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35 results for Senior Admin in San Francisco, CA

Membership Admin

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are seeking a Membership Administrator to support member services, maintain membership records, and assist with renewals, communications, and program coordination. The Membership Admin is responsible for ensuring accurate member data, processing new memberships and renewals, and responding to member inquiries. The role requires strong organizational skills, customer service, and database management experience. Responsibilities<ul><li>Maintain and update membership databases</li><li>Process applications, renewals, and cancellations</li><li>Respond to member questions and service requests</li><li>Support membership campaigns and outreach efforts</li><li>Prepare reports on membership activity and trends</li><li>Assist with events, mailings, and member communications</li></ul>
2026-05-01T00:00:00Z

Senior Accountant

Orinda, CA
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Senior Accountant to support core accounting operations for a long-term contract opportunity based in Orinda, California. This role is ideal for a self-directed, detail-oriented individual who can manage complex financial activities with accuracy, maintain strong control over the general ledger, and contribute to a smooth monthly close process. The position requires hands-on expertise with reconciliations, journal entries, accruals, and financial systems, along with advanced Excel capabilities and comfort using AI tools such as ChatGPT to improve efficiency. Responsibilities: • Lead the month-end close cycle by preparing schedules, reviewing balances, and ensuring deadlines are consistently met. • Maintain the integrity of the general ledger through accurate posting activity, account analysis, and timely adjustments. • Prepare and record journal entries, including accruals and other period-end transactions, with appropriate supporting documentation. • Perform detailed account reconciliations and investigate variances to resolve discrepancies quickly and accurately. • Complete bank reconciliations and monitor cash-related activity to confirm alignment across financial records. • Use Sage Intacct and Concur platforms to process, review, and support accounting transactions tied to expense and travel activity. • Partner with internal stakeholders to gather financial data, clarify transaction details, and support reporting needs. • Leverage advanced Excel skills and AI-enabled tools to streamline analysis, improve documentation, and increase process efficiency.
2026-04-27T00:00:00Z

Senior Accountant

Lafayette, CA
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an experienced Senior Accountant to join our team in Lafayette, California. In this role, you will play a key part in ensuring accurate financial reporting and maintaining the integrity of accounting records. Your expertise will contribute to the smooth execution of month-end processes and reconciliation tasks. Responsibilities:• Complete detailed account reconciliations and analyses, promptly resolving discrepancies and ensuring timely entry of all transactions.• Maintain compliance with GAAP and understand key accounting standards such as ASC 606 and ASC 842.• Support month‑end and year‑end close activities, including monthly reconciliation and analysis.• Assist with annual audit preparation by creating schedules, addressing auditor requests, and coordinating with external audit teams.• Identify and support improvements to balance sheet reconciliation processes.• Participate in ad‑hoc projects and perform other assigned duties.
2026-04-21T00:00:00Z

Senior Accountant

Palo Alto, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
The Senior General Ledger Accountant is responsible for managing, analyzing, and reconciling complex financial transactions using Sage accounting software. This role is critical to ensuring accurate and timely financial reporting, maintaining strong internal controls, and supporting month-end and year-end close processes. The Senior GL Accountant also serves as a subject matter expert for Sage within the accounting team and is a key resource for process improvement initiatives. Key Responsibilities: Oversee and execute all general ledger activities, including preparation, review, and posting of journal entries within Sage. Lead month-end and year-end close processes, ensuring timely account reconciliations and the production of accurate financial statements. Analyze complex financial data, identify variances, and provide management with actionable insights. Maintain, document, and strengthen accounting controls, ensuring compliance with GAAP and company policies. Reconcile balance sheet and income statement accounts using Sage, promptly investigating and resolving discrepancies. Prepare schedules, reports, and documentation to support internal and external audits. Mentor and provide guidance to entry level accounting team members. Collaborate with cross-functional teams to resolve accounting issues and drive business initiatives. Identify and recommend automation opportunities or process improvements using Sage functions.
2026-05-08T00:00:00Z

