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36 results for Office Coordinator in San Clemente, CA

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-06-19T00:00:00Z

Receptionist

Tustin, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position in California. This opportunity is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping administrative tasks organized in an office setting. The role will focus on visitor reception, phone coverage, and mail handling while helping maintain a welcoming workplace environment. Responsibilities: • Welcome guests upon arrival, manage visitor check-in, and ensure each person is directed promptly and courteously. • Operate a multi-line phone system, answer incoming calls efficiently, and route messages or transfers to the appropriate team members. • Receive, sort, and distribute incoming mail and deliveries to support smooth day-to-day office operations. • Maintain an orderly and well-organized front desk area that reflects a friendly and organized office environment. • Provide general administrative support related to reception activities, including handling routine inquiries from staff and visitors. • Monitor front office traffic throughout the day and help coordinate communication between visitors and internal teams. • Assist with outgoing mail or package distribution as needed to keep correspondence moving accurately and on time.
2026-06-20T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can manage front-desk activities, handle incoming calls effectively, and keep administrative tasks moving efficiently. The role requires strong attention to detail, dependable communication, and the ability to maintain accurate records while supporting a busy office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and responding to inbound phone calls with careful attention to detail. • Maintain organized records, documents, and files to support accurate office administration. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate routine front-desk and receptionist tasks, including directing inquiries to the appropriate team members. • Assist with general office duties such as scheduling, correspondence, and preparation of administrative materials.
2026-06-19T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-06-18T00:00:00Z

Employee Experience & Office Manager

Escondido, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
A growing healthcare organization is hiring an Employee Experience & Office Manager to oversee office operations, employee engagement initiatives, onboarding coordination, and administrative leadership. This role combines elements of HR, operations, and office management and is ideal for someone who enjoys building culture while ensuring day-to-day operations run smoothly. The successful candidate will serve as a key liaison between employees, leadership, vendors, and external partners. ResponsibilitiesEmployee Experience & Engagement<ul><li>Coordinate employee onboarding and orientation programs</li><li>Plan employee recognition events, trainings, and engagement initiatives</li><li>Assist with recruiting coordination and workforce support activities</li><li>Serve as a resource for employee questions and office-related concerns</li></ul>Office & Administrative Leadership<ul><li>Manage office operations, facilities coordination, and vendor relationships</li><li>Oversee office budgets, supply management, and administrative processes</li><li>Support executive leadership with reporting and project coordination</li><li>Develop and maintain office policies and operational procedures</li></ul>Operational Support<ul><li>Coordinate company meetings, training sessions, and special events</li><li>Assist with HR compliance documentation and recordkeeping</li><li>Support departmental process improvement initiatives</li></ul>
2026-06-05T00:00:00Z

Bookkeeper

Vista, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support daily financial activities and keep office operations running smoothly in Vista, California. This position combines core accounting work with administrative coordination, making it ideal for someone who can manage multiple priorities with accuracy and professionalism. The role will handle billing, payables, receivables, payroll processing, and vendor coordination while helping maintain an organized and efficient workplace. Responsibilities: • Manage day-to-day bookkeeping functions, including accurate recording of financial transactions and maintenance of supporting documentation. • Oversee accounts payable activities by reviewing invoices, preparing payments, and ensuring obligations are settled within expected timelines. • Administer accounts receivable processes, including construction-related billing, invoice tracking, and follow-up on outstanding balances. • Process payroll with a high level of accuracy, including limited certified payroll reporting as needed. • Perform bank and account reconciliations to confirm financial records are complete, balanced, and up to date. • Coordinate essential office services such as shipping, mail distribution, supply ordering, equipment needs, and routine operational requests. • Maintain productive relationships with vendors, service providers, landlords, and internal teams to support uninterrupted office operations. • Organize meetings, appointments, calendars, and general administrative workflows while providing front-desk and visitor support when required. • Partner with HR and IT contacts to help uphold office procedures, support policy administration, and address office equipment needs. • Contribute to office improvement efforts, special projects, company events, and safety-focused workplace practices.
2026-06-02T00:00:00Z

Bookkeeper

Vista, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
A stable and growing manufacturing company is seeking a Bookkeeper to support daily accounting operations and maintain accurate financial records. This role is ideal for someone who enjoys managing a variety of accounting functions while working closely with leadership in a collaborative environment. The successful candidate will take ownership of day-to-day bookkeeping activities and assist with month-end reporting and financial administration. ResponsibilitiesAccounting & Bookkeeping<ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit cards, and balance sheet accounts</li><li>Maintain accurate general ledger records</li><li>Prepare customer invoices and monitor outstanding balances</li><li>Assist with month-end close and financial reporting activities</li><li>Process vendor payments and maintain vendor records</li></ul>Administrative Support<ul><li>Maintain organized accounting files and documentation</li><li>Assist with payroll preparation and reporting</li><li>Support year-end audit and tax preparation processes</li><li>Generate reports for management review</li></ul>
2026-06-15T00:00:00Z

Bookkeeper

Ontario, CA
onsite
Permanent / Full Time
46000 - 51000 USD / Yearly
We are looking for a skilled Bookkeeper to join a pharmaceutical company in Ontario, California and help keep daily accounting activity accurate, organized, and on schedule. This position supports core financial operations across payables, receivables, reconciliations, reporting, and record maintenance in a regulated manufacturing setting. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with cross-functional teams while upholding financial controls and compliance standards. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly. Responsibilities:• Manage daily accounts payable and accounts receivable activities, including reviewing invoices, issuing customer billings, and applying incoming payments accurately.• Reconcile bank accounts and other financial records regularly to ensure transactions are complete, balanced, and properly documented.• Investigate billing issues such as deductions, short payments, and account discrepancies, then coordinate follow-up to achieve timely resolution.• Maintain organized and accurate accounting documentation in alignment with company procedures and applicable regulatory expectations.• Assist with month-end close tasks by preparing supporting schedules, updating records, and helping ensure deadlines are met.• Partner with operations, purchasing, and supply chain teams to track inventory-related costs and support accurate financial reporting.• Prepare routine financial summaries, receivables aging reports, and supporting materials requested during audits or internal reviews.• Contribute to improvements in accounting workflows and help strengthen efficiency within day-to-day financial processes.
2026-06-16T00:00:00Z

Bookkeeper

Santa Ana, CA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented and experienced Bookkeeper to join our team in Santa Ana, California. This part-time role offers an opportunity to work closely with executive leadership in a dynamic non-profit environment, ensuring efficient financial operations and compliance with payroll and tax requirements. If you excel in managing financial processes, improving systems, and collaborating with key organizational leaders, we invite you to apply. Responsibilities:• Maintain accurate financial records and oversee accounts payable and receivable processes.• Prepare and process payroll using platforms such as Paychex, ensuring accuracy and compliance with tax regulations.• Collaborate with executive leadership to align financial operations with organizational goals.• Manage vendor relationships and oversee 1099 processing and contractor-to-employee transitions.• Handle payroll tax notices and correspondence from regulatory agencies, ensuring timely resolution.• Review and verify time sheets for accuracy prior to payroll processing.• Leverage automation tools to streamline workflows and enhance reporting accuracy.• Monitor grant funding and ensure compliance with reporting requirements for non-profit programs.• Utilize donation and payment management systems like Vanco to manage contributions across multiple regions.• Identify and implement system improvements to enhance financial efficiency and accuracy.
2026-05-27T00:00:00Z