18 results for Data Entry Specialist in San Francisco, CA

Data Entry Clerk We are looking for a skilled Data Entry Clerk to join our team on a contract basis in West Menlo Park, California. This role requires a detail-oriented individual with strong organizational skills and the ability to manage large volumes of information efficiently. The ideal candidate will thrive in a fast-paced environment, ensuring data accuracy and contributing to the team's success. Responsibilities: • Enter and update data accurately into company systems using proficient 10-key typing skills. • Verify and validate data to maintain the integrity and accuracy of records. • Generate reports and perform calculations using Microsoft Excel, including advanced functions such as formulas and pivot tables. • Collaborate with team members to organize files and improve documentation processes. • Respond to administrative and customer service requests promptly and professionally. • Ensure compliance with confidentiality standards and adhere to data security protocols. • Identify inefficiencies in workflows and propose enhancements to improve processes. • Support team initiatives, including mentoring and skill-building activities to address gaps. • Maintain a high level of attention to detail while meeting deadlines and managing multiple tasks.

Client Accounts Specialist We are looking for a dedicated Client Accounts Specialist to join our team in San Francisco, California. In this role, you will interact with clients to provide exceptional service and support, ensuring their needs are met efficiently and professionally. You will play a key role in managing client accounts and addressing inquiries related to financial and accounting systems. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:Invoice Preparation & Posting: Edits and posts client invoices per attorney revisions and client guidelines; handles adjustments, rate changes, formatting, and billing discrepancies; manages electronic billing and pre-bill reviews.Cash Receipts: Collaborates with AR team to apply daily payments (checks, wires, ACH, credit cards); balances entries, scans checks with documentation, and updates deposit logs.Bank Deposits: Sorts and scans checks for bank accounts using remote deposit; prepares and delivers deposits for items not accepted electronically.Trust Accounts: Processes trust deposits, disbursements, and transfers with appropriate authorization; opens new trust accounts and manages client overpayments.File Management: Maintains organized electronic records for billing, cash receipts, trust activities, write-offs, and refunds; tracks client matter status in ARCS and updates detailed payment spreadsheets.Reporting: Prepares and distributes trust reports, tracks retainer activity, and fulfills audit and report requests; flags potential risk issues for Accounting Manager.Expense Entry: Inputs third-party expenses and disbursements; reviews and posts cost recovery data; maintains monthly disbursement records.Account Management: Oversees unapplied cash and ensures accurate invoice applications or trust returns; supports billing revisions and resolves stale account issues.Collections: Assists with collection efforts and related tasks when needed.Teamwork & Communication: Meets deadlines, upholds service standards, communicates professionally with clients and staff, and supports special projects.

Accounting Specialist We are offering an exciting opportunity for an Accounting Specialist in Scotts Valley, California. This role is crucial in our team, handling a range of tasks from processing invoices to maintaining accurate credit records for our customers. You'll be a vital part of our team, ensuring our financial operations run smoothly and efficiently. Responsibilities: • Efficient and accurate processing of customer invoices.• Maintaining precise records of Accounts Receivable (AR) and Accounts Payable (AP).• Handling account reconciliation tasks with a keen eye for detail.• Effectively using Microsoft Excel and QuickBooks for various accounting tasks.• Conducting data entry tasks as required, ensuring accuracy at all times.• Executing billing procedures, ensuring all transactions are recorded correctly.• Utilizing ADP - Payroll to manage payroll processes.• Ensuring all financial data is up-to-date and accurate, contributing to the overall efficiency of the financial operations. Posted by Recruiting Director Scott Moore

Call Center Specialist We are looking for a detail-oriented Call Center Specialist to join our team on a contract basis in Oakland, California. In this role, you will handle a variety of administrative and clerical duties, ensuring smooth day-to-day operations. This position requires strong organizational skills and the ability to perform repetitive tasks with accuracy and efficiency. Responsibilities: • Serve as the first point of contact by managing front desk reception duties, including mail retrieval and delivery. • Perform extensive data entry tasks with precision and attention to detail. • Fulfill copy and print requests to support daily office needs. • Assist with meeting logistics, including ordering food and ensuring the office is cleaned and organized afterward. • Provide general clerical support, such as filing, organizing, and maintaining office records. • Coordinate office recovery efforts to ensure a tidy and functional workspace. • Process and manage administrative requests to support team operations.

