk for a full-time role. We’re looking for someone with strong GAAP knowledge, solid communication skills, and a proactive approach. In this position, you’ll support AP, AR, account reconciliations, and daily financial operations while gaining experience across a variety of client projects. </p><p><br></p><p>To learn more about this opportunity, please contact Tawnia Kirshen via LinkedIn to obtain my email and share your resume.</p><p><br></p><p><strong>Key Job Duties:</strong></p><ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
<p>Robert Half’s Full-Time Engagement Professionals team is hiring an Accounting Clerk for a full-time role. We’re looking for someone with strong GAAP knowledge, solid communication skills, and a proactive approach. In this position, you’ll support AP, AR, account reconciliations, and daily financial operations while gaining experience across a variety of client projects.</p><p><br></p><p>To learn more about this unique opportunity, please contact via my email address on LinkedIn -Tawnia Kirshen.</p><p><br></p><p><strong>Key responsibilities include </strong></p><ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
<p>Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. </p><ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
<p><strong>Office Manager</strong></p><p>Ensure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.</p><p>Job Responsibilities:</p><ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
<p>Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
<p><strong>Position Overview</strong></p><p><br></p><p>The Payroll Clerk supports the payroll function by assisting with accurate and timely payroll processing for hourly and salaried employees. This role will support union and non‑union payroll, making attention to detail, confidentiality, and follow‑through critical. Union payroll exposure will be provided—prior union experience is not required.</p><p><br></p><p>Key Responsibilities</p><ul><li>Assist with processing weekly, bi‑weekly, or semi‑monthly payroll</li><li>Enter and audit timesheets, hours worked, and payroll data</li><li>Support payroll calculations including regular, overtime, and adjustments</li><li>Assist with union payroll support (rates, job codes, deductions, reporting)</li><li>Maintain employee payroll records and documentation</li><li>Respond to employee payroll questions and basic inquiries</li><li>Assist with payroll reconciliations and variance reviews</li><li>Support compliance with payroll regulations and internal controls</li><li>Prepare payroll reports and support audits as needed</li><li>Maintain confidentiality of payroll and employee data</li></ul><p><br></p>
<p><strong>Payroll Clerk</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Compensation:</strong> $28 - $35 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is seeking an organized and detail-oriented <strong>Payroll Clerk</strong> to assist with payroll processing and administrative support for a dynamic and growing organization. This role is perfect for someone who thrives in a fast-paced environment and values accuracy and confidentiality. If you’re ready to contribute your skills to a collaborative team, we’d love to hear from you!</p><p> </p><p><strong>Key Responsibilities</strong></p><p> </p><p>As a <strong>Payroll Clerk</strong>, you will:</p><ul><li>Collect and verify employee timecards and data for payroll processing.</li><li>Enter and maintain payroll data in the payroll system with a high level of accuracy.</li><li>Prepare and distribute paychecks and manage direct deposits.</li><li>Review and reconcile payroll reports to ensure compliance with company policies and regulations.</li><li>Assist with employee inquiries regarding payroll, deductions, benefits, or other related matters.</li><li>Support payroll audits, including collecting and organizing relevant documentation.</li><li>Stay current with federal, state, and local payroll regulations.</li><li>Perform general administrative tasks to support the HR and finance departments.</li></ul><p><br></p>
<p>We are seeking a detail-oriented Payroll Clerk to support a high-volume payroll environment for a growing organization in Hayward. This is a long-term contract opportunity with strong potential to convert to a full-time role. The ideal candidate has experience auditing large volumes of timecards and a solid understanding of California labor laws.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process and audit high-volume employee timecards for accuracy and compliance</li><li>Review payroll data including hours worked, overtime, meal/rest breaks, and pay codes</li><li>Ensure payroll is processed in accordance with California labor laws and company policies</li><li>Investigate and resolve payroll discrepancies in a timely manner</li><li>Partner with HR and managers to verify timekeeping and employee records</li><li>Maintain accurate payroll records and documentation</li><li>Assist with payroll reporting and support audits as needed</li></ul><p><br></p><p><br></p>
