<p>Role Details</p><p>Responsibilities:</p><p>1. Administrative Work</p><p>· Work hours: Monday-Friday</p><p>· Attend monthly board meetings after hours (hybrid format).</p><p>2. Key Office Tasks</p><p>· Address maintenance issues.</p><p>· Manage owner relationships and receivables.</p><p>3. Weekly Duties</p><p>· Ensure the association remains within budget.</p><p>· Prepare for board meetings, including creating packets.</p><p>· Follow public meeting rules and documentation standards.</p><p>· Enforce community standards and rules compliance.</p><p> </p><p>Profile Requirements:</p><p>· Desired candidates should come from an administrative environment and have experience in corporate structures, policy, and procedures.</p><p>· Candidates should ideally have executive-level skills capable of maintaining momentum in operations.</p><p>· Avoid hiring individuals from management companies with structures incompatible with the organization’s needs.</p><p> </p><p>Organizational Details</p><p>· The Homeowner’s Association is a 52-year-old organization overseeing 25 acres of large courtyards. Members own individual homes.</p><p>· Current staff: 8 day workers.</p><p>· Systems in use: HOA Assist (bookkeeping), Vanica, and payroll managed through ADP.</p><p> </p><p>Major Projects in Progress</p><p>· Three significant construction projects currently underway.</p><p> </p><p>Hiring Process</p><p>· Interviews will include: GM and Board Member</p><p> </p><p>The Association, a large-scale homeowners association with 438 homes, a clubhouse and pool located on approximately 25+/- acres located in Alameda, California, is seeking a highly motivated and experienced Assistant Manager. The Assistant Manager will work closely with the General Manager to manage budgets, oversee accounts receivable, enforce covenants, manage projects, and handle additional tasks as assigned.</p><p>Key Responsibilities</p><p> </p><p>Owner Relations:</p><p>Serve as a primary point of contact for homeowners, addressing concerns, answering questions, and facilitating positive interactions.</p><p>Assist in organizing and attending community meetings, including Board meetings and special Maintain open communication with homeowners to ensure transparency and foster a sense of community.</p><p>Communicate effectively while engaging in working relationships.</p><p>Be accountable to help with resident and homeowner requests in a timely and professional manner.</p><p> </p><p>Budget Management:</p><p>Assist in the development and management of the annual budget in collaboration with the General Manager.</p><p>Monitor and control expenses to ensure adherence to the approved budget.</p><p> </p><p>Accounts Receivable:</p><p>Assist with the oversight of the collection of assessments and other dues from homeowners.</p><p>Manage the accounts receivable process, including tracking payments and following up on delinquent accounts.</p><p>Work with legal counsel on lien filings and other collection actions as necessary.</p><p><br></p>
<p>We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations to ensure efficiency and compliance with company standards.</p><p>• Manage and coordinate food and beverage operations to maintain high-quality service.</p><p>• Lead and supervise the team, fostering a positive and productive work environment.</p><p>• Collaborate with union representatives and navigate union-specific requirements effectively.</p><p>• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.</p><p>• Handle administrative tasks, including hotel reservations and operational planning.</p><p>• Ensure all associates comply with parking registration requirements and related logistics.</p><p>• Monitor and maintain office supplies, equipment, and facilities.</p><p>• Assist in resolving operational challenges and improving processes to enhance overall productivity.</p><p>• Communicate with management and staff to ensure alignment with organizational goals.</p>
<p>We're seeking an experienced Office Manager to oversee daily office operations and support administrative functions across teams. This role is ideal for a proactive professional who thrives in a fast-paced environment and can balance operations, coordination, and team support.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations and ensure a smooth, efficient workplace</li><li>Manage office supplies, vendor relationships, and facilities coordination</li><li>Support leadership with calendar management, reporting, and special projects</li><li>Coordinate onboarding, internal communications, and office policies</li><li>Handle budgeting support, expense tracking, and basic bookkeeping tasks</li><li>Serve as the main point of contact for internal staff and external vendors</li></ul><p><br></p>
<p>Robert Half is partnering with growing construction and project-based organizations across the Peninsula that are seeking experienced, proactive, and detail-oriented Office Managers to oversee daily office operations, support field and leadership teams, and help keep projects running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced construction environment, enjoys managing multiple priorities, and takes pride in creating an organized, team-oriented office culture.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support office operations, leadership teams, and daily administrative functions</li><li>Coordinate meetings, trainings, team events, and office logistics</li><li>Assist with scheduling, travel arrangements, and calendar management</li><li>Handle vendor communication, invoice processing, and expense tracking</li><li>Support onboarding logistics for new hires and interns</li><li>Maintain office supplies, kitchen inventory, and general workspace organization</li><li>Prepare reports, presentations, meeting materials, and leadership documents</li><li>Assist with project coordination, process improvements, and workflow tracking</li><li>Provide reception and customer service support as needed</li><li>Manage confidential and sensitive information with professionalism</li></ul>
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting.<br><br>Responsibilities:<br>• Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization.<br>• Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed.<br>• Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift.<br>• Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments.<br>• Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience.<br>• Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities.<br>• Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements.<br>• Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination.<br>• Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
