Our Client in the Healthcare industry is hiring an Accounts Payable Specialist!<br><br>Job Summary:<br>Our company is seeking a detail-oriented Accounts Payable Specialist to join our finance and accounting team. This position is responsible for the primary accounts payable function for the company and subsidiaries, ensuring all payments are processed timely, accurately, and efficiently. The Accounts Payable Specialist will also maintain various general ledger accounts and records related to the company’s financial statements.<br><br>Key Responsibilities:<br><br>Process, verify, and enter invoices and expense reports into the accounting system.<br>Match purchase orders, invoices, and receipts to ensure proper documentation and approvals.<br>Manage weekly, biweekly, and monthly payments via check, ACH, or wire transfer.<br>Review and prepare invoices for payment using various payment methods.<br>Responsible for making accruals weekly or monthly for vendor invoices.<br>Set up new vendors as requested, review for accuracy and completeness, and request executed W-9 forms.<br>Obtain proper approval on all invoices before processing payment.<br>Review employee expense reports for accuracy before processing and payment.<br>Process all lease payments promptly and ensure all rental payments are received by the due date.<br>Reconcile accounts payable transactions and monitor outstanding balances.<br>Review all invoices for accurate sales tax calculations and accrue differences when necessary.<br>Maintain accurate and organized accounts payable records and files, both physical and electronic.<br>Perform research when the general ledger accounts payable account is out of balance or as needed.<br>Assist with researching invoices and general ledger accounts.<br>Support month-end close and audits related to accounts payable.<br>Comply with company policies and procedures regarding accounts payable.<br>Perform other office duties as assigned.<br><br>Qualifications:<br><br>Minimum of two years’ experience in an accounting, bookkeeping, or accounts payable position.<br>Associate’s degree in accounting, business, or equivalent required.<br>Proven experience with intermediate to advanced knowledge of Excel and Microsoft Office Suite.<br>Prior experience with accounting software preferred.<br>Strong organizational skills with the ability to multi-task and follow through on assigned tasks.<br>Excellent written and verbal communication skills.<br>Ability to work both independently with minimal supervision and collaboratively as part of a team.<br>Problem-solving skills and the ability to proactively think of solutions.<br>Capable of managing high volumes of transactions accurately and efficiently.<br>Detail-oriented and able to handle confidential information.<br><br><br> If you're interested in this position, we encourage you to apply online or call our office at (210) 696-8300!
Our client, an advertising company, is searching for an Accounts Payable Specialist with a shared services background for an immediate start. <br><br>As the Accounts Payable Specialist, you will be focused on processing invoices, ensuring account coding is accurate and providing exceptional customer service to vendors and internal customers. As a member of the accounts payable team, this position will also continue to build and develop the best practices in all policies and processes, implement continuous improvement efforts while also ensuring internal controls and compliance requirements are met. <br>Job Responsibilities: <br>• Process invoice exceptions, entering and verifying GL coding<br>• Reviews and prioritizes daily workload to ensure all vendors receive payment within stated terms<br>• Maintain and resolve all invoice exception queues, including duplicates, missing vendor and miscellaneous<br>• Properly research and handle utility past due and disconnect notices<br>• Manage interface batch files from front-end system to Workday Financials<br>• Manage pay cycles and disbursements<br>• Respond to inquiries from vendors and internal customers in a timely manner<br>• Reconcile vendor statements, research, and correct discrepancies<br>• Process AP in CenterViews <br>• Support P-card program, order new cards and manage credit limits<br>• Maintain vendor setup and vendor maintenance of key fields according to the established policies and procedures<br>• Support 1099 vendor reconciliation<br>• Assist in month-end close process<br>• Assists in special projects as assigned including completion of 1099 processing<br>• Performs other duties as assigned<br>Education and Certifications <br>• Associate’s degree (AA) or equivalent from two-year accredited university strongly preferred<br>Work Experience <br>• At least 3-5 years high volume accounts payable experience in a corporate or shared service center environment<br>• Experience with Workday Financials ERP system preferred<br>Skills<br>• Must have strong work ethic<br>• Detail oriented, professional attitude, reliable<br>• Ability to interact with employees and vendors in a professional manner<br>• Highly collaborative including ability to work effectively with cross functional teams<br>• Ability to multi-task and manage priorities effectively in a fast-paced environment<br>• Basic accounting principles knowledge and research and resolution skills<br>• Excellent written and verbal communication skills<br>• Proficient skills in Microsoft Excel and Word<br>• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness competencies<br>•establishes and maintains effective relationships with customers and gains their trust and respect.<br>• Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.<br> If you are extremely detail oriented, able to multitask and are looking to work in a fast-paced environment this position is for you! Apply online now for immediate consideration or call 210-696-8300.