<p>We are looking for a Payroll Clerk to join our clients team in Hayward. This is a long-term contract opportunity with strong potential to convert to a full-time role. The ideal candidate is comfortable working in a fast-paced environment, enjoys answering employee payroll questions, and can provide dependable support during periods of team transition and coverage needs.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Review and verify a high volume of hourly employee timesheets for accuracy, completeness, and compliance before payroll is finalized.</p><p>• Assist with bi-weekly payroll activities for both exempt and non-exempt employees across multiple company entities.</p><p>• Support the payroll close process by coordinating required checks, updates, and final approvals.</p><p>• Work closely with the senior payroll team member to help prepare and submit payroll through Paycom for processing.</p><p>• Serve as payroll backup coverage during planned absences, helping maintain continuity of payroll operations.</p><p>• Respond to employee payroll inquiries in a clear and service-oriented manner, providing timely assistance.</p><p>• Help ensure all eligible hourly employees receive accurate pay on schedule, including attention to deductions and garnishment-related items when applicable.</p><p>• Maintain payroll records and follow wage and hour guidelines while identifying discrepancies that require correction or follow-up.</p>
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Accurately input and maintain data records in databases and systems.<br>• Perform numerical and alphanumeric data entry tasks with speed and precision.<br>• Organize and manage data to ensure accessibility and reliability.<br>• Generate reports and summaries based on data inputs and operational needs.<br>• Provide administrative support to streamline operations and processes.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Monitor and verify information to minimize errors and discrepancies.<br>• Handle sensitive data with confidentiality and professionalism.<br>• Assist in maintaining documentation and tracking updates effectively.
We are looking for a detail-oriented Data Entry Clerk to support construction and renovation project administration in Los Altos, California. This Long-term Contract opportunity is ideal for someone who enjoys organized, process-driven work and wants to contribute to project coordination in an onsite environment. The position offers hands-on exposure to project support activities, scheduling, record management, and administrative follow-through for a busy renovation team.<br><br>Responsibilities:<br>• Enter, update, and maintain project information accurately across spreadsheets, tracking tools, and internal systems.<br>• Provide administrative coordination for renovation and construction-related activities, ensuring documentation and requests are handled promptly.<br>• Track schedules, task progress, and project-related updates to help keep work moving according to plan.<br>• Assist with basic accounts payable support by organizing invoices, monitoring submissions, and maintaining accurate records.<br>• Manage incoming task or ticket requests related to contracts, project needs, and team coordination.<br>• Use Excel, Smartsheet, and comparable software to organize data, prepare reports, and monitor project activity.<br>• Partner with project leadership to support operational improvements, including contributions to future automation or AI-enabled workflows.<br>• Maintain clear communication with internal stakeholders to support day-to-day project administration and follow-up.
<p>Robert Half's client in Hayward, CA is looking for a temporary Office Coordinator to support daily office operations, shipping and receiving, and safety initiatives at our California location. This role is ideal for someone who enjoys variety, takes ownership, and is comfortable balancing administrative, operational, and compliance responsibilities.</p><p><br></p><p>What You’ll Do as the Office Coordinator</p><ul><li>Manage front office activities: visitors, phones, mail, and general office support</li><li>Prepare documents, reports, presentations, and internal communications</li><li>Coordinate meetings, travel, expense reporting, and company events</li><li>Support senior leaders, HR, and cross‑functional teams</li><li>Handle shipping and receiving, including documentation, inventory checks, and packaging</li><li>Follow and support safety, compliance, and training initiatives</li><li>Maintain accurate records and strict confidentiality</li></ul><p>What You Bring</p><ul><li>Strong administrative, organizational, and multitasking skills</li><li>Excellent written and verbal communication</li><li>Proficiency in Microsoft Office; willingness to learn internal systems</li><li>Positive attitude, strong work ethic, and attention to detail</li><li>Ability to work independently and collaboratively</li></ul><p>If you're interested in this Office Coordinator position, please submit your resume for immediate consideration!</p>