Senior Accountant

San Francisco, CA
onsite
Temporary to Hire
38 - 45 USD / Hourly
We are looking for an experienced Senior Project Accountant to join our team in San Francisco, California. This is a contract to permanent position, offering an exciting opportunity to contribute to financial strategy while supporting project management within a detail oriented services environment. The ideal candidate will thrive in a fast-paced setting, balancing project accounting responsibilities with firm-wide financial planning and analysis. Responsibilities:• Serve as a financial advisor to studio leaders and project managers, providing insights and guidance on budgeting and forecasting.• Collaborate with internal teams to support multidisciplinary project development and maintain open lines of communication.• Oversee project accounting tasks, including budget creation, cost tracking, and financial health assessments.• Review and ensure compliance of financial terms in customer and supplier contracts.• Manage monthly billing cycles, client communications, and subcontractor invoice reconciliations.• Prepare detailed financial reports on project performance and overall firm-level metrics.• Conduct variance analyses to compare budgeted versus actual figures and assist in project closeouts.• Identify opportunities to improve financial processes, optimize fee structures, and enhance operational efficiency.• Mentor and support finance team members to strengthen their skills and abilities.• Partner with IT teams to improve financial systems, such as Deltek Vision or Oracle, for better data accuracy and usability.
2026-05-07T00:00:00Z

Senior Accountant

Mountain View, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
Overview: The Senior General Ledger Accountant is responsible for managing complex accounting functions and ensuring the integrity of financial records in Oracle NetSuite. This role plays a critical part in month-end and year-end close, financial reporting, and maintaining strong internal controls. The Senior GL Accountant collaborates with cross-functional teams and provides guidance to entry level staff to drive accuracy, compliance, and process improvement. Key Responsibilities: Oversee all GL activities, including preparation, review, and posting of journal entries in NetSuite. Lead and execute month-end and year-end close processes, ensuring timely and accurate reconciliations and financial statements. Analyze and interpret complex financial data, providing insights to management and supporting strategic decision-making. Maintain and enhance accounting controls, ensuring compliance with company policies and GAAP. Review and reconcile balance sheet and income statement accounts using NetSuite, investigating discrepancies as needed. Support audits by preparing schedules and documentation within NetSuite and addressing auditor requests. Mentor and guide entry level accountants and contribute to their development. Identify and implement automation and process improvements to increase efficiency and accuracy. Collaborate with finance, operations, and other departments to resolve accounting issues and support business initiatives.
2026-05-08T00:00:00Z

Senior Accountant

San Mateo, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Job Title: Senior Accountant – Full-Time Engagement ProfessionalsLocation: San Mateo County & Palo Alto Markets, CACompany: Robert Half Robert Half is seeking an experienced and driven Senior Accountant to join our Full-Time Engagement Professionals (FTEP) practice supporting clients across San Mateo County and the Palo Alto area. This full-time role offers the stability of permanent employment with the opportunity to work on diverse accounting projects and interim assignments with leading organizations.The ideal candidate will bring strong technical accounting knowledge, experience managing month-end close processes, and the ability to thrive in dynamic client environments. Responsibilities<ul><li>Lead month-end and year-end close processes</li><li>Prepare and review journal entries, reconciliations, and financial statements</li><li>Analyze financial results and identify trends or variances</li><li>Support budgeting, forecasting, and audit activities</li><li>Ensure compliance with GAAP and internal accounting policies</li><li>Assist with process improvements and system implementations</li><li>Mentor junior accounting staff and support cross-functional teams</li><li>Manage special accounting projects and reporting requests</li></ul>
2026-05-09T00:00:00Z

Senior Accountant

Mountain View, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are offering an exciting opportunity in Mountain View, California for a Senior Accountant. This role is within the industry and will involve a hybrid workplace model, providing services to a group of clients. The position will focus on Accounts Payable processing, month-end close, general ledger reconciliations, bank reconciliations, and billing, along with accounting analysis. Responsibilities:• Carry out month-end closing procedures• Conduct general ledger reconciliations• Perform bank reconciliations to ensure financial accuracy• Manage AP and billing operations for clients• Conduct detailed accounting analysis for financial clarity• Provide services to a diverse group of clients• Utilize Excel for various accounting tasks• Maintain and update client records regularly.
2026-05-09T00:00:00Z

Senior Accountant

Palo Alto, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS Well established Real estate investment and development is seeking a strong Sr. Property Accountant to join their expanding team.Responsibilities:-Preparation of monthly reporting packages for the assigned properties -Manage and maintain the general ledger to ensure accurate and timely financial records.-Oversee month-end close processes, including reconciliation and preparation of financial statements.-Cash Balance Reports, Accruals schedule, Management Fee Calculations-Trial Balance and Flux analysis-Monthly investor reporting: cash reporting, hotel operations financial reporting (as required)-Quarterly investor reporting, including preparation of financial reporting templates, debt reporting templates, and Asset Management reporting.-Monthly, quarterly, annual lender reporting, Annual audit-Provide PBC items to auditors and assist in answering any questions-Utilize Yardi software to track, analyze, and report financial data efficiently.-Assist with budget planning
2026-04-15T00:00:00Z

