<p>Our client is seeking an experienced Senior Administrative Assistant to support our executive team in Del Mar, CA. In this high-visibility role, you will manage complex calendars, coordinate meetings and travel, prepare presentations, and serve as a critical point of contact for internal and external stakeholders. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and enjoys taking initiative.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage high-volume calendars, schedule meetings, and coordinate logistics</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Liaise with internal teams and external partners, ensuring seamless communication</li><li>Coordinate domestic and international travel arrangements</li><li>Maintain confidential records and handle sensitive information</li><li>Support special projects and departmental initiatives as assigned</li><li>Organize events, meetings, and team activities</li></ul><p><br></p>
<p>Our client, a respected organization in San Diego, CA, is seeking an Administrative Assistant to provide high-quality support to their team. This is an excellent opportunity for professionals who thrive in a dynamic environment and are dedicated to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and arrange travel</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain accurate filing systems and update records</li><li>Handle incoming calls, emails, and visitor inquiries</li><li>Support event planning and project coordination</li><li>Perform various office tasks to ensure efficient daily operations</li></ul><p><br></p>
<p>Are you an organized, proactive professional seeking an opportunity to support a dynamic team? Our company is seeking an experienced Administrative Assistant to join our fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support including managing calendars, scheduling meetings, and preparing documentation.</li><li>Coordinate internal and external communications and assist with correspondence tracking.</li><li>Organize travel arrangements, process expense reports, and maintain accurate records.</li><li>Assist with event planning, presentations, and general office operations as needed.</li><li>Manage confidential information and perform data entry with excellent attention to detail.</li><li>Support additional administrative and clerical tasks to ensure optimal department efficiency.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our construction team. In this fast-paced environment, you will play a key role in supporting daily office functions and project administration, ensuring efficient operations for our field and office teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phones, greet visitors, and provide general office support</li><li>Organize, schedule, and coordinate meetings, appointments, and project timelines</li><li>Assist with document preparation, including contracts, proposals, and reports</li><li>Maintain project files, track submittals, and manage job documentation (physical and digital)</li><li>Process incoming and outgoing mail, invoices, and expense reports</li><li>Coordinate with vendors, subcontractors, and project managers as needed</li><li>Handle data entry, prepare spreadsheets, and update project management systems</li><li>Order office supplies and maintain inventory</li><li>Support special projects as assigned</li></ul><p><br></p>
<p>Our client, a respected leader in the property management industry, is seeking a Senior Administrative Assistant to support their dynamic San Diego team. This opportunity is ideal for detail-oriented professionals who enjoy working in a fast-paced environment and are passionate about making a positive impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to property management executives and department leaders</li><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Assist with lease administration, tenant correspondence, and documentation</li><li>Handle confidential information and maintain organized filing systems</li><li>Prepare reports, presentations, and assist with budgeting tasks</li><li>Coordinate with vendors, contractors, and service providers as needed</li><li>Support project management initiatives and departmental process improvements</li></ul><p><br></p>
<p>Our client, an innovative leader in the biotech industry, is seeking a highly organized and proactive Senior Administrative Assistant to join their team in San Diego, California. This role is ideal for professionals who thrive in fast-paced, dynamic environments and are passionate about supporting scientific progress.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, edit, and proofread correspondence, reports, and presentations related to scientific projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Assist with event planning, logistics, and internal communications for company meetings and conferences.</li><li>Liaise with stakeholders across the organization and externally with vendors and partners.</li><li>Manage expense reports, purchase orders, and departmental records with accuracy.</li><li>Support project coordination tasks and contribute to process improvements.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.</p><p><br></p><p>Responsibilities:</p><p>• Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements.</p><p>• Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects.</p><p>• Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management.</p><p>• Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access.</p><p>• Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date.</p>
We are looking for a skilled Administrative Assistant to join our team in Newport Beach, California. This contract-to-permanent position offers a dynamic mix of remote work and occasional onsite tasks, including event support. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a detail-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports or presentations.<br>• Coordinate communication efforts, both internally and with clients, ensuring accuracy and effective communication.<br>• Assist with planning and executing events, including logistics and onsite support.<br>• Maintain organized records and data management systems using digital platforms.<br>• Handle confidential information with a high level of discretion and care.<br>• Support workflow automation initiatives and contribute to improving operational processes.<br>• Collaborate with team members to ensure smooth daily operations and resolve challenges effectively.<br>• Assist during speaking engagements by providing logistical and administrative support.<br>• Utilize Microsoft Office Suite tools proficiently for various administrative tasks.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Newport Beach, California. This role requires strong organizational skills and proficiency in Microsoft Office and SharePoint to support administrative tasks efficiently. The position is 100% onsite and offers an excellent opportunity to contribute to a collaborative environment.<br><br>Responsibilities:<br>• Update and maintain job descriptions and templates with accuracy and precision.<br>• Utilize Microsoft Word and SharePoint to perform administrative tasks effectively.<br>• Provide general office support, including data entry and document management.<br>• Answer incoming calls and assist with office-related inquiries.<br>• Maintain an organized workspace to ensure smooth operations.<br>• Assist with receptionist duties, including greeting visitors and handling correspondence.<br>• Validate parking arrangements and manage related documentation.<br>• Ensure all work adheres to business standards.
