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102 results for Case Assistant in San Francisco, CA

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
Executive Assistant Job DescriptionWe’re seeking a highly organized Executive Assistant to provide direct support to senior leadership and ensure seamless day-to-day operations. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare presentations, reports, and confidential communications</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Coordinate executive-level meetings, events, and logistics</li><li>Handle sensitive information with a high level of professionalism</li></ul>
2026-05-15T00:00:00Z

Executive Assistant

Redwood City, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
Must be available from 6AM - 9PM Monday through Sunday. 10 - 20 hours of overtime a week. Our client is seeking a highly organized and polished Executive Assistant to provide dedicated support to a CEO, with a primary focus on drafting, editing, and managing professional email correspondence. This role is ideal for someone with exceptional written communication skills who can capture executive tone, prioritize sensitive communications, and ensure timely, professional follow-up across internal and external stakeholders. Key Responsibilities<ul><li>Draft, edit, and proofread professional emails on behalf of the CEO, ensuring accuracy, tone, and clarity.</li><li>Translate brief verbal or written direction into polished executive correspondence.</li><li>Manage email workflow by organizing drafts, flagging urgent responses, and helping prioritize outgoing communications.</li><li>Maintain discretion when handling confidential or sensitive business information.</li><li>Ensure consistency in messaging across executive communications.</li><li>Assist with responding to business partners, clients, vendors, and internal teams in a professional manner.</li><li>Review communications for grammar, formatting, and professionalism before sending.</li><li>Support special projects related to executive communication needs as assigned.</li></ul>
2026-05-19T00:00:00Z

Executive Assistant

Antioch, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior operational leader within a growing healthcare organization. This contract position is ideal for someone who brings sound judgment, strong follow-through, and the ability to manage shifting priorities in a fast-paced, multi-specialty clinical environment. The role requires a proactive and detail-oriented individual who can keep executives and department leaders organized, prepare high-quality materials, and help maintain momentum across projects and meetings. Responsibilities:• Manage a complex executive calendar, prioritize competing requests, and coordinate scheduling with internal leaders across multiple locations.• Support weekly leadership meetings by organizing agendas, preparing materials, tracking action items, and following up to keep projects moving forward.• Arrange business travel and related logistics, ensuring plans are accurate, efficient, and aligned with changing priorities.• Create and format clear, accurate documents, presentations, spreadsheets, and reports for executive and departmental use.• Monitor ongoing assignments and deadlines, helping leadership stay informed, prepared, and focused on the most urgent matters.• Provide administrative support to managers and department heads, including meeting coordination, time management assistance, and general operational follow-through.• Use tools such as Outlook, Teams, Asana, Excel, Word, PowerPoint, and Copilot to organize information, track progress, and communicate updates effectively.• Assist with vendor coordination and administrative tasks related to facilities or real estate matters as needed.• Serve as a dependable point of support by anticipating needs, asking thoughtful questions, and helping leadership make well-informed decisions.• Contribute to operational continuity in an evolving environment, including administrative support connected to platform or process changes when required. If you are interested in the role apply now and call us at (510)470-7450
2026-05-19T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract-to-permanent position is ideal for a highly organized individual who can manage complex administrative priorities, coordinate high-level meetings, and keep key initiatives moving forward. The role requires sound judgment, strong communication skills, and the ability to handle sensitive information with discretion while partnering closely with executives and board leadership. Responsibilities: • Manage a wide range of day-to-day administrative activities that enable senior leaders to operate efficiently and stay focused on strategic priorities. • Prepare reports, presentations, correspondence, and other business documents while contributing to special projects as needed. • Coordinate logistics for executive meetings and events, including scheduling, agenda preparation, meeting materials, and accurate documentation of discussions and action items. • Support Board of Directors operations by organizing board and committee meetings, assembling and distributing materials, documenting minutes, and helping maintain alignment with governance requirements and bylaws. • Monitor calendars, upcoming deadlines, and leadership commitments to proactively identify needs and ensure executives are well prepared for meetings, conferences, and external engagements. • Partner with internal stakeholders to organize Executive Management Team meetings and maintain smooth communication around schedules, priorities, and follow-up items. • Arrange domestic and/or business travel plans, including itineraries, bookings, and related coordination to support leadership travel needs. • Serve as a dependable point of contact across the organization, helping facilitate communication between leadership, board members, and other key partners.
2026-05-20T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes.Key Responsibilities:<ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform data entry into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review weekly reports related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul>
2026-05-05T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or entry level looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: Assist with the processing, verification, and reconciliation of invoices in accounts payable. Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. Perform data entry into accounting systems to ensure the accuracy of financial records. Help resolve discrepancies, including research and communication with vendors and clients. Prepare and review weekly reports related to AP and AR activities. Maintain proper documentation of financial transactions in compliance with company policies. Partner with team members to ensure timely month-end and year-end close processes. Provide administrative support to accountants and finance staff as needed. Learn and work within various accounting software systems.
2026-05-15T00:00:00Z

