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13 results for 20 Hours Part Time Executive Assistant in San Jose, CA

Executive Assistant

San Mateo, California
onsite
Temporary / Contract
35 - 45 USD / Hourly
Contract & Contract-to-Hire | Robert HalfAs we approach the fourth quarter, one of the busiest hiring periods of the year, Robert Half is actively seeking experienced Executive Assistants interested in contract and contract-to-hire opportunities throughout the Peninsula, San Mateo County, and surrounding areas. Many organizations ramp up hiring efforts toward year-end to support leadership teams, cover leaves, assist with special projects, and prepare for the new year. By joining our network now, you'll be positioned to hear about upcoming opportunities as they become available. Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Coordinate internal and external communications</li><li>Prepare reports, presentations, and correspondence</li><li>Organize events, board meetings, and special projects</li><li>Track expenses, process reimbursements, and maintain records</li><li>Serve as a key liaison between executives, staff, clients, and stakeholders</li></ul>
2026-09-16T00:00:00Z

Executive Assistant

San Francisco, California
onsite
Temporary / Contract
45 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and operational support for a growing organization in San Francisco, California. This is a Contract position expected to run 3-6 months, with the possibility for full time conversion for the right person to expand into a broader strategic support role over time. The ideal candidate brings strong judgment, excellent communication, and the ability to keep priorities moving in a fast-changing environment while partnering closely with senior leaders and cross-functional teams. Responsibilities:• Manage a complex executive calendar, coordinate scheduling priorities, and ensure meetings are organized efficiently.• Arrange internal and external meetings, prepare logistics, and provide day-to-day administrative support that keeps leadership focused on key business needs.• Support leaders across multiple functions, including Marketing, Creative, and Development, by improving coordination and follow-up on shared initiatives.• Help structure daily and weekly workflows by tracking priorities, organizing tasks, and keeping critical activities on schedule.• Assist with travel planning and related arrangements for executives and leadership meetings as needed.• Contribute to HR-related administrative projects and provide support for people-focused initiatives when requested.• Facilitate communication across departments to improve alignment, resolve scheduling conflicts, and maintain operational flow.• Provide broad administrative and operational assistance in an evolving organization that is building stronger internal structure.• Identify opportunities to improve processes and bring greater organization to executive and team support activities.
2026-09-23T00:00:00Z

Executive Assistant

Redwood City, California
onsite
Temporary / Contract
35 - 45 USD / Hourly
Contract & Contract-to-Hire | Robert HalfAs we approach the fourth quarter, one of the busiest hiring periods of the year, Robert Half is actively seeking experienced Executive Assistants interested in contract and contract-to-hire opportunities throughout the Peninsula, San Mateo County, and surrounding areas.Many organizations ramp up hiring efforts toward year-end to support leadership teams, cover leaves, assist with special projects, and prepare for the new year. By joining our network now, you'll be positioned to hear about upcoming opportunities as they become available. Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Coordinate internal and external communications</li><li>Prepare reports, presentations, and correspondence</li><li>Organize events, board meetings, and special projects</li><li>Track expenses, process reimbursements, and maintain records</li><li>Serve as a key liaison between executives, staff, clients, and stakeholders</li></ul>
2026-09-16T00:00:00Z

Executive Assistant

Daily City, California
onsite
Temporary / Contract
35 - 45 USD / Hourly
Contract & Contract-to-Hire | Robert HalfAs we approach the fourth quarter, one of the busiest hiring periods of the year, Robert Half is actively seeking experienced Executive Assistants interested in contract and contract-to-hire opportunities throughout the Peninsula, San Mateo County, and surrounding areas.Many organizations ramp up hiring efforts toward year-end to support leadership teams, cover leaves, assist with special projects, and prepare for the new year. By joining our network now, you'll be positioned to hear about upcoming opportunities as they become available. Typical Executive Assistant Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Coordinate internal and external communications</li><li>Prepare reports, presentations, and correspondence</li><li>Organize events, board meetings, and special projects</li><li>Track expenses, process reimbursements, and maintain records</li><li>Serve as a key liaison between executives, staff, clients, and stakeholders</li></ul>
2026-09-16T00:00:00Z

Executive Assistant

Palo Alto, California
onsite
Temporary / Contract
30 - 50 USD / Hourly
Executive Assistant Position SummaryWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role will manage complex calendars, coordinate meetings and travel, handle confidential information, and serve as a trusted partner in ensuring executive priorities are executed efficiently.Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting logistics</li><li>Coordinate domestic and international travel arrangements and expense reports</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Screen and prioritize communications, including emails and phone calls</li><li>Organize executive meetings, agendas, and follow-up action items</li><li>Support special projects and assist with strategic initiatives</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul>
2026-09-11T00:00:00Z

