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8 results for Medical Scheduler in San Francisco, CA

Medical Scheduler

Palo Alto, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Admin Specialist (PAS)/Medical Scheduler to support front-office operations for an outpatient clinic in Palo Alto, California. This short-term Contract position focuses on delivering a welcoming patient experience while coordinating registration, scheduling, and essential administrative support. The ideal candidate is organized, responsive, and comfortable managing a high-volume environment with professionalism and accuracy. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume healthcare environment while providing excellent patient service. Key Responsibilities<ul><li>Review Epic scheduling reports and work queues to identify patients requiring pre-anesthesia appointments </li><li>Contact patients via phone to schedule appointments in a timely, professional manner </li><li>Determine appropriate appointment types (in-person vs. virtual) based on established guidelines </li><li>Accurately document all scheduling activities within Epic </li><li>Request and track medical records, ensuring proper documentation in the system </li><li>Collaborate with schedulers, patient care coordinators, and clinical teams to optimize workflows </li><li>Maintain high standards of customer service and patient communication </li><li>Follow clinic workflows, standard operating procedures, and escalation protocols </li></ul>
2026-05-21T00:00:00Z

Medical Customer Service Rep

San Francisco, CA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a Medical Customer Service Rep to support home-based care coordination for patients managing chronic conditions. This Contract position is based in San Francisco, California, and focuses on delivering responsive service through phone, ticketing, and scheduling support in a fast-moving healthcare environment. The person in this role will help organize patient visit logistics, maintain accurate documentation, and work closely with pharmacies, nurses, and internal teams to keep operations running smoothly. Responsibilities:• Coordinate in-home nursing visit schedules using internal systems and external tools to ensure timely patient care.• Respond to a steady volume of inbound calls from patients, pharmacy partners, and nursing staff with professionalism and urgency.• Monitor and resolve service requests in Zendesk while keeping records accurate, complete, and up to date.• Confirm upcoming appointments and adjust visit details as needed to support daily care delivery.• Gather, review, and upload required documentation to maintain compliance and support continuity of service.• Manage competing priorities efficiently in a high-volume setting while meeting established turnaround expectations.• Partner with cross-functional teams to share observations, address workflow challenges, and improve service quality.• Build productive working relationships with specialty pharmacies and nursing partners to support coordinated care.• Identify opportunities to streamline administrative processes and contribute ideas that enhance operational performance.
2026-05-21T00:00:00Z

Medical Eligibility and Payment Posting Specialist

Pleasanton, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are looking for a Medical Eligibility and Payment Posting Specialist to support healthcare revenue cycle operations in Pleasanton, California. This Long-term Contract position focuses on verifying coverage, reviewing coding-related information, posting payments accurately, and helping ensure patient accounts are updated correctly. The ideal candidate brings strong knowledge of outpatient coding standards, insurance and Medicaid eligibility processes, and patient billing support within a medical environment. Responsibilities:• Verify insurance, Medicaid, and patient coverage details to confirm benefits and eligibility before services are processed.• Post payments to patient accounts with accuracy, reconcile transactions, and investigate discrepancies that affect account balances.• Review medical coding information using ICD-10 and CPT guidelines to support clean claim and billing workflows.• Prepare and distribute patient statements while helping resolve account questions related to charges, payments, and coverage.• Maintain complete and accurate documentation within billing and coding records to support compliance and audit readiness.• Coordinate with internal teams to address claim issues, eligibility questions, and payment posting exceptions in a timely manner.• Assist with updates to workflows or systems when needed as part of ongoing operational support responsibilities. If you are interested in this role, please apply today and call us at (510) 470-7450
2026-05-21T00:00:00Z

Healthcare Data Management Specialist

Palo Alto, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Our client, a leading healthcare organization in Palo Alto, is hiring a Healthcare Data Management Specialist to support their blood center operations. This is a detail-heavy, data entry-focused healthcare role working with confidential medical records and imaging systems. Healthcare Data Management & Imaging Specialist<ul><li>Accurately enter, update, and maintain donor and medical data within electronic databases and record systems </li><li>Review and correct discrepancies in medical history records and blood product documentation </li><li>Scan and image confidential medical records and donor charts into electronic imaging systems </li><li>Maintain organized filing systems and prepare records for off-site storage </li><li>Run reports, perform data audits, and ensure accuracy of donor information and documentation </li><li>Support DonorID (DID) system setup, maintenance, and data transfers between systems </li><li>Perform clerical duties including filing, record maintenance, answering phones, and document processing </li><li>Maintain confidentiality and compliance with HIPAA, safety regulations, and medical documentation standards </li><li>Work closely with clinical and laboratory staff to resolve documentation and data issues </li><li>Flexible schedule required, including evenings and weekends based on operational needs </li><li>Shift: Tuesday–Friday, 11:00AM–9:30PM (but need to be flexible based on the above)</li></ul>
2026-05-20T00:00:00Z

Patient Admin Specialist (PAS)