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously.<br>• Provide comprehensive administrative support to internal teams and ensure smooth daily operations.<br>• Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools.<br>• Maintain accurate records and perform data entry tasks to support office operations.<br>• Collaborate with team members to manage schedules, appointments, and meetings.<br>• Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently.<br>• Communicate effectively with internal staff and external clients to address inquiries and provide solutions.<br>• Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available.<br>• Demonstrate adaptability by learning new processes and contributing to improvements.<br>• Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
<p>A respected healthcare organization in Vista is seeking a <strong>Bilingual Administrative Assistant (Spanish/English)</strong> to support daily administrative operations while serving as a key point of contact for patients, staff, and external partners. This role is ideal for someone who enjoys helping others, thrives in a structured environment, and takes pride in being highly organized and dependable. You will play an essential role in keeping the office running smoothly while supporting a diverse patient population.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to clinical and non-clinical teams</li><li>Greet patients and visitors in a professional, welcoming manner</li><li>Answer and route phone calls in both English and Spanish</li><li>Schedule appointments and coordinate calendars</li><li>Prepare, organize, and maintain office documents and records</li><li>Assist with patient forms, correspondence, and general inquiries</li><li>Support internal communication between departments</li><li>Maintain office organization, supply levels, and shared workspaces</li></ul>
We are looking for a detail-oriented and organized Receptionist to join our team on a Contract basis in Irvine, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth office operations and providing exceptional customer service. This position requires strong communication skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Greet and assist visitors promptly and courteously, ensuring a positive first impression.<br>• Manage incoming calls on a multi-line phone system, transferring calls accurately and efficiently.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Handle confidential documents and sensitive information with discretion and care.<br>• Communicate effectively with managers and clients regarding deadlines or job-related issues.<br>• Support administrative tasks, including organizing files and maintaining office supplies.<br>• Operate switchboard systems and maintain accurate records of calls and messages.<br>• Assist with special projects as assigned, ensuring timely completion and attention to detail.<br>• Ensure the reception area remains clean, organized, and welcoming at all times.
<p>We are offering a contract opportunity for an Escrow Administrative Assistant based in San Diego, California. This role involves serving as the conduit between Sales and Escrow, preparing final terms and related documents, ensuring adherence to corporate policies and procedures, and facilitating the prompt closure of escrows. The Escrow Administrative Assistant will be expected to conduct extensive computer work, frequent email, and telephone communication.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the accurate and comprehensive review of closing files using community checklists.</p><p>• Input and manage escrow data in the company's accounting system.</p><p>• Handle contract cancelations and process them accordingly.</p><p>• Scrutinize and clear any changes in terms and conditions before closure.</p><p>• Prepare builder documents for government loans and maintain their accuracy.</p><p>• Aid in division communications with lenders or title companies.</p><p>• Contribute to the preparation and maintenance of the escrow tracker.</p><p>• Organize and file all paperwork promptly to ensure ease of accessibility to other associates.</p><p>• Resolve all escrow tracking and closing issues between all parties.</p><p>• Attend Escrow Closing meetings with Sales associates, Controller, and various office and field managers.</p><p>• Collaborate effectively with all associates in the escrow department.</p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a well-established insurance firm to identify a detail-oriented and proactive <strong>Operations Administrator</strong>. This role plays a critical part in supporting daily business operations, ensuring internal processes run smoothly, and providing administrative support across multiple departments. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, regulated environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and operational support to insurance operations, underwriting, and client service teams</li><li>Manage and maintain accurate records, policy documentation, and internal databases</li><li>Coordinate onboarding paperwork, licensing documentation, and compliance-related files</li><li>Assist with processing applications, endorsements, renewals, and general policy documentation</li><li>Serve as a point of contact for internal teams and external partners regarding operational requests</li><li>Prepare reports, track metrics, and assist with process improvement initiatives</li><li>Schedule meetings, coordinate calendars, and support day-to-day office operations</li><li>Ensure adherence to internal procedures and insurance compliance standards</li></ul><p><br></p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>A growing healthcare organization in Encintiais seeking a detail-oriented <strong>Accounting Assistant</strong> to support the daily accounting operations of a multi-location practice. This role is ideal for someone who enjoys structured work, thrives in a collaborative environment, and wants to build a strong foundation in healthcare accounting.