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28 results for Executive Assistant in Saint Helena, MD

Executive Assistant

Baltimore, MD
remote
Temporary / Contract
27.00 - 35.00 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-05-04T19:58:45Z

Executive Assistant

Bowie, MD
onsite
Temporary / Contract
26.60 - 30.80 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team in Bowie, Maryland. In this role, you will provide high-level administrative support to the leadership team. This is a long-term contract position that requires a proactive and organized individual capable of managing multiple tasks efficiently while maintaining professionalism and confidentiality. Responsibilities:• Deliver comprehensive administrative and clerical support to leadership, including managing schedules and correspondence for two leadership roles.• Coordinate and organize meetings, conferences, interviews, and appointments as required.• Review, edit, proofread, and format documents and materials produced by leadership and staff.• Establish and maintain both paper and electronic filing systems, ensuring proper organization and periodic updates.• Track and file signed documentation, including administrative personnel records.• Prepare reimbursement documentation for expenses incurred through corporate and Diners Club cards assigned to leadership.• Attend meetings and accurately record minutes when requested.• Manage travel arrangements for leadership and other personnel, including booking flights, hotels, and ground transportation, as well as processing reimbursement requests.• Collaborate with other administrative staff across departments to ensure smooth operations and support.• Provide backup assistance to other office staff during their absence or as needed.
2026-04-06T14:13:44Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000.00 - 165000.00 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-04-01T18:38:44Z

Administrative Assistant

Mitchellville, MD
onsite
Temporary / Contract
25.00 - 33.00 USD / Hourly
We are looking for an Administrative Assistant to support a philanthropy-focused team in Maryland. This Long-term Contract opportunity is ideal for an experienced, detail-oriented individual who can manage day-to-day office coordination, provide attentive administrative support, and interact confidently with donors, executives, and visitors. The position requires a high level of accuracy, discretion, and adaptability in a structured onsite environment. You will play an important role in helping the office operate smoothly while maintaining organized records and clear communication. Responsibilities: • Provide administrative support to leadership within a foundation environment, ensuring daily operations remain organized and efficient. • Manage front-desk and receptionist activities, including welcoming visitors and handling a high volume of inbound calls with care. • Prepare, update, and maintain records, correspondence, and other office documentation with strong attention to detail. • Enter and review data accurately across internal tracking systems and spreadsheets to support reporting and office workflows. • Use DonorPerfect and Microsoft Office 365 applications, including Excel, to organize information and support administrative processes. • Coordinate schedules, meetings, and general office tasks while responding to shifting priorities with flexibility. • Support donor and stakeholder interactions by providing timely follow-up, clear communication, and attentive service. • Maintain an orderly onsite office presence during regular weekday business hours and assist with additional administrative needs as assigned.
2026-04-24T18:08:48Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Baltimore, Maryland. This role is part of the Financial Services industry and offers the opportunity to support daily office operations with precision and professionalism. As a Long-term Contract position, it provides a stable work environment for individuals eager to contribute their organizational and communication skills. Responsibilities: • Manage and organize administrative tasks to ensure the smooth operation of the office. • Answer and direct inbound calls promptly, providing excellent customer service. • Perform accurate data entry to maintain and update records. • Support reception duties, including greeting visitors and handling inquiries. • Coordinate schedules, appointments, and meetings as needed. • Assist in preparing reports, presentations, and other documentation. • Maintain office supplies inventory and handle procurement processes. • Ensure compliance with company policies and procedures in all administrative activities. • Collaborate with team members to streamline workflows and improve efficiency. • Handle additional tasks as assigned to support overall office functions.
2026-04-06T14:53:41Z