<p>We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in California.. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance.</p><p>• Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications.</p><p>• Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials.</p><p>• Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records.</p><p>• Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information.</p><p>• Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications.</p><p>• Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs.</p><p>• Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities.</p><p>• Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations.</p><p><br></p><p>If you are interested in this position, please apply today!</p>
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements.<br>• Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines.<br>• Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care.<br>• Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents.<br>• Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner.<br>• File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible.<br>• Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records.<br>• Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed.<br>• Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
<p>A respected, growth oriented law firm is seeking an experienced Legal Secretary to support attorneys in a sophisticated commercial litigation practice. This role is ideal for a polished professional who thrives in a fast paced, partner facing environment and can confidently manage a heavy litigation desk. This firm is known for its collaborative culture, strong employee tenure, inclusive environment, and commitment to professional growth. With continued expansion and a family friendly atmosphere, this is an excellent opportunity for someone seeking long term career stability and advancement as Legal Secretary.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide high level administrative support to attorneys within a busy commercial litigation practice</li><li>Prepare, revise, proofread, and format legal documents, including pleadings, motions, discovery requests and responses, correspondence, and other case related materials</li><li>Handle state and federal e-filing, including trial and appellate court filings</li><li>Assist with new client intake and ongoing file maintenance</li><li>Manage attorney calendars, deadlines, and related litigation support activities</li><li>Coordinate billing, expense reports, and travel arrangements</li></ul>
<p>A reputable San Francisco–based personal injury law firm is seeking an experienced Litigation Secretary to support its busy civil litigation practice. This is a contract-to-hire opportunity for a proactive, detail-oriented legal secretary who is comfortable supporting attorneys in a fast-paced, deadline-driven environment. The Litigation Secretary will provide high-level administrative and litigation support to attorneys handling plaintiff-side personal injury matters. While personal injury experience is preferred, candidates with experience supporting any civil litigation practice area are encouraged to apply.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, revise, and format pleadings, motions, correspondence, and legal documents</li><li>E-file documents in California state and federal courts</li><li>Maintain attorney calendars, track deadlines, and manage court appearances</li><li>Open, maintain, and organize physical and electronic case files</li><li>Assist with discovery preparation and document management</li><li>Coordinate depositions, mediations, hearings, and meetings</li><li>Handle client communications, phone calls, and general administrative support</li><li>Support attorneys with trial preparation as needed</li></ul>
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment.<br><br>Responsibilities:<br>• Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission.<br>• Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances.<br>• Conduct conflict checks to ensure compliance and avoid scheduling conflicts.<br>• Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs).<br>• Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support.<br>• Maintain accurate records of legal proceedings and filings.<br>• Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics.<br>• Communicate effectively with court personnel and other legal professionals to resolve filing issues.<br>• Assist with dictation tasks and transcription as needed.
We are looking for an experienced Legal Secretary to support litigation attorneys in Walnut Creek, California. This position plays a key role in keeping legal matters organized, deadlines on track, and court-related documents prepared accurately for filing and trial activity. The ideal candidate brings strong knowledge of California civil litigation procedures, exercises sound judgment in a fast-paced environment, and communicates effectively with attorneys, clients, and outside parties.<br><br>Responsibilities:<br>• Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time.<br>• Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism.<br>• Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared.<br>• Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content.<br>• Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity.<br>• Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements.<br>• Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants.<br>• Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed.<br>• Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects.
We are looking for an experienced Legal Secretary to support a busy litigation practice. This role is ideal for a highly organized individual who can manage attorney support tasks, court-related filings, and document preparation in a fast-paced law firm environment. The position offers the opportunity to work closely with attorneys and clients while contributing to the smooth handling of active legal matters.<br><br>Responsibilities:<br>• Support litigation attorneys with day-to-day administrative and case-related tasks, ensuring matters move forward efficiently.<br>• Prepare, revise, and proofread legal correspondence, memoranda, pleadings, and other case documents with a high level of accuracy.<br>• Manage court submissions, including electronic filings, while following applicable filing procedures and deadlines.<br>• Organize meetings, depositions, and client communications by coordinating schedules, materials, and logistics.<br>• Maintain attorney calendars and track important dates, deadlines, and court appearances.<br>• Partner with internal teams to assist with the intake and closing of legal matters, including records and conflict-related coordination.<br>• Enter, review, and update attorney time records as needed to support accurate billing and reporting.<br>• Provide additional administrative assistance as business needs require within the litigation team.
