9 results for Receptionist Operations Coordinator in San Carlos, CA

Receptionist

San Diego, CA
onsite
Temporary
22 - 23 USD / Hourly
Position Overview: Robert Half is seeking a compassionate and detail-oriented Receptionist on behalf of our client, a mission-driven nonprofit organization. This individual will serve as the first point of contact for clients, community members, and partners, playing a key role in creating a welcoming and supportive environment while ensuring smooth front office operations.Key Responsibilities:<ul><li>Greet clients, visitors, and community members with professionalism, empathy, and respect</li><li>Answer and direct incoming phone calls, emails, and inquiries in a timely manner</li><li>Provide general information about programs, services, and resources offered by the organization</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Manage incoming and outgoing mail, deliveries, and office supplies</li><li>Assist with scheduling appointments, meetings, and use of shared spaces</li><li>Perform administrative tasks including data entry, filing, and document preparation</li><li>Support client intake processes and maintain accurate records while ensuring confidentiality</li><li>Collaborate with program staff to ensure client needs are addressed efficiently</li><li>Assist with special events, outreach efforts, and other administrative projects as needed</li></ul>
2026-04-03T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
20 - 23 USD / Hourly
We are looking for an experienced and detail-oriented Receptionist to join our team on a contract basis in San Diego, California. In this role, you will serve as the first point of contact for staff and visitors, ensuring a welcoming and detail-oriented environment. This position involves a variety of administrative and organizational tasks to support daily office operations. Responsibilities: • Manage the front desk by greeting and assisting visitors and staff in a friendly and detail-oriented manner. • Coordinate office space reservations and ensure meeting areas are properly maintained. • Restock office supplies and place orders as needed to maintain inventory. • Assist with organizing and supporting internal events, including catered lunches and celebrations. • Perform general office tasks such as answering multi-line phone systems and routing calls appropriately. • Collaborate with various teams to provide ad hoc administrative support. • Ensure the reception area remains tidy and presentable at all times. • Act as a point of contact for inquiries and offer solutions to minor office-related issues. • Maintain a detail-oriented demeanor while interacting with employees at all levels of the organization. • Support operational leaders with assigned tasks as needed.
2026-03-31T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
22 - 24 USD / Hourly
Our company is seeking a professional and personable Receptionist to be the welcoming face of our office. The ideal candidate will thrive in a fast-paced environment, demonstrate strong communication skills, and provide exceptional customer service to all visitors and callers. Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Answer, screen, and direct incoming calls promptly.</li><li>Manage appointment scheduling and maintain meeting room calendars.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Provide general administrative support including data entry, filing, and document management.</li><li>Maintain a tidy and organized front desk and reception area.</li><li>Assist with office supply inventory and ordering.</li></ul>
2026-04-03T00:00:00Z

Receptionist

La Jolla, CA
onsite
Temporary
21 - 24 USD / Hourly
Our client is a mission-driven nonprofit organization, focused on creating a positive impact in the community. They are seeking a friendly and professional Receptionist to serve as the welcoming face and voice of the organization. This is a great opportunity for someone who is passionate about helping others and thrives in a collaborative environment. Key Responsibilities:<ul><li>Greet and assist all visitors, clients, and stakeholders with warmth and professionalism</li><li>Answer and direct incoming calls and emails, ensuring timely and accurate communication</li><li>Manage the front desk area, maintain a clean and organized reception space, and monitor guest check-in and security procedures</li><li>Support office operations, including scheduling meetings, managing calendars, and coordinating conference rooms</li><li>Process incoming and outgoing mail and deliveries</li><li>Assist with data entry, filing, and other administrative tasks as needed</li><li>Provide general support to staff and contribute to special projects and events</li></ul>
2026-04-03T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Our company is searching for a skilled Front Desk Coordinator to be the welcoming face of our office and maintain efficient front office operations. This role is perfect for individuals who thrive in a fast-paced environment and have outstanding communication and organizational abilities. Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a professional and friendly manner.</li><li>Manage incoming calls, direct inquiries, and handle mail and deliveries.</li><li>Schedule appointments and maintain meeting room calendars.</li><li>Perform office administrative duties such as data entry, filing, and document management.</li><li>Keep the front desk and reception area clean, organized, and presentable.</li><li>Assist with onboarding tasks and support other departments as needed.</li><li>Monitor and order office supplies.</li></ul>
2026-04-03T00:00:00Z

