<p>Our client is seeking an experienced and detail-oriented Senior Administrative Assistant to support our executives and department leaders by managing a variety of administrative and operational tasks. In this critical role, the Senior Administrative Assistant will ensure the efficient execution of office processes while providing high-level support for executive decision-making and project coordination.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including managing schedules, coordinating meetings, and preparing materials and reports for presentations.</li><li>Serve as the key liaison between executives and internal/external stakeholders, ensuring clear and effective communication.</li><li>Handle complex travel arrangements, logistics, and expense reporting for senior leadership.</li><li>Organize and maintain confidential records, files, and correspondence for executives.</li><li>Proactively manage and prioritize incoming tasks and requests based on urgency and importance.</li><li>Collaborate with teams to draft and proofread communications, reports, and project documentation.</li><li>Identify opportunities for improving office processes and implement solutions for efficiency.</li><li>Provide support for special projects, including data analysis, event planning, and vendor management.</li></ul><p><br></p>
<p>One of RHL's long-time clients, a boutique real estate litigation firm in downtown San Diego, is seeking a <strong>Litigation Assistant </strong>to join the team and provide essential administrative support to our attorneys. This role requires proficiency in eFiling, court calendaring, document formatting, and discovery management.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>eFile pleadings, motions, and other legal documents with state and federal courts.</li><li>Maintain accurate and up-to-date court calendars and trial deadlines.</li><li>Format and proofread legal documents, including pleadings, motions, correspondence, and discovery requests, ensuring accuracy and compliance with court rules.</li><li>Manage and organize electronic and physical case files.</li><li>Assist with the preparation and service of discovery requests and responses.</li><li>Coordinate and schedule depositions.</li></ul>
<p><strong>Administrative Assistant – Contract to Hire</strong></p><p><em>Lake Forest, CA | Midsize Company | Contract-to-Hire Opportunity</em></p><p>Are you an organized, detail-oriented multitasker who thrives in a fast-paced environment? Our client, a growing midsize company in Lake Forest, is seeking a proactive <strong>Administrative Assistant</strong> to join their team on a <strong>contract-to-hire</strong> basis. This role is perfect for someone who enjoys wearing many hats and takes pride in keeping operations running smoothly.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to multiple departments and senior leadership</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and proofread documents, reports, and presentations</li><li>Handle incoming calls, emails, and inquiries with professionalism and accuracy</li><li>Assist with data entry, file management, and internal database maintenance</li><li>Support special projects and events as needed</li></ul>
<p>Our client, a respected <strong>mid-sized civil litigation defense firm</strong>, is seeking an experienced <strong>Legal Secretary</strong> to support a busy team of attorneys. The ideal Legal Secretary candidate has a strong background in <strong>civil litigation</strong> and thrives in a fast-paced, team‑oriented environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide <strong>comprehensive administrative and litigation support</strong> to attorneys handling civil defense matters.</li><li>Prepare, proofread, and file <strong>pleadings, discovery, motions, and correspondence</strong> in state and federal courts.</li><li>Manage attorney calendars, <strong>schedule depositions, hearings, and client meetings</strong>.</li><li>Handle <strong>court filings (electronic and physical)</strong> and maintain case files.</li><li>Communicate with clients, court staff, and opposing counsel in a professional manner.</li><li>Assist with <strong>billing and time entry</strong> for assigned attorneys.</li></ul><p><strong>Qualifications</strong></p><p> ✅ <strong>3+ years of legal secretary experience</strong> with a focus on civil litigation.</p><p> ✅ Proficiency in <strong>e-filing (state and federal)</strong> and knowledge of court rules and procedures.</p><p> ✅ Strong organizational and time-management skills – able to handle multiple deadlines.</p><p> ✅ Proficiency in <strong>MS Office Suite</strong> (Word, Outlook, Excel); experience with legal case management software a plus.</p><p> ✅ Excellent written and verbal communication skills.</p><p><br></p><p><strong>Why This Firm?</strong></p><p> ✨ Competitive salary & comprehensive benefits package.</p><p> ✨ Collegial, mid‑sized firm environment with a strong reputation.</p><p> ✨ Direct exposure to a variety of civil litigation matters.</p><p> ✨ Opportunities for growth and professional development.</p><p><br></p><p><strong>How to Apply</strong></p><p>📧 Please send your <strong>resume</strong> (and writing sample if available) <strong>in confidence</strong> to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com > with the subject line: <em>Irvine Legal Secretary </em></p>