Customer Service Admin

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Customer Service Administrator to support customer service operations through order processing, issue resolution, and administrative coordination. This role combines customer support and administrative duties, including responding to inquiries, maintaining customer records, processing orders, and assisting internal teams. The ideal candidate has strong communication skills and a customer-focused mindset. Responsibilities<ul><li>Respond to customer inquiries by phone and email</li><li>Process orders, service requests, and account updates</li><li>Maintain accurate customer records and documentation</li><li>Coordinate with internal teams to resolve issues</li><li>Track service metrics and prepare reports</li><li>Provide general administrative support to the customer service team</li></ul>
2026-05-01T00:00:00Z

Senior Accountant/Superivsor

San Francisco, CA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Natalie Lue with Robert Half is seeking a Senior Accountant/Accounting Supervisor to supervise financial operations, mentor jr. team members, and deliver exceptional client service. Do you have 5+ years of hands-on accounting experience and a passion for leading staff?Ready to elevate your career in a collaborative, growth-driven environment? Key responsibilities include:✔ Overseeing financials✔ Staff training and leadership✔ Payroll, reconciliation & reporting✔ Strong client communication You’ll need:💻 QuickBooks (Desktop/Online) & Excel proficiency🔎 Meticulous attention to detail🤝 Outstanding interpersonal and organizational skills Bachelor’s degree in accounting or related preferred.
2026-04-30T00:00:00Z

Senior Attorney / Counsel

San Francisco, CA
onsite
Permanent / Full Time
180000 - 210000 USD / Yearly
Mid-sized law firm looking to hire a Senior Associate/ Counsel. Responsibilities:• Conduct thorough investigations and evaluations of potential legal claims.• Draft and review legal documents such as complaints, briefs, and memoranda.• Lead discovery processes, including managing document reviews and conducting depositions.• Prepare for and actively participate in trials, ensuring strategic representation of clients.• Negotiate settlements and collaborate on case resolutions in complex litigation matters.• Supervise eDiscovery efforts and ensure compliance with legal standards.• Coordinate with internal teams and external stakeholders to manage case progress.• Stay informed on legal precedents and industry developments to strengthen case strategies.• Contribute to the firm's mission-driven initiatives through innovative problem-solving.
2026-05-05T00:00:00Z

Senior Attorney/Lawyer

San Francisco, CA
remote
Permanent / Full Time
190000 - 260000 USD / Yearly
We are looking for an experienced Senior Attorney to join our dynamic family law firm in San Francisco, California. This role offers the opportunity to handle complex and high-stakes cases while contributing to the firm's growth and reputation for excellence. If you are an experienced legal expert seeking a collaborative environment that values your expertise and provides a flexible structure, this position may be the ideal fit for you. Responsibilities: • Represent clients in high-stakes family law cases, including court appearances in the Bay Area. • Draft and review legal motions, briefs, and other documentation with precision and attention to detail. • Manage discovery processes, ensuring thorough preparation and compliance with legal protocols. • Provide strategic advice and counsel to clients, addressing their unique needs with compassion and attention to detail. • Collaborate with colleagues to refine legal templates and enhance operational systems for improved efficiency. • Maintain a proactive approach to case management, advancing matters effectively and meeting deadlines. • Participate in firm-wide initiatives aimed at client growth and business development. • Uphold ethical standards and contribute to the firm's reputation for delivering exceptional legal services. • Mentor entry-level attorneys to foster growth and development within the team. • Ensure compliance with all relevant laws and regulations while representing clients.
2026-05-05T00:00:00Z

Bilingual Chinese Admin

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Bilingual Chinese Administrative Assistant to support office functions and facilitate communication with Chinese-speaking clients, vendors, or employees. The Bilingual Chinese Admin will handle administrative tasks such as scheduling, document management, correspondence, and data entry. This role requires fluency in English and Chinese and the ability to maintain professionalism and confidentiality. Responsibilities<ul><li>Support daily office and administrative operations</li><li>Communicate with Chinese-speaking stakeholders</li><li>Translate written and verbal communications when needed</li><li>Maintain calendars, records, and departmental files</li><li>Prepare reports, forms, and internal documents</li><li>Assist with meeting coordination and office logistics</li></ul>
2026-05-01T00:00:00Z