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-desk and patient registration activities in an outpatient clinic in Palo Alto, California. This Long-term Contract position focuses on creating a smooth patient experience by coordinating appointments, assisting with surgery scheduling, handling routine administrative work, and responding to non-clinical inquiries with professionalism and care. The role also helps keep daily clinic operations organized through accurate documentation, communication with providers, and timely management of records, messages, and office correspondence. Responsibilities: • Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions related to appointments, schedules, and payments. • Coordinate new patient intake and assist with scheduling needs, including surgical appointments and time-sensitive requests from care teams. • Work closely with providers and clinic staff to align appointment availability with patient needs and urgent scheduling priorities. • Support patient and physician communication by using approved reference materials, office tools, and established workflows. • Maintain clinic administrative systems by updating databases, processing internal documents, and keeping information accurate and organized. • Respond to non-clinical messages received through CRM platforms and patient communication channels, escalating issues when follow-up is needed. • Manage incoming and outgoing office materials such as faxes, mail, and clinic documentation while ensuring proper filing and distribution. • Deliver attentive service that supports departmental expectations for quality, responsiveness, and patient satisfaction.
2026-05-20T00:00:00Z

Patient Admin Specialist (PAS)

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in California. This Long-term Contract position focuses on patient registration, appointment coordination, surgery scheduling support, and day-to-day administrative service for a busy clinical environment. The ideal candidate brings strong customer service skills, comfort with medical office systems, and the ability to stay organized while responding to changing patient and provider needs. Responsibilities: • Welcome patients at the front desk, guide them through check-in and check-out, and address routine questions related to appointments, schedules, and payments. • Coordinate new patient intake and assist with surgery scheduling and other appointment-related activities to keep clinic operations running smoothly. • Work closely with providers and clinic staff to align scheduling priorities and help address urgent administrative patient needs in a timely manner. • Support non-clinical patient and provider communication by responding to messages in CRM and related systems, escalating issues when further follow-up is needed. • Maintain accurate records by updating databases, processing internal documents, and managing clinic information used for daily operations. • Handle incoming and outgoing administrative materials, including faxes, mail, and filing, while ensuring documentation is organized and accessible. • Use reference materials and office tools to assist with patient administrative support and reinforce service quality standards across the clinic. • Contribute to a positive patient experience by delivering attentive service, managing multiple tasks efficiently, and supporting overall front-office workflow.
2026-05-19T00:00:00Z

Patient Admin Specialist (PAS)

Redwood City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-desk and patient registration activities in an outpatient clinic in California. This long-term contract position is ideal for someone who combines strong customer service skills with the ability to manage scheduling, documentation, and patient communications in a fast-paced healthcare setting. The role focuses on creating a smooth experience for patients while helping the clinic stay organized, responsive, and efficient during daily operations. Responsibilities: • Welcome patients upon arrival, guide them through check-in and check-out steps, and address routine questions related to appointments, billing, and visit logistics. • Coordinate new patient intake and assist with arranging procedures and surgery appointments based on provider availability and clinic priorities. • Work closely with physicians and clinic staff to align scheduling needs and help address time-sensitive patient concerns promptly. • Support patient and provider interactions by using approved reference materials, office tools, and established administrative procedures. • Maintain accurate clinic records by updating databases, processing internal documentation, and organizing front-office information. • Respond to non-clinical inquiries received through phone, messaging, or CRM systems, and escalate issues when they require additional review. • Handle incoming and outgoing administrative materials, including faxes, mail, and clinic documentation, while ensuring proper distribution and filing. • Contribute to high service standards by managing multiple front-office tasks efficiently and maintaining a thorough, patient-focused approach throughout the day.
2026-05-21T00:00:00Z

Hybrid Medical Affairs Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
We are partnering with an innovative healthcare technology organization to identify a highly organized Medical Affairs Project Coordinator for a contract opportunity supporting a fast-paced medical affairs operations team. This role is ideal for someone who thrives in a collaborative environment, enjoys coordinating complex projects, and can confidently manage operational details that keep strategic initiatives moving forward. This position will work closely with senior leadership, serving as a key operational partner to support cross-functional programs, streamline department processes, and ensure projects stay on track. The ideal candidate brings strong administrative and project coordination skills, along with experience supporting teams in healthcare, biotech, life sciences, or similarly regulated industries. Key Responsibilities<ul><li>Partner directly with senior leadership to provide day-to-day operational and project support for the medical affairs function</li><li>Coordinate timelines, deliverables, and progress tracking across multiple ongoing projects and strategic initiatives</li><li>Prepare, organize, and maintain reports, presentations, project materials, and key documentation</li><li>Manage department document repositories, ensuring accurate version control, organization, and accessibility</li><li>Support implementation and day-to-day use of project tracking systems, digital tools, and workflow processes</li><li>Facilitate communication between internal teams and cross-functional stakeholders to support project alignment</li><li>Coordinate team meetings, including scheduling, agenda preparation, documentation, and follow-up on action items</li><li>Process financial and administrative tasks such as purchase requisitions, purchase orders, invoicing, and vendor coordination</li><li>Assist with vendor communications and help track deliverables to ensure project timelines are met</li><li>Support resource planning, budget tracking, and administrative oversight for team initiatives</li><li>Identify opportunities to improve processes and enhance operational efficiency across the department</li></ul>
2026-05-22T00:00:00Z