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4 results for Event Coordinator in San Antonio, TX

Bilingual Administrative Assistant

Fredericksburg, TX
onsite
Temporary to Hire
21.00 - 25.00 USD / Hourly
We are seeking a highly organized and proactive Bilingual Administrative Assistant to provide administrative support in a dynamic hospitality environment. This individual will serve as a trusted point of coordination, helping manage schedules, communications, priorities, and day-to-day administrative tasks. The ideal candidate is detail-oriented, resourceful, detail oriented, and fluent in both English and Spanish. Key Responsibilities Manage calendars, appointments, meetings, and scheduling logistics. Serve as a gatekeeper by screening calls, emails, and inquiries while prioritizing urgent matters. Coordinate travel arrangements, itineraries, reservations, and meeting preparations. Organize and maintain electronic and physical files, records, and confidential documentation. Assist with organizing, streamlining, and decluttering workflows, files, and administrative processes. Prepare correspondence, reports, presentations, and other documents. Track projects, deadlines, follow-up items, and action plans to ensure timely completion. Act as a liaison between leadership, employees, vendors, clients, and external partners. Support event planning, meetings, and special projects as needed. Coordinate vendor communications, service appointments, and administrative logistics. Handle sensitive and confidential information with professionalism and discretion. Provide bilingual communication support in English and Spanish, including written and verbal correspondence.
2026-07-02T17:30:09Z

Facilities Coordinator 3

Austin, TX
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for an experienced and adaptable Facilities Coordinator 3 to support daily workplace operations. This is a Contract position focused on front desk coverage, facilities coordination, vendor support, and maintaining a high standard of service across multiple office floors. The ideal candidate is comfortable working in a flexible seating environment, uses technology confidently, and brings a detail-oriented approach to both employee and visitor interactions. Responsibilities: • Oversee day-to-day facilities support for assigned office floors, helping maintain an organized, safe, and well-functioning workplace. • Perform routine walkthroughs to identify service needs, address presentation issues, and help ensure the office remains clean and operational. • Receive, prioritize, and follow up on maintenance and service requests, coordinating work through completion while maintaining strong customer service standards. • Partner with vendors, building staff, and service providers to schedule repairs, monitor progress, and minimize disruption to employees and guests. • Provide backup support for reception and mailroom operations, including visitor assistance, package handling, and general front desk coverage as needed. • Assist with meeting, conference, and event support by preparing spaces and coordinating related workplace services. • Maintain site records, service documentation, and operational information with accuracy and attention to detail. • Support office services such as supply coordination, equipment oversight, access pass administration, and general workplace assistance. • Contribute to a collaborative team environment by working closely with site leadership and responding flexibly to changing business needs.
2026-06-18T21:38:47Z

Project Assistant

Castroville, TX
onsite
Temporary / Contract
23.00 - 24.00 USD / Hourly
Our client is in need of a Project Assistant to support day-to-day operations for a busy construction project team in Texas. This position is ideal for someone who thrives in a fast-paced site environment, enjoys keeping teams organized, and can balance administrative coordination with responsive support. The role will help maintain efficient office workflows, support meetings and travel planning, and ensure project staff, visitors, and vendors receive attentive assistance throughout the project lifecycle. Responsibilities:• Support daily office operations for the construction site team by handling administrative activities that keep project work moving efficiently.• Deliver courteous and attentive assistance to team members, clients, vendors, and visitors while responding to general questions and escalating issues when needed.• Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.• Coordinate project logistics such as calendars, meeting spaces, seating plans, parking or access credentials, and other site-based administrative resources.• Arrange travel plans, lodging, schedules, and related materials for project staff and leadership as required.• Organize meetings from start to finish, including scheduling, agenda support, room setup, note-taking, and distribution of meeting summaries.• Maintain orderly project files and records, support document retrieval, and help keep office supplies stocked for daily site needs.• Assist with onboarding, site orientation, visitor procedures, special events, and occasional technical support coordination for issues affecting workplace productivity.• Contribute ideas that improve administrative processes and provide flexible support for additional project-related assignments as needed.
2026-07-02T17:30:09Z

Executive Assistant

Austin, TX
onsite
Temporary / Contract
28.00 - 33.00 USD / Hourly
We are looking for an experienced and adaptable Executive Assistant to support daily office operations and provide high-level administrative coordination for a busy team. This is a contract-to-hire role ideal for someone who thrives in a fast-moving environment and can balance executive support with office admin responsibilities. The role calls for strong judgment, excellent organization, and a service-oriented approach to creating a welcoming and efficient workplace experience. Responsibilities:• Oversee the day-to-day flow of the office, ensuring workspaces, reception areas, and shared spaces remain organized, functional, and well maintained throughout the day.• Coordinate meeting arrangements by managing room availability, preparing materials, arranging catering, and handling setup and cleanup requirements.• Maintain executive and conference room calendars, schedule appointments and meetings, and quickly address conflicts or last-minute changes.• Arrange domestic and international travel plans, and complete expense reporting and timesheet administration with accuracy and timeliness.• Support onboarding activities for new team members by helping organize orientation logistics and office readiness.• Partner with internal teams to schedule candidate interviews, manage recruiting logistics, and assist with training sessions, team events, and employee engagement activities.• Work with external service providers and vendors for office services such as equipment, cleaning, mail, and other operational support needs.• Prepare and distribute weekly office updates to keep employees informed about upcoming meetings, visitors, and team activities.
2026-07-02T17:30:09Z