Senior Attorney/Partner

San Francisco, CA
onsite
Permanent / Full Time
150000 - 270000 USD / Yearly
We are looking for an experienced Senior Attorney/Partner to join small law firm in San Francisco, California. This role offers an exciting opportunity for a legal expert with a strong background in family law and civil litigation to advance their career while contributing to the growth and success of our firm. The ideal candidate will have a passion for leadership, client advocacy, and business development. Responsibilities:• Lead and manage cases in family law, probate, and trust and estate practices, ensuring high-quality representation for clients.• Prepare and complete legal documents, conduct client meetings, and represent clients in hearings and depositions.• Oversee the filing and service of legal documents, maintaining strict adherence to deadlines and court requirements.• Conduct legal research and provide strategic advice to clients and the firm.• Mentor and supervise associates, fostering growth and ensuring effective case management.• Build and maintain a book of business by cultivating strong client relationships and networking within the legal community.• Stay updated on developments in family law and related areas to provide cutting-edge legal strategies.• Assist with transactional work, including drafting and reviewing contracts and other documentation.• Contribute to administrative functions and support the overall operations of the firm.
2026-05-05T00:00:00Z

Senior Associate Attorney

South San Francisco, CA
onsite
Permanent / Full Time
135000 - 215000 USD / Yearly
Robert Half is recruiting Sr. Associate Attorney for boutique civil litigation defense law firm in So. San Francisco (hybrid commute). Our premier trial law practice client needs to hire a trial attorney (or at least good trial preparation experience) with 3-10+ years of practice, ideally in insurance defense, to manage busy case load and represent business clients and insureds. A mastery of and passion for trial advocacy, or at least good trial prep experience (drafting motions in limine and preparing for cross-examinations) are required. Effective legal research and writing and deposition experience are also key qualifications. This is a partnership-track opportunity at a well-established defense firm in the SF Bay. This Senior Litigator gets ample exposure to and experience in direct advocacy, arguing dispositive motions in courtroom proceedings, taking and defending depos, managing the full scope of discovery, interviewing and retaining expert witnesses, negotiating settlements, and preparing for and attending trial, arbitration, and mediations. Our client is offering an annual base salary of $150,000-200,000+/yr., depending on experience, discretionary annual bonus, and employment benefits (incl. full coverage medical, dental, and vision insurance plans, HRA stipend, profit sharing contributions to 401k plan, free parking, and other perks). For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Manager of Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-05-05T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

Senior Attorney / In-House Legal Counsel

San Francisco, CA
remote
Permanent / Full Time
150000 - 250000 USD / Yearly
AI legal start up is looking for an experienced Senior Plaintiff Associate/ Legal Counsel to join the team on a REMOTE basis. Responsibilities:• Assess the viability of mass tort and class action cases while enhancing the functionality of the case assessment system.• Build and maintain strategic partnerships with plaintiff firms to generate new revenue opportunities.• Convert market insights into actionable product requirements for litigation-focused tools.• Conduct in-depth research on liability theories, damages calculations, and procedural strategies.• Allocate time across business development for case sourcing, case intelligence engine development, and auditing case assessments, with a gradual emphasis on business development and product innovation.• Collaborate with product and engineering teams to refine legal tech solutions.• Provide expert guidance on complex legal issues to internal teams.• Contribute to achieving organizational goals through impactful litigation strategies.• Stay informed about trends in legal technology and mass tort litigation to enhance organizational capabilities.
2026-05-05T00:00:00Z

Senior Fund Accountant

Menlo Park, CA
onsite
Permanent / Full Time
120000 - 145000 USD / Yearly
Jennifer Fukumae with Robert Half Financial Services Division is partnering with a venture capital firm investing at the early-stage and seed level, currently deploying Fund VI, is seeking a Senior Fund Accountant to join its growing finance function. This is a highly visible role within a lean team, offering hands-on exposure to both fund and management company accounting while partnering closely with investment professionals. Key Responsibilities<ul><li>Prepare and review monthly, quarterly, and annual financial statements across venture funds and related entities </li><li>Record journal entries, including allocations and proper expense classification across multiple entities </li><li>Track and calculate management fees, capital activity, and investor distributions </li><li>Perform reconciliations for cash, investments, and partner capital accounts to ensure accuracy and completeness </li><li>Maintain well-organized, audit-ready support for investment activity and fund reporting </li><li>Execute capital calls and distributions for limited partners with a high degree of accuracy and timeliness </li><li>Maintain and update investor records, including commitments, capital balances, and contact information </li><li>Partner with external auditors during annual audits and assist with information requests and deliverables </li><li>Handle sensitive financial and investor data with strict confidentiality </li><li>Work closely with investment professionals to ensure transactions are recorded accurately and in a timely manner </li><li>Support budgeting and cash flow forecasting across both funds and the management company </li><li>Identify opportunities to enhance internal processes, strengthen controls, and improve reporting workflows</li></ul>
2026-04-30T00:00:00Z