Administrative Assistant

Silver Spring, MD
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Silver Spring, Maryland in a contract-to-permanent capacity. This role is ideal for someone who is highly organized, communicates professionally, and can keep daily office operations running smoothly. The position supports administrative workflows through meeting coordination, documentation, and mail handling while providing dependable service to internal staff and external clients. Responsibilities: • Manage outgoing and incoming mail by sorting deliveries, preparing items for shipment, and ensuring correspondence reaches the correct recipients. • Record key discussion points during meetings and produce clear, accurate meeting minutes for distribution afterward. • Prepare client shipping labels using provided airway bill information and coordinate timely dispatch of materials. • Support front-office activities by answering calls, relaying messages, and responding courteously to routine inquiries. • Help organize meetings, appointments, and schedules to keep administrative activities on track. • Maintain administrative records and perform data entry tasks with accuracy and attention to detail. • Assist with general office coordination, including handling building mailbox-related tasks and supporting day-to-day operational needs.
2026-05-01T11:53:41Z

Administrative Assistant

Halethorpe, MD
remote
Temporary / Contract
20.00 - 27.00 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-05-04T19:53:42Z

Administrative Assistant

York, PA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
Be the organizational backbone of a busy, growing office! Are you detail‑oriented, organized, and enjoy keeping things on track? We’re looking for a motivated Administrative Assistant to support day‑to‑day office operations and help our team stay efficient and organized. What You’ll Be Doing:<ul><li>Provide administrative and clerical support to the office team</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and assist with correspondence</li><li>Handle filing, data entry, and document management</li><li>Support special projects and daily office needs as they arise</li></ul>
2026-04-21T16:18:44Z

Administrative Assistant

Washington, DC
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a highly organized and proactive Administrative Assistant to join our team on a contract-to-permanent basis. This role is based in Washington, District of Columbia, and requires a detail-oriented individual who excels at multitasking and providing exceptional administrative support. If you thrive in a fast-paced environment and enjoy contributing to the smooth functioning of an office, we encourage you to apply. Responsibilities: • Manage daily administrative tasks, including scheduling appointments, organizing files, and maintaining office records. • Answer and direct inbound calls professionally, ensuring prompt and courteous communication. • Perform accurate data entry to update and maintain databases, spreadsheets, and other documentation. • Serve as the first point of contact by greeting visitors and providing receptionist duties with a welcoming demeanor. • Coordinate office supplies and equipment needs, ensuring the workspace remains efficient and functional. • Assist with preparing reports, presentations, and correspondence as needed. • Support team members by managing travel arrangements and expense reporting. • Handle incoming and outgoing mail, ensuring timely distribution and delivery. • Maintain confidentiality of sensitive information and handle all tasks with discretion.
2026-04-13T12:28:41Z

Project Assistant

Rockville, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:38:44Z

Project Assistant

Gaithersburg, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:48:40Z

Project Assistant

Rockville, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role helps keep projects organized, on schedule, and aligned with business goals. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:44:04Z

Project Assistant

Bethesda, MD
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
We are seeking a detail-oriented Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role helps keep projects organized, on schedule, and aligned with business goals. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:48:40Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for skilled Legal Assistant to join a dynamic, mid-sized law firm in Baltimore, Maryland. Ideal candidates will bring a keen attention to detail, strong organizational abilities, and experience in litigation support. This is an excellent opportunity for individuals who thrive in fast-paced environments and can balance multiple priorities effectively. Responsibilities:• Coordinate and schedule appointments, depositions, and other legal proceedings to ensure smooth case management.• Handle electronic court filing processes in both state and federal jurisdictions with accuracy and efficiency.• Draft and organize interrogatories, pleadings, and other legal documents to support litigation efforts.• Manage document handling and retrieval using advanced document management systems.• Collaborate with attorneys and other team members to facilitate case preparation and strategy.• Maintain meticulous records and track deadlines to ensure compliance with court requirements.• Provide administrative support, including correspondence preparation and file maintenance.• Prioritize and manage multiple projects to meet deadlines and client expectations.• Conduct research to gather information relevant to cases and legal proceedings.• Ensure confidentiality and security of sensitive legal information at all times.
2026-05-01T15:04:00Z