<p>We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.</p><p>• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.</p><p>• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.</p><p>• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.</p><p>• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.</p><p>• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.</p><p>• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.</p><p>• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.</p>
<p>We are looking for a Legal Secretary to support a busy litigation practice. This is a Long-term, Contract-to-Hire opportunity offering regular hours in an on-site setting. The position is well suited to someone who is highly organized, comfortable managing competing deadlines, and confident preparing court-related documents in a fast-paced legal environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, revise, and format legal documents, pleadings, and correspondence to meet court and attorney specifications.</li><li>Handle state and federal court e-filings accurately and within required deadlines.</li><li>Maintain attorney calendars by tracking hearings, filing dates, depositions, and other case-related deadlines.</li><li>Draft initial versions of pleadings and related documents using prior case materials and established templates for attorney review.</li><li>Coordinate with court reporters and other legal service providers to support upcoming case activity.</li><li>Monitor active matters proactively, anticipate upcoming deliverables, and help keep litigation workflow on schedule.</li><li>Provide dependable administrative support to attorneys while managing multiple priorities throughout the workday.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.</p><p>• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.</p><p>• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.</p><p>• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.</p><p>• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.</p><p>• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.</p><p>• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.</p><p>• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.</p><p>• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.</p>
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start.<br><br>Responsibilities:<br>• Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines.<br>• Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones.<br>• Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed.<br>• Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible.<br>• Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice.<br>• Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters.<br>• Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
<p>A construction litigation law firm in Oakland is seeking a Legal Secretary to join the team on a contract-to-hire basis. This is an onsite position offering the opportunity to support a busy litigation practice, with openness to training candidates who have a solid civil litigation foundation and are looking to further develop their legal secretarial skill set.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide administrative and legal support to attorneys handling construction litigation matters</li><li>Prepare, format, and proofread legal documents, including pleadings, motions, and correspondence</li><li>Assist with e-filing in both state and federal courts</li><li>Create and format Tables of Contents (TOCs) and Tables of Authorities (TOAs)</li><li>Manage attorney calendars, including tracking deadlines, court dates, and filings</li><li>Maintain and organize case files (electronic and physical)</li><li>Coordinate with clients, opposing counsel, and court personnel as needed</li><li>Support day-to-day office and administrative functions in a fast-paced environment</li></ul><p><br></p>
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>Our client is seeking a Legal Receptionist (Bilingual Spanish) to join their team in San Jose in a full-time, fully on-site role. This<strong> </strong>Legal Receptionist will serve as the face of the office, supporting client interactions, front desk operations, and translation needs in a fast-paced legal environment. This is a great opportunity for someone eager to start their legal career while making a direct impact supporting a diverse client base.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet and assist clients in person, via phone, and email in both English and Spanish</li><li>Translate conversations, documents, and client communications as needed</li><li>Manage incoming calls, screen inquiries, and route messages appropriately</li><li>Schedule appointments and maintain attorney calendars</li><li>Handle intake forms and assist with new client onboarding</li><li>Maintain front desk organization and office supplies</li><li>Perform light administrative tasks including data entry, filing, and scanning</li></ul><p><br></p>
<p>Our client is seeking a dependable and detail-oriented <strong>Purchasing Administrative Assistant</strong> to provide coverage during a long leave. This temporary role will support the purchasing team with vendor communication, purchase order processing, order tracking, and other administrative purchasing tasks. The ideal candidate is organized, comfortable communicating by email, and able to adapt to both slower periods and high-volume activity in a fast-paced office environment.</p><p><br></p><p>For consideration, please contact Tawnia Kirshen at 925-274-5416 or email me to my email addres listed on LinkedIn. Thank you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the purchasing team with vendor communication</li><li>Create, process, and maintain purchase orders</li><li>Follow up on vendor quotes and pricing requests</li><li>Track orders and provide updates on shipment or delivery status</li><li>Maintain accurate purchasing records and documentation</li><li>Assist with general administrative tasks related to purchasing operations</li><li>Communicate professionally with vendors and internal team members, primarily via email</li></ul><p><br></p>