Accounts Receivable Specialist Job Posting: Accounts Receivable ClerkEmployment Type: ContractPay Rate: $25 - $30 hourly About the Role:Join our growing accounting team as an Accounts Receivable Clerk at for our clients at Robert Half! We are seeking an organized and detail-oriented individual to manage and maintain the company's receivables process. In this role, you will play a key role in ensuring accurate financial records, handling collections, and maintaining excellent relationships with our clients. If you are ready to bring your skills to a supportive and collaborative work environment, we want to hear from you! Key Responsibilities:<ul><li>Process and manage accounts receivable transactions, including posting customer payments and reconciling accounts.</li><li>Generate and distribute customer invoices and statement reminders.</li><li>Monitor outstanding balances to identify and address overdue payments.</li><li>Communicate with customers to resolve billing discrepancies and answer payment-related questions.</li><li>Support in preparing monthly accounts receivable reports for management.</li><li>Work with the sales and accounting teams to handle account-related inquiries efficiently.</li><li>Assist with month-end and year-end closing processes.</li><li>Maintain accurate and up-to-date client account records in accounting software systems.</li></ul>

Medical Intake Specialist Robert Half is seeking a detail-oriented and compassionate Medical Intake Specialist to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you! <ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul>

Accounts Payable Specialist We are seeking a detail-oriented and organized Accounts Payable Specialist to join our medical device client's accounting team. The Accounts Payable Specialist will be responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate payments to our vendors, and maintaining strong relationships with suppliers. The ideal candidate will have a solid understanding of accounting principles, excellent communication skills, and proficiency in relevant software. Apply today! Responsibilities:<ul><li>Process invoices for payment, verifying accuracy, approvals, and supporting documentation.</li><li>Match invoices to purchase orders and receiving documents to ensure proper authorization.</li><li>Enter invoice data into the accounting system accurately and efficiently.</li><li>Prepare and process payments, including checks, ACH transfers, and other electronic payments.</li><li>Reconcile vendor statements and resolve any discrepancies or issues.</li><li>Communicate with vendors regarding payment status, invoice discrepancies, and other inquiries.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Assist with month-end closing activities, including preparing accruals and reconciliations.</li><li>Ensure compliance with company policies and procedures related to accounts payable.</li><li>Identify opportunities to improve accounts payable processes and efficiency.</li><li>Prepare and analyze accounts payable reports.</li><li>Assist with audits as needed.</li></ul>

Accounts Payable Specialist Job Posting: Accounts Payable Clerk Employment Type: ContractPay Rate: $24 - $ 30 hourly About the Role:Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities:<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>

Accounting Specialist Job Title: Residential Lease Property BookkeeperLocation: Onsite – Redwood City, CASchedule: Full-time, Monday to Friday, 8-hour day shiftJob SummaryWe are seeking a detail-oriented and proactive Residential Lease Property Bookkeeper to manage day-to-day financial operations for our residential rental properties. This position is responsible for Accounts Payable (AP), Accounts Receivable (AR), payroll support, and lease-specific financial management. The ideal candidate has a strong background in bookkeeping and experience working with QuickBooks and property management accounting.General Bookkeeping & Lease Property Accounting<ul><li>Maintain accurate financial records for multiple residential properties.</li><li>Track rent payments, security deposits, and property-related income/expenses.</li><li>Assist with budgeting and forecasting for property portfolios.</li><li>Prepare monthly, quarterly, and annual financial reports, including Profit & Loss statements and cash flow reports.</li><li>Support tax preparation by organizing property-specific financial documentation.</li><li>Reconcile bank accounts, security deposit ledgers, and tenant ledgers.</li></ul>Accounts Payable (AP), Accounts Receivable (AR), and Payroll Support<ul><li>Enter and manage data for AP, AR, and payroll processes.</li><li>Verify and reconcile invoices; allocate expenses to appropriate accounts and cost centers.</li><li>Monitor payment schedules, process checks, and resolve discrepancies in purchase orders, invoices, and contracts.</li><li>Ensure accurate payroll processing by reviewing approved timesheets and calculating hours worked.</li><li>Maintain confidentiality and protect sensitive financial information.</li></ul>Accounts Payable Specific Tasks<ul><li>Process vendor invoices, verify entries, and ensure timely payments.</li><li>Track discount opportunities, verify tax ID numbers, and manage credit memos and stop-payment requests.</li><li>Maintain accurate ledgers and reconcile monthly vendor statements.</li><li>Manage petty cash disbursements and related documentation.</li></ul>Accounts Receivable Specific Tasks<ul><li>Record customer payments via cash, check, or credit card.</li><li>Post revenue and update accounts by verifying lockbox and deposit transactions.</li><li>Investigate and resolve account discrepancies and deduction issues.</li><li>Coordinate with collections, sales, and customer service to manage outstanding balances.</li><li>Prepare monthly AR reports and maintain accurate invoice records.</li></ul>Payroll Support<ul><li>Collect and review approved timesheets.</li><li>Verify hours worked using time-tracking logs and ensure accurate payroll entries.</li></ul>Tools & Software<ul><li>QuickBooks (Required)</li><li>ADP (Preferred)</li><li>Familiarity with property management software</li><li>Proficient in Microsoft Excel or Google Sheets for tracking and reporting</li></ul>