We are looking for an experienced Accounts Payable Clerk to join our team in San Antonio, Texas. This role is essential in ensuring the accurate and timely processing of invoices and payments to vendors while maintaining compliance with company policies. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and attention to detail while collaborating effectively with internal and external stakeholders.<br><br>Responsibilities:<br>• Accurately process vendor invoices daily, adhering to company policies and ensuring timely payments.<br>• Communicate with vendors to address inquiries and resolve discrepancies.<br>• Coordinate with internal teams and external customers to resolve invoice or payment-related issues.<br>• Perform two-way and three-way matching for invoices and purchase orders.<br>• Reconcile vendor statements by verifying payments and investigating overdue invoices.<br>• Assist in preparing and filing annual Federal 1099 reports, including gathering necessary vendor documentation.<br>• Monitor outstanding checks, taking appropriate actions to resolve issues and reissue checks when required.<br>• Identify and recommend process improvements to enhance efficiency and accuracy within accounts payable operations.<br>• Support the annual completion of the Unclaimed Property Report and maintain proper documentation.<br>• Provide guidance and assistance to team members and respond to financial inquiries from customers.
Our client, an advertising company, is searching for an Accounts Payable Specialist with a shared services background for an immediate start. <br><br>As the Accounts Payable Specialist, you will be focused on processing invoices, ensuring account coding is accurate and providing exceptional customer service to vendors and internal customers. As a member of the accounts payable team, this position will also continue to build and develop the best practices in all policies and processes, implement continuous improvement efforts while also ensuring internal controls and compliance requirements are met. <br>Job Responsibilities: <br>• Process invoice exceptions, entering and verifying GL coding<br>• Reviews and prioritizes daily workload to ensure all vendors receive payment within stated terms<br>• Maintain and resolve all invoice exception queues, including duplicates, missing vendor and miscellaneous<br>• Properly research and handle utility past due and disconnect notices<br>• Manage interface batch files from front-end system to Workday Financials<br>• Manage pay cycles and disbursements<br>• Respond to inquiries from vendors and internal customers in a timely manner<br>• Reconcile vendor statements, research, and correct discrepancies<br>• Process AP in CenterViews <br>• Support P-card program, order new cards and manage credit limits<br>• Maintain vendor setup and vendor maintenance of key fields according to the established policies and procedures<br>• Support 1099 vendor reconciliation<br>• Assist in month-end close process<br>• Assists in special projects as assigned including completion of 1099 processing<br>• Performs other duties as assigned<br>Education and Certifications <br>• Associate’s degree (AA) or equivalent from two-year accredited university strongly preferred<br>Work Experience <br>• At least 3-5 years high volume accounts payable experience in a corporate or shared service center environment<br>• Experience with Workday Financials ERP system preferred<br>Skills<br>• Must have strong work ethic<br>• Detail oriented, detail oriented attitude, reliable<br>• Ability to interact with employees and vendors in a detail oriented manner<br>• Highly collaborative including ability to work effectively with cross functional teams<br>• Ability to multi-task and manage priorities effectively in a fast-paced environment<br>• Basic accounting principles knowledge and research and resolution skills<br>• Excellent written and verbal communication skills<br>• Proficient skills in Microsoft Excel and Word<br>• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness competencies<br>•establishes and maintains effective relationships with customers and gains their trust and respect.<br>• Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.<br> If you are extremely detail oriented, able to multitask and are looking to work in a fast-paced environment this position is for you! Apply online now for immediate consideration or call 210-696-8300.
We are looking for a skilled Full Charge Bookkeeper to join our team in Austin, Texas. In this Contract to permanent position, you will play a critical part in managing financial operations and ensuring accurate record-keeping. The ideal candidate is detail-oriented, proficient in accounting software, and experienced in handling payroll, accounts receivable, and accounts payable.<br><br>Responsibilities:<br>• Accurately record daily financial transactions, including sales, expenses, payments, and receipts, using accounting software.<br>• Process payroll by calculating employee hours, deductions, and preparing timely payments.<br>• Oversee accounts payable by recording vendor expenses and ensuring timely payments.<br>• Handle accounts receivable by tracking client invoices, coordinating with project managers, and monitoring payment statuses.<br>• Perform bank reconciliations to verify internal records against bank statements and resolve discrepancies.<br>• Maintain the general ledger with thorough and accurate financial entries.<br>• Generate financial reports and provide organized documentation for audits, tax filings, and financial analysis.<br>• Assist with administrative and office tasks as needed to support overall operations.