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Accounting Assistant will work closely with the accounting and finance teams to ensure accurate financial records, timely processing of transactions, and compliance with internal controls. This position plays a key role in supporting month-end activities and maintaining the integrity of financial data.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, expense reports, and vendor payments accurately</li><li>Post cash receipts and reconcile daily deposits</li><li>Maintain organized financial records and supporting documentation</li><li>Assist with bank and credit card reconciliations</li><li>Support month-end close activities, including journal entry preparation</li><li>Communicate with vendors and internal departments regarding discrepancies</li><li>Ensure compliance with healthcare financial policies and procedures</li><li>Provide general accounting and administrative support as needed</li></ul>
<p>A growing organization with multi-site operations is seeking a knowledgeable and people-focused <strong>Human Resources Assistant</strong> to support day-to-day HR functions. This role is ideal for someone early in their HR career who is eager to gain exposure to employee relations, compliance, and HR operations while working closely with HR leadership.</p><p><br></p><p><strong>Role Overview</strong></p><p>The HR Assistant will provide administrative and operational support to the Human Resources department, ensuring accurate recordkeeping, timely employee support, and compliance with company policies and employment regulations.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with onboarding and offboarding processes</li><li>Maintain employee personnel files and HRIS records</li><li>Support recruitment efforts, including interview scheduling and job postings</li><li>Assist with benefits administration and employee inquiries</li><li>Process HR documentation, including status changes and policy acknowledgments</li><li>Support payroll coordination and timekeeping accuracy</li><li>Assist with compliance reporting and audit preparation</li><li>Coordinate training sessions and employee communications</li><li>Provide general HR support to employees and management</li></ul>
<p>A prominent event venue in Vista is seeking a detail-oriented <strong>HR Assistant</strong> to support human resources operations for its growing team. This position is ideal for someone who thrives in a fast-paced hospitality environment, enjoys providing hands-on HR support, and can balance administrative tasks with employee engagement initiatives. The HR Assistant will support the HR department with daily administrative responsibilities, employee onboarding, and team coordination. This role is critical to maintaining organized HR operations while helping create a positive workplace experience for staff members.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in full-cycle onboarding and offboarding processes, including preparing new hire documentation and orientation schedules</li><li>Maintain employee files and HR records in compliance with organizational policies</li><li>Support payroll preparation by collecting and verifying timekeeping information</li><li>Coordinate HR-related communications, including announcements and policy updates</li><li>Track training and certification completions for staff members</li><li>Assist with scheduling employee meetings, performance reviews, and HR events</li><li>Support benefits administration and respond to employee inquiries regarding HR policies</li><li>Contribute to employee engagement initiatives and internal projects</li></ul>
<p>A well-established nursery in Vista is looking for a bilingual <strong>HR Assistant</strong> to provide comprehensive HR and administrative support. This role is ideal for someone organized, detail-oriented, and comfortable supporting both operational and employee-related HR functions in a family-focused environment. The HR Assistant will serve as the HR liaison for staff members, assisting with onboarding, documentation, scheduling, and reporting. This role requires strong communication skills, professionalism, and an ability to support a diverse workforce.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and maintain personnel files, contracts, and HR documentation</li><li>Support bilingual communication between staff, management, and parents</li><li>Assist with onboarding, benefits administration, and compliance documentation</li><li>Track employee attendance, certifications, and training schedules</li><li>Prepare HR reports, spreadsheets, and tracking tools for management</li><li>Coordinate calendars, meetings, and HR-related events</li><li>Support general office administration, including correspondence and filing</li><li>Contribute to process improvements to enhance efficiency and staff satisfaction</li></ul>