Accounts Payable Specialist We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Napa, California. In this role, you will be responsible for managing vendor invoices, ensuring accurate data entry, and maintaining oversight of budget-related activities. This position requires strong attention to detail and proficiency in accounting software and spreadsheets. Responsibilities: • Process vendor invoices with accuracy and ensure timely payment. • Enter purchase orders and requisitions to facilitate smooth operations. • Manage a high volume of subcontractor invoices, approximately 12 per month. • Collaborate with third-party management teams to validate invoices and secure necessary approvals. • Scan and upload relevant documents for shared access among stakeholders. • Maintain detailed records by entering invoices into the system. • Monitor budgets and oversee general ledger drawdowns. • Provide accounts receivable support by tracking funds received and ensuring proper allocation. • Utilize software tools such as OneDrive, Teams, Colleague, and Excel for efficient data management. • Import and export data in Excel, updating master spreadsheets while maintaining logical workflows.

Residence Relations Specialist We are looking for a dedicated Residence Relations Specialist to join our team in Cupertino, California. This Contract-to-Permanent position offers an opportunity to create a welcoming and engaging environment for residents while managing key operational and administrative tasks. If you have a passion for customer service and community engagement, this role is perfect for you. Responsibilities: • Welcome new residents by conducting onboarding sessions, property tours, and ensuring a smooth move-in process. • Support residents with move-outs, including inspecting units for maintenance needs and coordinating transitions. • Maintain regular contact with residents through check-ins, visits, and timely communication. • Distribute and manage keys for residents as part of emergency protocol management. • Create and send newsletters, important updates, and personalized messages to foster community involvement. • Purchase and prepare gifts for residents to celebrate special occasions or express appreciation. • Collaborate with the Activities Director and General Manager to plan and implement community initiatives. • Handle administrative tasks such as managing correspondence, scheduling, and maintaining resident records. • Conduct property inspections to identify maintenance issues and ensure timely resolutions. • Coordinate with the maintenance team to address resident-reported concerns and property-related needs.

Invoicing Specialist We are seeking an Invoicing Specialist to join our team based in San Ramon, California. The role involves maintaining and adjusting accounts, handling invoice discrepancies, and resolving issues related to invoicing. This role is pivotal within our organization and focuses on ensuring accurate and efficient processing and reconciliation of invoices. Responsibilities: • Accurately process invoices and enter them into the database. • Analyze account balances to ensure accuracy and adjust accounts as necessary. • Handle invoice discrepancies and rectify them promptly. • Monitor and resolve invoice-related issues. • Maintain accurate records of all invoice-related activities. • Perform reconciliation of invoices to ensure accuracy. • Review and monitor customer accounts regularly. • Take appropriate action based on account monitoring results. • Assist in maintaining an accurate account balance. • Collaborate with the team to improve invoicing processes.

Payroll Administrator Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities. Payroll Processing and Management: • Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.• Manage payroll data entry, adjustments, and deductions accurately and on time.• Ensure compliance with relevant laws, regulations, and company policies.• Oversee post-to-GL procedures to maintain accurate financial records.• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.• Coordinate annual benefits enrollment and communications to employees. HR and Compliance:• Facilitate drug testing processes and ensure compliance with related policies.• Process and manage LOA and Workers Compensation requests.• Maintain accurate and organized employee records.• Utilize ADP Workforce Now for payroll processing and reporting.• Ensure data accuracy within the ADP system.

Accounts Receivable Specilalist We are looking for an Accounts Receivable Specialist to join our team in San Francisco, California. In this role, you will be responsible for managing customer billing, recording payments, and maintaining accurate financial records. Your expertise will play a key role in ensuring smooth financial operations and fostering strong client relationships. For immediate consideration, please contact Daniel Mok directly via Linked-In. Responsibilities:<ul><li>Generate and send accurate customer invoices aligned with purchase orders and contracts</li><li>Record incoming payments (checks, ACH, credit cards, etc.) into the accounting system</li><li>Monitor aging reports and follow up on overdue accounts via phone and email</li><li>Reconcile customer accounts and resolve billing issues or payment discrepancies</li><li>Prepare accounts receivable reports, including aging analysis and cash flow forecasts</li><li>Respond to customer inquiries about invoices, balances, and payment history</li><li>Work with sales and customer service teams to address account issues and support client relationships</li><li>Ensure adherence to internal controls, credit policies, and accounting standards</li><li>Assist in evaluating customer credit and setting credit limits as needed</li></ul>