Litigation Associate

Redwood City, CA
onsite
Permanent / Full Time
140000 - 180000 USD / Yearly
We are seeking a Litigation Associate to join a growing law firm based in San Mateo, California, particularly in the field of complex intellectual property litigation. Responsibilities:• Handle complex litigation cases, with a focus on patent and intellectual property disputes• Conduct comprehensive legal research and prepare detailed legal documents• Engage in discovery and motion practice, managing a substantive portion of litigation matters• Develop and maintain strong professional relationships with clients and understand their business needs• Collaborate with team members to strategize and execute litigation processes effectively• Take the lead in preparing for oral arguments and depositions• Ensure all litigation activities comply with the applicable laws and regulations• Utilize your technical aptitude to understand and manage cases related to intellectual property• Work efficiently and creatively to resolve disputes in favor of our clients
2026-04-21T00:00:00Z

Administrative Assistant

San Carlos, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
Our client is a premier architectural millwork firm known for delivering exceptional craftsmanship and precision to some of Silicon Valley’s most demanding clients. This is an exciting opportunity for a highly organized and proactive Office Administrator who thrives in a fast-paced, detail-driven environment and enjoys being the operational backbone of a growing manufacturing business. From supporting project teams and managing critical administrative workflows to coordinating vendors and maintaining compliance records, this role is ideal for someone who takes pride in keeping operations running smoothly and efficiently. Key Responsibilities<ul><li>Serve as the primary point of contact for incoming calls, visitors, clients, and vendors</li><li>Manage reception, mail distribution, shipping/receiving, and postage operations</li><li>Maintain organized digital and physical filing systems for company, project, and financial records</li><li>Coordinate office supplies, kitchen inventory, copiers/plotters, janitorial services, and light facility-related needs</li><li>Support daily office organization and ensure a professional, welcoming environment</li><li>Assist Project Managers with meeting coordination, agendas, correspondence, and follow-up communication</li><li>Support estimating and project teams with drawing preparation and bookmarking bid documents using BlueBeam</li><li>Create and maintain project files, templates, contact lists, and branded documentation</li><li>Set up and maintain opportunities and projects within the Innergy system</li><li>Ensure document accuracy, organization, and version control across departments</li><li>Support Accounts Payable processes including PO matching, invoice entry, vendor setup, W-9 collection, and weekly payment processing</li><li>Assist with EFTs, wires, and vendor credit applications</li><li>Perform monthly bank reconciliations and maintain financial filing systems</li><li>Coordinate quarterly California sales/use tax filings and Nevada filings as needed</li><li>Assist with annual 1099 preparation and monthly financial reporting binders</li><li>Prepare onboarding packets and assist with new hire setup</li><li>Maintain employee contact records and emergency information</li><li>Coordinate logistics for company events, celebrations, holiday activities, and team gatherings</li><li>Help foster a positive, collaborative, and team-oriented office culture</li><li>Maintain Certificates of Insurance (COIs), licenses, permits, and compliance records</li><li>Track renewals for insurance policies, CSLB registrations, and city business licenses</li><li>Support audit preparation, pre-qualification documentation, and contract archives</li><li>Coordinate light IT and vendor support for phones, printers, plotters, and office systems</li><li>Monitor recurring vendor invoices and identify billing discrepancies</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.•Key Responsibilities<ul><li>Process, review, and file high volumes of confidential documents with accuracy and timeliness</li><li>Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements</li><li>Perform data entry, document indexing, and records management with strict attention to detail</li><li>Handle sensitive information discreetly, ensuring confidentiality and data security at all times</li><li>Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval</li><li>Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures</li><li>Identify discrepancies or missing information and follow up to resolve issues promptly</li><li>Assist with audits, compliance reviews, or records requests as needed</li><li>Adhere to retention schedules and destruction protocols for sensitive materials</li><li>Provide general back‑office administrative support to ensure smooth daily operations</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-18T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half's client in Vallejo, CA is looking for a reliable, detail‑oriented Administrative Assistant to become a key part of their team. This long‑term opportunity offers stability, hands‑on responsibility, and the chance to be at the center of daily operations. If you enjoy staying organized, interacting with people, and keeping things running smoothly in a fast‑paced environment, this role will keep you engaged and challenged. You’ll play an important role supporting both customers and internal partners—helping ensure processes move forward efficiently, accurately, and with professionalism. What You’ll Do as an Administrative Assistant:<ul><li>Coordinate repossession assignments and work closely with field agents to secure collateral smoothly and efficiently</li><li>Manage redemption processes and schedule personal property appointments with care and attention to detail</li><li>Serve as a primary point of contact for inbound and outbound calls, providing clear, calm, and professional communication</li><li>Assist customers in person and over the phone, confidently de‑escalating tense situations when needed</li><li>Prepare and send required repossession notices (including Notices of Seizure) accurately and on time</li><li>Update and maintain customer account information across multiple systems</li><li>Enter and track repossession‑related documents while keeping assigned clients informed</li><li>Handle general administrative tasks such as scanning, emailing, faxing, and record organization</li><li>Ensure all work aligns with company policies and state regulations</li><li>Collaborate with teammates to problem‑solve, think critically, and support positive outcomes</li></ul>Why This Role Stands Out<ul><li>Long‑term, stable contract opportunity</li><li>Hands‑on administrative experience with real responsibility</li><li>Strong collaboration with internal teams and external partners</li><li>Ideal for someone who enjoys structure, multitasking, and meaningful daily impact</li></ul>If you’re looking for a role where your organization, communication skills, and professionalism truly make a difference, submit your resume for this Administrative Assistant role today!
2026-05-19T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-05-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office. • Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy. • Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination. • Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness. • Organize correspondence, office documents, and operational information so materials remain accessible and up to date. • Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
2026-05-08T00:00:00Z