Administrative Coordinator – Operations

Carlsbad, CA
onsite
Temporary
27 - 32 USD / Hourly
Some roles keep things organized. Others quietly shape how an entire organization functions. A growing company in Carlsbad is seeking an Administrative Coordinator – Operations who can bring structure, clarity, and follow-through to daily business processes. This is not a purely task-based role — it is a position for someone who understands how moving pieces connect and takes ownership of keeping them aligned. In this role, you will work at the center of operations, supporting internal teams, coordinating workflows, and ensuring that projects, communication, and documentation stay on track. The right candidate will be someone who notices inefficiencies, asks thoughtful questions, and takes initiative to improve processes rather than simply maintain them.This opportunity is ideal for someone who enjoys problem-solving, process improvement, cross-functional coordination, and operational support within a fast-paced, evolving environment. Key Responsibilities<ul><li>Coordinate day-to-day operational workflows and internal processes</li><li>Support cross-functional teams with scheduling, tracking, and communication</li><li>Maintain and improve process documentation, SOPs, and internal systems</li><li>Assist with project coordination, timelines, and deliverables tracking</li><li>Prepare reports, dashboards, and operational summaries</li><li>Manage data entry, system updates, and administrative workflows</li><li>Identify process gaps and contribute to efficiency improvements</li><li>Support leadership with operational initiatives and special projects</li></ul>
2026-03-30T00:00:00Z

Front Desk Coordiantor

San Diego, CA
onsite
Temporary
22 - 24 USD / Hourly
Position Overview: Robert Half is seeking a professional and highly organized Front Desk Coordinator on behalf of our client, a fast-paced and growing construction company. This individual will serve as the first point of contact for visitors, vendors, and clients while providing critical administrative support to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and vendors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Manage front desk operations, including maintaining a clean and organized reception area</li><li>Coordinate mail distribution, deliveries, and outgoing shipments</li><li>Support scheduling for meetings, conference rooms, and team calendars</li><li>Assist with administrative tasks such as data entry, filing, document preparation, and reporting</li><li>Order and maintain office and job site supplies</li><li>Liaise with internal teams, including project managers and field staff, to support daily operations</li><li>Assist with onboarding paperwork and general HR-related administrative tasks as needed</li><li>Handle ad hoc projects and provide general office support to leadership</li></ul>
2026-04-03T00:00:00Z

Accounting Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary
23 - 27 USD / Hourly
Manufacturing is one of the most detail-driven environments — where accuracy, timing, and coordination directly impact production and delivery. A growing manufacturing company in San Diego is hiring an Accounting Coordinator to support day-to-day financial operations tied to inventory, purchasing, and production. This role is ideal for someone who enjoys structured work but also wants exposure to how finance connects with real, physical operations. This position sits between accounting and operations, supporting everything from invoice processing to inventory tracking and vendor coordination. The right candidate will be organized, dependable, and comfortable working with both numbers and cross-functional teams. Key Responsibilities<ul><li>Support accounts payable and receivable processes</li><li>Assist with purchase orders, invoicing, and vendor payments</li><li>Maintain accurate inventory and cost tracking records</li><li>Help with reconciliations and month-end close support</li><li>Coordinate with operations and warehouse teams on order flow</li><li>Track expenses and assist with basic reporting</li><li>Organize financial documentation and filing systems</li><li>Support internal communication between accounting and production</li></ul>
2026-03-30T00:00:00Z

Medical Receptionist

La Jolla, CA
onsite
Temporary
22 - 24 USD / Hourly
Position Overview: Robert Half is seeking a professional and detail-oriented Medical Receptionist to join this hospital team. The ideal candidate will be the first point of contact for patients, ensuring a smooth check-in process and helping the hospital operate efficiently.Key Responsibilities:<ul><li>Welcome patients and visitors, providing a positive first impression</li><li>Verify patient information, insurance, and process necessary forms</li><li>Schedule and manage appointments for multiple hospital departments</li><li>Answer multi-line phone system and route calls appropriately</li><li>Maintain accurate electronic medical records (EMR) and patient files</li><li>Coordinate with clinical and administrative staff to support daily operations</li><li>Handle billing, co-pays, and insurance verification as needed</li><li>Keep front desk area organized, professional, and compliant with hospital policies</li></ul>
2026-03-17T00:00:00Z