<p>Join our dynamic property management team as an Assistant Commercial Property Manager. In this role, you will provide essential support for the daily operations and management of our commercial real estate portfolio. This is a contract to hire opportunity based in San Diego, CA.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the management of commercial properties, including office buildings, retail centers, and industrial spaces.</li><li>Coordinate maintenance and repair requests, ensuring timely and effective resolution.</li><li>Support the preparation of budgets, financial reports, and lease documentation.</li><li>Maintain records for tenants, vendors, and property inspections.</li><li>Serve as a point of contact for tenants, addressing questions, concerns, and service needs.</li><li>Oversee vendor relationships and track service contracts.</li><li>Assist with lease administration, rent collections, and invoice processing.</li><li>Conduct regular property walk-throughs and inspections.</li><li>Help ensure compliance with property management policies and relevant regulations.</li><li>Provide assistance with special projects and support senior property managers as needed.</li></ul><p><br></p>
<p>A mid-sized manufacturing company in San Marcos is looking for a <strong>Human Resources Assistant</strong> to provide hands-on administrative and operational HR support on-site. This role is well-suited for someone who thrives in a structured, production-oriented environment and enjoys supporting both hourly and salaried employees across multiple departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support employee onboarding, offboarding, and status changes</li><li>Assist with timekeeping, attendance tracking, and reporting</li><li>Maintain personnel files and ensure data accuracy</li><li>Coordinate training sessions and safety compliance documentation</li><li>Support recruitment efforts including job postings and scheduling</li><li>Assist HR leadership with investigations and documentation</li><li>Serve as a point of contact for basic employee questions</li></ul>
<p>A growing healthcare organization in Oceanside is seeking a <strong>Human Resources Assistant</strong> to support daily HR operations in a fast-paced, people-focused environment. This role is ideal for someone early in their HR career who enjoys organization, accuracy, and being a go-to support resource for employees and leadership. You will work closely with HR leadership to ensure smooth onboarding, compliance, and employee lifecycle support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with new hire onboarding, orientation, and documentation</li><li>Maintain accurate employee records and HRIS data</li><li>Support benefits administration and enrollment tracking</li><li>Assist with recruitment coordination and interview scheduling</li><li>Prepare HR reports and maintain confidential files</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Support compliance initiatives and audit preparation</li><li>Assist with HR projects and internal communications</li></ul>
<p>We are looking for an Administrative Coordinator to join our team in San Diego, California, for a 3 month contract. This role involves managing daily office tasks, supporting administrative functions, and ensuring smooth operations within the workplace. The ideal candidate will be detail-oriented, tech-savvy, and able to adapt to changing priorities in a dynamic environment. Ideal hours for this position are Monday-Friday 9am-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Create and manage various documents, including invoices, reports, memos, letters, and presentations.</p><p>• Analyze incoming correspondence and distribute it appropriately based on significance.</p><p>• Perform project-based tasks and coordinate activities as needed.</p><p>• Organize and maintain filing systems, retrieving documents and records efficiently.</p><p>• Welcome visitors and determine their access to specific personnel.</p><p>• Handle general office duties such as ordering supplies and maintaining records.</p><p>• Prepare meeting agendas and coordinate arrangements for business meetings.</p><p>• Arrange travel accommodations for executives and other team members.</p><p>• Process mail, packages, and incoming checks, ensuring proper sorting, delivery, and tracking.</p><p>• Monitor and replenish office supplies while managing vendor relationships for procurement.</p>
<p>Our team is seeking a detail-oriented Legal Secretary to support two attorneys. This role is vital in ensuring the efficient operation of our legal office and delivering high-quality assistance for casework and administrative tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support two attorneys by maintaining and submitting timesheets accurately and on time (due every Friday, within 2–3 days).</li><li>Prepare and process a variety of legal documents, including summons, subpoenas, complaints, appeals, motions, and pretrial agreements.</li><li>Handle federal and California state court filings—both manual and electronic.</li><li>Format legal briefs, including creating tables of contents and tables of authorities.</li><li>Draft and file pleadings; draft and serve discovery documents as requested.</li><li>Manage the delivery (mail, fax, courier) of legal correspondence to clients, witnesses, and court officials.</li><li>Answer and place telephone calls; schedule and coordinate appointments.</li><li>Support office administration, including photocopying correspondence, documents, and other printed materials.</li><li>Organize and maintain physical and electronic documents, and case files.</li><li>Assist attorneys in collecting case-related information and performing preliminary research.</li><li>Attend legal meetings, hearings, depositions, or client interviews; take detailed notes.</li><li>Review legal publications and conduct database searches to identify relevant laws and court decisions for pending cases.</li><li>Submit articles, case law, or search results to attorneys for review and possible use.</li><li>Complete forms and applications—such as accident reports, trial and courtroom requests, and client documentation.</li><li>Perform other office or case-related duties as assigned.</li></ul><p><br></p>