Administrative Assistant

Emeryville, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support across administrative, executive, and development functions in Oakland, California. This Long-term Contract position is suited for someone who stays organized under shifting priorities, communicates professionally, and handles a wide range of office and coordination tasks with care. The role offers an opportunity to contribute to day-to-day operations, volunteer activities, and donor-related administration in a collaborative, mission-focused setting. Responsibilities:• Manage weekly volunteer meal-service coordination by arranging schedules, guiding onboarding and training, and serving as a point of contact for volunteer groups.• Be present during Sunday service activities to help oversee operations, address urgent issues appropriately, and support a safe, organized environment.• Assist with event logistics by preparing spaces, coordinating materials, and completing post-event breakdown and cleanup tasks.• Keep volunteer information accurate and current while working with internal teams to identify and support additional community engagement opportunities.• Provide administrative support for employee materials such as identification badges, business cards, and staff recognition or welcome items.• Handle incoming mail distribution, record check receipts accurately, and help ensure timely processing of financial correspondence.• Support executive-level administrative needs by helping with scheduling, correspondence, project follow-up, and preparation of internal documents and materials.• Enter and maintain donor and administrative records with a high level of accuracy, including acknowledgment letters, document scanning, filing, and database updates. The schedule for this role is Sunday through Thursday from 8:30am-2pm. If you are interested in this role, please apply today and call us at (510) 470-7450
2026-05-14T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-05-19T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.Job Description<ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul>
2026-05-01T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-04-21T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Established law firm in San Jose, CA is seeking an experienced Legal Secretary to support a team of Family Law Attorneys. This role requires a highly organized professional with strong knowledge of litigation processes, excellent attention to detail, and significant experience with court calendaring. The ideal candidate thrives in a fast-paced legal environment, can manage multiple priorities, and is comfortable working on-site as a key member of the legal support team. Key Responsibilities<ul><li>Provide litigation and administrative support to Family Law attorneys</li><li>Manage court calendaring with a high degree of accuracy, including deadlines, hearings, filings, and appearances</li><li>Prepare, format, revise, and proofread legal documents and correspondence</li><li>Coordinate filings with courts and ensure compliance with applicable rules and deadlines</li><li>Maintain case files, client records, and related legal documentation</li><li>Communicate professionally with clients, court personnel, and opposing counsel</li><li>Handle scheduling, email management, and other general legal secretarial duties</li></ul>
2026-05-15T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-05-13T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A reputable San Francisco–based law firm is seeking an experienced Litigation Secretary to support its busy civil litigation practice. This is a contract-to-hire opportunity for a proactive, detail-oriented legal secretary who is comfortable supporting attorneys in a fast-paced, deadline-driven environment. The Litigation Secretary will provide high-level administrative and litigation support to attorneys handling plaintiff-side personal injury matters. While personal injury experience is preferred, candidates with experience supporting any civil litigation practice area are encouraged to apply. Key Responsibilities<ul><li>Prepare, revise, and format pleadings, motions, correspondence, and legal documents</li><li>E-file documents in California state and federal courts</li><li>Maintain attorney calendars, track deadlines, and manage court appearances</li><li>Open, maintain, and organize physical and electronic case files</li><li>Assist with discovery preparation and document management</li><li>Coordinate depositions, mediations, hearings, and meetings</li><li>Handle client communications, phone calls, and general administrative support</li><li>Support attorneys with trial preparation as needed</li></ul>
2026-05-15T00:00:00Z

Legal Secretary

Campbell, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
OverviewWe’re seeking a legal assistant to support a small team of attorneys in a civil litigation practice. This role is ideal for someone looking to build a long‑term career in litigation while gaining hands‑on experience across multiple practice areas. The environment is collaborative, fast‑paced, and supportive, with exposure to a wide range of litigation tasks. Key Responsibilities• Assist attorneys with civil litigation matters in state and federal court• Prepare and format legal documents including pleadings, shells, and discovery materials• Handle e‑filing in state and federal courts• Maintain calendars and track litigation deadlines using Clio or a similar CMS• Support case organization, file management, and document accuracy• Communicate with attorneys, clients, and court personnel as needed• Manage tasks efficiently while meeting strict deadlines
2026-05-02T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment. Responsibilities:• Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules.• Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments.• Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions.• Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records.• Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines.• Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings.• Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents.• Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs.
2026-04-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-05-13T00:00:00Z

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