3 results for Adminstrative Assistant in San Antonio, TX

Executive Assistant

San Antonio, TX
onsite
Permanent
80000 - 95000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to leadership in San Antonio, Texas. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a key liaison to the Board of Directors while ensuring seamless coordination of meetings, calendars, and administrative tasks. Responsibilities: • Serve as the first point of contact for leadership, ensuring attentive and positive interactions with external inquiries. • Coordinate and manage requests and meetings related to the Board of Directors. • Assist in developing agendas and presentations for Board of Directors meetings. • Prepare, distribute, and maintain detailed minutes for Board of Directors meetings. • Manage executive calendars, including scheduling appointments and resolving conflicts. • Handle credit card reconciliations, timesheet entries, and expense report submissions for designated leaders. • Organize and oversee internal and external meetings, including scheduling, reminders, and catering arrangements. • Format presentations and disseminate relevant materials for internal meetings. • Maintain confidential records in databases and external documents. • Establish and manage both paper and electronic filing systems to ensure accurate record-keeping.
2026-03-11T00:00:00Z

Senior Executive Assistant

San Antonio, TX
onsite
Temporary
30 - 40 USD / Hourly
The Senior Executive Assistant provides high‑level administrative, operational, and strategic support to the Chief Executive Officer and executive leadership team. This role serves as a primary point of contact for internal and external stakeholders, oversees executive‑level communications, and manages critical organizational priorities with discretion and sound judgment. <ul><li>Serve as the primary administrative and strategic point of contact for the CEO and executive leadership team.</li><li>Represent executive leadership in external interactions with professionalism and poise.</li><li>Proactively manage executive calendars, including complex scheduling, prioritization, and coordination across multiple stakeholders.</li><li>Prepare, review, and edit executive‑level correspondence, presentations, and briefings.</li><li>Anticipate information and workflow needs to keep executive leadership informed and prepared.</li><li>Oversee preparation and submission of expense reports, timesheets, and credit card reconciliations for designated leaders.</li><li>Lead planning and execution of internal and external meetings and events, including scheduling, reminders, conference room setup, catering, and technology coordination.</li><li>Support data entry, reporting, and document preparation to meet operational and leadership needs.</li><li>Maintain and organize confidential records, databases, and filing systems (both electronic and paper).</li><li>Assist with formatting and enhancing presentations for executive meetings.</li><li>Partner with internal teams to ensure leadership initiatives and priorities are supported and executed effectively.</li><li>Assist with special projects requiring research, organization, and coordination across departments.</li><li>Provide a consistent, high‑quality point of contact ensuring seamless communication between executives, staff, Board members, and external partners.</li></ul>
2026-03-06T00:00:00Z

Project Assistant

Castroville, TX
onsite
Temporary
20 - 24 USD / Hourly
Our client is in need of a dedicated Project Administrative Assistant to join their team in Castroville, Texas. The right candidate will provide essential administrative support to a construction site project team, ensuring smooth operations and effective communication. This position offers an opportunity to contribute to dynamic projects while fostering collaboration and attention to detail. Responsibilities:• Provide daily administrative support to the construction site project team, ensuring efficient workflows.• Process expense reports and maintain accurate financial documentation for Project Executives and Managers.• Organize and manage project-specific tools, calendars, conference rooms, and access materials.• Maintain project organizational charts and seating arrangements, keeping records updated.• Coordinate travel arrangements, including reservations, accommodations, and itineraries for team members.• Schedule and organize project-related meetings, prepare agendas, and document minutes for distribution.• Address office inquiries from staff, clients, and vendors, escalating issues when necessary.• Facilitate project staff orientations and transitions, ensuring smooth integration into the team.• Oversee the ordering and management of supplies to support project office operations.• Assist with special projects and events, contributing to the overall effectiveness of administrative services.
2026-03-11T00:00:00Z