Legal Assistant

Alexandria, VA
onsite
Permanent / Full Time
80000.00 - 85000.00 USD / Yearly
:About the jobMerchant & Gould has been a leader in intellectual property law for more than 100 years. We are recognized as one of the most active filers of patents in the country, and are consistently rated among the top patent, copyright and trademark firms. We currently have an opportunity for a patent prosecution legal assistant. The salary range for the position is $70,000-$95,000, based years of experience.We are looking for a highly skilled patent prosecution legal assistant with five+ years of experience in U.S. patent prosecution. Knowledge and experience with policies and procedures pertaining to the PTO and electronic filing required. The professional we seek must be a positive self-starter, extremely organized, detail-oriented and highly accurate, deadline-driven, have strong computer skills and excellent verbal and written communication skills.Summary of Position (hybrid):Provides client management support for attorney, not limited to written and verbal communications with clients along with maintaining docket and client specific procedures. Assists attorney in prosecuting patent applications in the United States and various foreign countries.In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.Responsibilities:Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing.Maintain clients' portfolios by being proactive in facilitating communication between attorney and client.Maintains and updates docketing log spreadsheet.On-going verbal and written communication with attorneys, clients and foreign associates.Other administrative tasks and projects as may be assigned.Knowledge, Skills and Abilities Required * BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution. * Familiarity with electronic case management systems and USPTO rules and requirements. IPFolio, Memotech, etc. is a plus. * Familiarity with the prosecution of U.S. Trademark applications a plus. * Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database. Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required. Possible use of speech-to-text transcription software. * Ability to work independently and meet critical deadlines under supervision of attorney. * Ability to organize and prioritize numerous tasks and complete them under time constraints. * Ability to concentrate on detailed work for up to 80% of work day. * Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, includ ...
2026-04-15T12:48:44Z

Accounting Assistant

Silver Spring, MD
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Silver Spring, Maryland. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and comfortable handling high-volume accounting tasks in a fast-paced environment. The person in this role will contribute to accurate payment processing, record maintenance, and general accounting support while working with tools such as QuickBooks and Bill.com. Responsibilities: • Process vendor invoices accurately and enter payment details into accounting systems in a timely manner. • Support accounts payable activities by reviewing, coding, and preparing invoices for approval and payment. • Assist with accounts receivable tracking and maintain organized financial records for follow-up and reporting. • Perform data entry with a high level of accuracy while updating accounting information across internal files and platforms. • Use QuickBooks and Bill.com to manage transaction records, payment workflows, and supporting documentation. • Reconcile bank activity and help identify discrepancies by comparing statements with internal accounting records. • Maintain digital and physical filing systems to ensure financial documents are easy to retrieve and audit-ready. • Provide general administrative and accounting support to help keep daily finance operations running smoothly.
2026-04-29T21:43:41Z

Office Assistant

Rockville, MD
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will have strong communication skills, a customer-focused approach, and the ability to manage multiple tasks in a fast-paced environment. Responsibilities: • Answer phones, greet visitors, and direct inquiries appropriately. • Maintain office supplies and assist with purchasing and vendor coordination. • Support document preparation, filing, and data entry tasks. • Assist staff with scheduling and administrative projects. • Handle incoming and outgoing correspondence.
2026-04-29T19:18:46Z

Office Assistant

Gaithersburg, MD
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
WE are looking a Office Assistant provides general administrative and clerical support to ensure efficient daily operations. This position requires strong organizational skills and attention to detail. Responsibilities: • Answer phones, greet visitors, and direct inquiries appropriately. • Maintain office supplies and assist with purchasing and vendor coordination. • Support document preparation, filing, and data entry tasks. • Assist staff with scheduling and administrative projects. • Handle incoming and outgoing correspondence.
2026-04-29T19:23:40Z

