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3 results for Administrative Records Specialist in San Francisco, CA
- San Francisco, CA
- onsite
- Temporary / Contract
- 35 - 40 USD / Hourly
- <p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
- 2026-04-24T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- We are looking for an Accounts Receivable Specialist to support day-to-day receivables operations for a long-term contract opportunity in San Jose, California. This position focuses on accurate payment processing, customer account follow-up, invoicing support, and maintaining healthy cash flow through timely collections. The ideal candidate brings strong attention to detail, sound judgment in resolving account issues, and the ability to work effectively across billing and finance activities.<br><br>Responsibilities:<br>• Apply incoming payments accurately and promptly to customer accounts while researching and resolving discrepancies.<br>• Manage commercial collections efforts by following up on outstanding balances and maintaining clear communication with customers.<br>• Prepare, review, and process billing transactions to help ensure invoices are complete, timely, and accurate.<br>• Monitor daily cash activity, reconcile account movements, and investigate payment variances as needed.<br>• Maintain accounts receivable records and support the resolution of deductions, short payments, and unapplied cash.<br>• Partner with internal teams to address invoicing questions, account status concerns, and customer payment issues.<br>• Produce routine receivables updates and aging information to support financial visibility and follow-up actions.
- 2026-05-07T00:00:00Z
- Mountain View, CA
- onsite
- Temporary / Contract
- 32 - 40 USD / Hourly
- <p>Overview:</p><p>The Accounts Receivable (AR) Specialist is responsible for managing and optimizing the company’s receivables process using Oracle NetSuite. This role focuses on ensuring timely and accurate invoicing, payment collection, account reconciliation, and supporting overall cash flow and financial reporting. The Accounts Receivable Specialist collaborates across departments to resolve discrepancies and deliver exceptional service to clients and internal stakeholders.</p><p>Key Responsibilities:</p><ul><li>Generate, issue, and track customer invoices within NetSuite, ensuring accurate coding and compliance with company procedures.</li><li>Monitor receivable balances, follow up on outstanding payments, and maintain regular communication with clients regarding account status.</li><li>Process incoming payments (ACH, wire, check, credit card) and record transactions accurately in NetSuite.</li><li>Reconcile accounts receivable ledger and resolve discrepancies, ensuring accounts are current and properly documented.</li><li>Prepare aging reports and assist with cash forecasting by analyzing receivables trends and outstanding balances.</li><li>Maintain and update customer records in NetSuite, ensuring data accuracy.</li><li>Support month-end close processes related to AR, including reconciliations and reporting.</li><li>Collaborate with sales, operations, and finance teams to resolve invoicing or payment issues.</li><li>Assist with audit requests and provide necessary documentation related to AR activities.</li></ul>
- 2026-05-08T00:00:00Z