Office Specialist I We are looking for a skilled Office Specialist I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a Department Director or executive-level supervisor. This is a long-term contract position offering an excellent opportunity to contribute to organizational efficiency and success. Responsibilities: • Provide administrative assistance to relieve executives of routine tasks, ensuring efficient operations. • Conduct specialized studies, compile findings, and prepare detailed administrative reports. • Communicate procedural information related to established agency programs, serving as a reliable resource. • Support department leaders in addressing administrative challenges and implementing solutions. • Analyze and evaluate operational programs and assist in the development of new procedures. • Prepare budgets, compose correspondence, and draft procedural memoranda as required. • Monitor attendance records, process industrial claims, and handle payroll-related tasks. • Maintain confidential files and administrative records with accuracy and discretion. • Coordinate schedules and appointments, ensuring seamless organization. • Utilize Yardi software and other tools to manage data and support administrative processes.

Office Clerk Key Responsibilities: Email and Calendar Management:<ul><li>Use Microsoft Outlook to manage emails and schedule appointments.</li><li>Coordinate meetings and maintain the office calendar.</li></ul>Administrative Support:<ul><li>Perform general office duties, including filing, data entry, and photocopying.</li><li>Prepare and edit correspondence, reports, and other documents.</li></ul>Customer Service:<ul><li>Answer and direct phone calls and emails to the appropriate departments.</li><li>Greet and assist visitors, ensuring a professional and welcoming environment.</li></ul>Records Management:<ul><li>Maintain and update electronic and physical records.</li><li>Ensure accurate and organized filing systems.</li></ul>Supply Management:<ul><li>Monitor and order office supplies as needed.</li><li>Manage inventory and ensure the office is well-stocked.</li></ul>Team Support:<ul><li>Assist other staff members with various tasks and projects as needed.</li><li>Collaborate with team members to ensure smooth office operations.</li></ul>

Sr. Accountant We are offering an exciting opportunity for a Sr. Accountant in the retail industry, based in Emeryville, California. This role involves a wide range of accounting responsibilities, including the reconciliation of accounts and balance sheets, maintenance and monitoring of the general ledger, and the efficient handling of bank reconciliations. Responsibilities:<ul><li>Oversee monthly close activities with internal teams.</li><li>Prepare and post both standard and complex journal entries.</li><li>Coordinate with Accounts Payable for accurate inventory recording.</li><li>Analyze and record accruals; review co-manufacturing costs and waste reporting.</li><li>Perform and review complex GL account reconciliations, ensuring GAAP compliance.</li><li>Act as subject matter expert for GL coding and journal entry issues.</li><li>Continuously evaluate and enhance close process efficiency.</li><li>Review and reconcile inventory-related costs, including repacking and reserves.</li><li>Post COGS entries tied to deferred revenue.</li><li>Deliver monthly variance analysis reports to leadership.</li><li>Support internal and external audits with thorough planning and execution.</li><li>Ensure SOX 404 compliance through risk analysis and control execution.</li><li>Escalate control issues with proposed resolutions to the Accounting Manager.</li><li>Reconcile financial system discrepancies.</li><li>Create standardized Excel tools for complex accounting entries.</li><li>Contribute to upcoming system integrations.</li><li>Partner with FinOps to refine expense forecasting and budgeting.</li><li>Educate teams on accounting principles and processes.</li><li>Lead and participate in special projects to drive operational improvement.</li></ul>

Office Services Associate Position summary The Senior Office Services Associate is responsible for adding value in providing front of house Reception support and daily back office services for our client and teams. Services include but are not limited to Reception litigation printing reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual and other service lines as needed. Job qualifications - High school diploma or equivalent. - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. - Reception Desk background Skilled in the use of mail phone email digital reprographics and mail equipment. - Familiar with general back office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create maintain and enhance customer relationships. - Good written and verbal communication skills including professional telephone and email etiquette. - Attention to detail with good organizational skills. - Must be able to meet deadlines and complete all projects in a timely manner. - Ability to handle sensitive and/or confidential documents and information. - Able to make independent decisions that conform to business needs and policy. - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. - Must work well in a team environment. - Must be able to interact effectively with multi-functional and diverse backgrounds. - Ability to work in a fast-paced environment. - Must be self-motivated with positive can-do attitude.