Senior Fund Accountant

San Mateo, CA
onsite
Permanent / Full Time
115000 - 140000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions. Valuation & Finance Associate | Prosperous Venture Capital Firm | Menlo Park | Hybrid Join a global venture capital firm partnering with innovative founders from early stage through IPO. This is a hands-on leadership role within a high-performing, collaborative finance team. Comp includes a strong base and bonus, phantom carry participation, generous 401(k) match, unlimited PTO and 100% employer-paid medical, dental, and vision for you and your dependents. Responsibilities<ul><li>Lead quarterly ASC 820 valuations of portfolio companies</li><li>Present valuation insights to auditors, committees, and partners</li><li>Support quarterly close and annual audits</li><li>Review capital call and distribution allocations</li><li>Oversee cash management and capital planning</li><li>Mentor fund accountants and support LP communications</li><li>Drive process improvements and special projects</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-05-07T00:00:00Z

Senior Fund Accountant

San Francisco, CA
onsite
Permanent / Full Time
120000 - 145000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions. Senior Fund Accountant | Venture Capital Firm | Menlo Park A global venture firm investing in cutting-edge enterprise tech, known for a strong presence in the ecosystem and a forward-looking strategy. You’ll join a lean, high-impact team where finance is at the center of both fund and management company operations. This is a great role for someone who wants real ownership and fast growth. You’ll work closely with leadership, gain full exposure to the fund lifecycle, and play a key role in investor activity and day-to-day operations.Competitive comp, bonus, 401(k) match, strong benefits, PTO, and the chance to join at an exciting growth stage. Responsibilities<ul><li>Prepare financial statements across funds and management entities </li><li>Handle journal entries, allocations, and expenses </li><li>Manage capital calls, distributions, and management fees </li><li>Reconcile cash, investments, and capital accounts </li><li>Maintain investor records and supporting documentation </li><li>Support audits and coordinate with external partners </li><li>Partner with investment teams on transaction activity </li><li>Assist with budgeting and cash flow forecasting </li><li>Track portfolio valuations and capital activity </li><li>Ensure data accuracy across systems and reporting </li><li>Support investor communications </li><li>Help improve processes and controls </li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-05-01T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.•Key Responsibilities<ul><li>Process, review, and file high volumes of confidential documents with accuracy and timeliness</li><li>Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements</li><li>Perform data entry, document indexing, and records management with strict attention to detail</li><li>Handle sensitive information discreetly, ensuring confidentiality and data security at all times</li><li>Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval</li><li>Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures</li><li>Identify discrepancies or missing information and follow up to resolve issues promptly</li><li>Assist with audits, compliance reviews, or records requests as needed</li><li>Adhere to retention schedules and destruction protocols for sensitive materials</li><li>Provide general back‑office administrative support to ensure smooth daily operations</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
26 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to provide day-to-day support for the office. This position will partner closely with leadership and cross-functional teams, including finance and legal, to keep administrative processes running smoothly. The ideal candidate brings strong office coordination experience, excellent attention to detail, and strong Spanish language communication skills. Responsibilities: • Coordinate daily administrative activities for the office, ensuring schedules, documents, and general operations remain organized and efficient. • Support the manager and internal team members with correspondence, calendar updates, meeting logistics, and routine office requests. • Prepare, review, and track invoices while working with finance contacts to help maintain accurate records and timely processing. • Assist with document handling and administrative tasks related to legal and business support functions. • Manage confidential information with discretion and maintain organized files, reports, and office documentation. • Serve as a point of contact for Spanish-speaking communication needs, including verbal support and written translation when required. • Use Microsoft Office tools to create reports, update spreadsheets, draft communications, and maintain administrative records. • Help address operational issues and follow up on outstanding administrative items to support a well-run office environment.
2026-05-09T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-01T00:00:00Z