Executive Assistant

San Francisco, California
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for an experienced Executive Assistant to support senior transaction professionals within a fast-paced real estate environment. This long-term contract position requires someone who can manage shifting priorities, maintain strong communication across teams, and provide seamless administrative, deal, and event coordination support. The ideal candidate brings sound judgment, exceptional organization, and the ability to anticipate needs while handling sensitive matters with professionalism. Responsibilities: • Manage complex executive calendars, coordinate domestic and international travel, and prepare detailed itineraries, agendas, and meeting plans to keep business activities running smoothly. • Maintain close alignment with transaction professionals by monitoring upcoming deadlines, commitments, and priority changes, ensuring leaders are consistently prepared for what is ahead. • Serve as a central communication point for the broader team, helping streamline coordination, share timely updates, and improve overall operational efficiency. • Organize meetings from start to finish, including scheduling, rescheduling, prioritization, logistics, and follow-up based on changing business demands. • Handle a wide range of administrative activities such as expense tracking, report submission, correspondence preparation, client gifting coordination, and charitable request processing in line with company policies. • Support presentation and document preparation by editing, formatting, and producing high-quality materials using Microsoft PowerPoint, Word, Excel, and other business applications. • Provide administrative support for transaction activity by maintaining internal databases, assisting with marketing materials, generating reports, and coordinating with internal stakeholders and external legal partners. • Oversee deal-related logistics and event coordination, including closing dinners and client gatherings, while managing budgets, attendee details, approvals, venues, transportation, and on-site execution. • Offer backup assistance to other executive support staff and collaborate with teams across multiple offices to ensure continuity of service and timely completion of deliverables.
2026-09-24T00:00:00Z

Administrative Assistant to Executive Office

Oakland, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
Administrative Assistant to Executive OfficeJob DescriptionExecutive Office seeking a polished Administrative Assistant to provide high-level administrative support to executive leadership and board-related activities.Responsibilities<ul><li>Manage complex calendars and meeting logistics</li><li>Coordinate executive communications</li><li>Prepare presentations and reports</li><li>Arrange travel and special events</li><li>Support board meetings and executive projects</li></ul>
2026-09-04T00:00:00Z

Admin Assistant/EA/HR Support

Burlingame, California
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-09-02T00:00:00Z

Legal Administrative Assistant

San Francisco, California
remote
Temporary / Contract
30 - 40 USD / Hourly
A San Francisco-based attorney is seeking a part-time Legal Administrative Assistant to help coordinate preparations for a significant criminal defense trial. The immediate need is for someone who can take ownership of trial-related logistics, manage changing priorities, and follow through on projects with limited oversight.The role is primarily remote, but the assistant must be available for occasional tasks in San Francisco, including touring potential accommodations for the trial team. Depending on the candidate’s experience and the attorney’s needs, the assignment may also include legal administrative, litigation, bankruptcy, or billing-related projects.Responsibilities<ul><li>Coordinate trial-team logistics, including sourcing and touring two townhouses near the trial location in San Francisco. </li><li>Help arrange internet service, supplies, and other practical needs for the trial accommodations. </li><li>Track assignments and deadlines, communicate with vendors and other contacts, and keep the attorney updated on progress. </li><li>Participate in Zoom meetings to learn the attorney’s processes and receive project-specific instructions. </li><li>Assist with litigation and trial-related administrative work as needed. </li><li>If experienced with legal document preparation, gather information from clients and prepare bankruptcy documents using attorney-provided forms or precedents. </li><li>If experienced with Excel or billing support, help organize business bank records and income information for tax and billing-related projects. </li></ul>
2026-09-24T00:00:00Z

Legal Administrative Assistant

San Francisco, California
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-09-14T00:00:00Z

Human Resources (HR) Assistant

Fremont, California
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-09-02T00:00:00Z

HR assistant

Oakland, California
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for an organized HR Assistant to support daily administrative and human resources operations in Oakland, California. This Long-term Contract position offers approximately 18 hours per week, Monday through Thursday, with a flexible start time for an on-site schedule. The ideal candidate will handle confidential information with care while assisting with records management, payroll related tasks, staff support, and office coordination across multiple locations. Responsibilities:• Manage recurring payroll-related reporting and assist with employee benefits administration in a timely and accurate manner.• Digitize, file, and maintain HR, financial, and administrative records across both paper and electronic systems.• Receive, sort, and distribute incoming mail, faxes, and other office communications.• Conduct credential and background-related verification activities for clinical personnel as required.• Track inventory and replenish office and janitorial materials for two operational sites.• Support internal meetings by preparing rooms, arranging audio/visual equipment, and coordinating refreshments and post-meeting cleanup.• Assist with county account coordination along with facilities, technology, and other assigned operational projects.• Provide coverage for other administrative team members and contribute to additional support tasks as business needs evolve.• Safeguard sensitive employee and organizational information in compliance with confidentiality expectations. If you are interested in this role, please apply today and call us at (510) 470-7450
2026-09-10T00:00:00Z

HR Assistant

Palo Alto, California
onsite
Temporary / Contract
25 - 35 USD / Hourly
HR AssistantPosition SummaryWe are seeking a detail-oriented and organized HR Assistant to support the Human Resources team with administrative and employee-related functions. This role will assist with onboarding, employee records management, recruiting coordination, benefits administration, and day-to-day HR operations.Key Responsibilities<ul><li>Support onboarding and new hire paperwork processes</li><li>Maintain employee records and HRIS data with accuracy and confidentiality</li><li>Assist with interview scheduling and recruiting coordination</li><li>Respond to employee inquiries and provide general HR support</li><li>Assist with benefits enrollment, employment verifications, and HR documentation</li><li>Support payroll processing and timekeeping activities</li><li>Prepare reports, correspondence, and other HR-related documents</li><li>Ensure compliance with company policies and employment regulations</li></ul>
2026-09-11T00:00:00Z