We are looking for an experienced Bookkeeper to join our team in Austin, Texas. The ideal candidate will be responsible for managing financial transactions, maintaining accurate records, and ensuring the smooth operation of day-to-day accounting tasks. This role is an excellent opportunity for a detail-oriented individual with a strong background in bookkeeping and financial management.<br><br>Responsibilities:<br>• Record and classify financial transactions accurately within accounting software.<br>• Perform regular reconciliations of bank and credit card statements to ensure accuracy.<br>• Manage accounts payable and accounts receivable processes efficiently.<br>• Prepare and distribute invoices, receipts, and payments in a timely manner.<br>• Maintain comprehensive and organized financial records and documentation.<br>• Assist in preparing payroll and ensuring compliance with tax filing requirements.<br>• Generate financial reports and provide support for budgeting and forecasting.<br>• Collaborate with management to ensure financial practices align with organizational goals.
We are looking for an experienced Bookkeeper to join our team in Austin, Texas. In this role, you will oversee comprehensive bookkeeping tasks for multiple clients, ensuring accuracy in financial reporting and transaction management. This position requires excellent attention to detail and strong communication skills to effectively handle client engagements and maintain organized financial records.<br><br>Responsibilities:<br>• Manage the complete bookkeeping cycle for assigned clients, including reviewing data, categorizing transactions, and performing reconciliations.<br>• Prepare and finalize monthly financial statements, ensuring all reports are accurate and complete before delivery.<br>• Maintain proactive communication with clients to gather missing documents, clarify transactions, and confirm necessary adjustments.<br>• Update and organize client files, notes, and financial records using Canopy, QuickBooks Online, and other approved platforms.<br>• Handle multiple client accounts simultaneously, prioritizing tasks based on deadlines and complexity.<br>• Ensure proper classification and recording of accounts payable and receivable transactions.<br>• Conduct detailed bank reconciliations to verify account balances and resolve discrepancies.<br>• Collaborate with clients to address inquiries and provide guidance on financial matters.<br>• Adhere to established bookkeeping procedures and standards to maintain consistency across all accounts.
We are looking for a skilled Full Charge Bookkeeper to join our team in San Antonio, Texas. In this role, you will play a vital part in managing financial records, ensuring accuracy in accounting processes, and supporting a diverse range of clients. This position offers a collaborative work environment with hybrid flexibility and opportunities for growth.<br><br>Responsibilities:<br>• Manage full-cycle bookkeeping tasks, including accounts payable, accounts receivable, and general ledger maintenance.<br>• Perform bank and credit card reconciliations to ensure accurate financial reporting.<br>• Handle accrual basis accounting for startup and service-based clients.<br>• Prepare and deliver financial reports to clients, ensuring clarity and accuracy.<br>• Onboard new clients by setting up accounts and streamlining their bookkeeping processes.<br>• Collaborate with internal teams to maintain a cohesive and supportive work environment.<br>• Communicate with clients to address discrepancies and gather necessary documentation.<br>• Utilize QuickBooks and occasionally Xero for day-to-day bookkeeping tasks.<br>• Assist with month-end, quarter-end, and year-end closing activities.<br>• Provide bookkeeping services to a variety of industries, including medical, dental, legal, and other specialized services.
<p>We are looking for an experienced PART- TIME Accounting Clerk to join our team in San Antonio, Texas. This is a long-term contract position offering the opportunity to contribute to a dynamic accounting department within the Food & Beverage industry. The ideal candidate will play a key role in maintaining accurate financial records and ensuring smooth operations of accounts payable and receivable processes.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, ensuring timely and accurate payments to vendors.</p><p>• Manage accounts receivable tasks, including generating invoices and following up on overdue payments.</p><p>• Reconcile bank statements and general ledger accounts to maintain financial accuracy.</p><p>• Organize and maintain financial documents and vendor records for easy access and compliance.</p><p>• Assist with month-end and year-end closing activities, ensuring all financial data is properly accounted for.</p><p>• Enter and update data in accounting systems, maintaining a high level of precision.</p><p>• Prepare financial reports as needed to support decision-making processes.</p><p>• Respond to inquiries from vendors, clients, and internal staff regarding payment statuses and transactions.</p><p>• Conduct research on delinquent accounts and take necessary steps to resolve overdue payments.</p><p>• Support billing functions, including invoice processing and collection efforts.</p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Buda, Texas. This role involves managing customer billing, ensuring accurate payment processing, and supporting financial reconciliations. The ideal candidate will thrive in a fast-paced environment and bring strong organizational skills to maintain smooth operations.<br><br>Responsibilities:<br>• Prepare, issue, and verify customer invoices across multiple entities to ensure accuracy and completeness.<br>• Record and validate payments and transactions related to accounts receivable, maintaining meticulous records.<br>• Organize and retrieve accounts receivable documentation, ensuring accessibility and compliance.<br>• Perform timely reconciliations of bank accounts and credit card statements on a monthly basis.<br>• Assist in month-end and year-end accounting closures while adhering to strict deadlines.<br>• Collaborate with the collections team to manage and follow up on outstanding payments.<br>• Support billing functions and resolve discrepancies to maintain accurate client accounts.<br>• Monitor and manage cash applications to ensure proper allocation of funds.