Office Assistant

Hyattsville, MD
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will have strong communication skills, a customer-focused approach, and the ability to manage multiple tasks in a fast-paced environment Responsibilities: • Answer phones, greet visitors, and direct inquiries appropriately. • Maintain office supplies and assist with purchasing and vendor coordination. • Support document preparation, filing, and data entry tasks. • Assist staff with scheduling and administrative projects. • Handle incoming and outgoing correspondence.
2026-04-29T19:08:45Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. This role requires strong communication skills, attention to detail, adaptability, and the ability to manage multiple priorities. Responsibilities: • Answer phones, greet visitors, and direct inquiries appropriately. • Maintain office supplies and assist with purchasing and vendor coordination. • Support document preparation, filing, and data entry tasks. • Assist staff with scheduling and administrative projects. • Handle incoming and outgoing correspondence.
2026-04-29T19:18:46Z

Office Assistant

Bethesda, MD
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are seeking a dependable and organized Office Assistant to support day-to-day administrative operations and help maintain an efficient office environment. This role is ideal for someone with strong communication skills, attention to detail, and the ability to manage multiple priorities. Responsibilities: • Answer phones, greet visitors, and direct inquiries appropriately. • Maintain office supplies and assist with purchasing and vendor coordination. • Support document preparation, filing, and data entry tasks. • Assist staff with scheduling and administrative projects. • Handle incoming and outgoing correspondence.
2026-04-29T19:13:45Z

Assistant Controller

Camp Springs, MD
onsite
Permanent / Full Time
100000.00 - 125000.00 USD / Yearly
My client has an exciting opportunity for an Assistant Controller to join a well-established non-profit organization based in Camp Springs, MD. This role is ideal for an accountant with non-profit and union experience who is seeking meaningful work, strong benefits, and excellent work-life balance. The Assistant Controller will support the accounting department by overseeing day-to-day accounting operations, managing union-related financial reporting, preparing supporting schedules, assisting with the annual audit, and ensuring compliance with applicable regulations. This organization offers outstanding benefits, including 100% employer-paid medical coverage. Daily responsibilities of the Assistant Controller include: · Facilitate the month-end close process.· Assist with the annual Single Audit.· Reconcile general ledger accounts and financial statements.· Ensure compliance with regulatory agencies and reporting requirements.· Review and confirm accuracy of union codes and related reporting.· Prepare supporting schedules and assist with additional administrative duties as needed.
2026-04-21T14:48:44Z

Development Accountant

Washington, DC
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Development Accountant (Hybrid, DC-Based)Are you passionate about making an impact in the affordable housing sector? Join a mission-driven team dedicated to building, preserving, and financing high-quality affordable housing. With nearly 40 years of experience and a collaborative, cross-functional staff of 60+, we put residents first and innovate solutions that help strengthen communities nationwide.Position Overview As a Development Accountant, you will report to the Assistant Controller, Real Estate and Property Accounting, overseeing the financial operations for a portfolio of affordable housing properties in various stages of development and operation. This highly collaborative role offers a blend of accounting, analysis, and stakeholder engagement to ensure accuracy, transparency, and compliance with organizational and GAAP standards.You’ll interact with property managers, lenders, internal teams, deal investors, and external partners to deliver timely financial information, facilitate audits, and drive ongoing improvements. This DC-based position qualifies for a hybrid work schedule Key Responsibilities<ul><li>Full-cycle accounting and financial statement preparation for assigned real estate projects (operational, predevelopment, and development).</li><li>Oversee monthly reconciliations, variance analyses, and financial reporting from third-party property management accountants.</li><li>Track and account for partnership interests, fees, funds, and project financial execution (General Partner/Limited Partner).</li><li>Monitor intercompany activity: operating properties, loans receivable/payable, and related reconciliations.</li><li>Collaborate on annual budget and forecast development and report significant variances to management.</li><li>Assist with audits, tax process coordination, proforma preparation, settlement statements, and compliance activities.</li><li>Manage construction draws, lender requisitions, and reconcile draw schedules to project budgets and actual costs.</li><li>Update and maintain property ledgers; integrate development activities and construction transactions into operating records.</li><li>Develop and maintain depreciation, amortization, and asset retirement obligation schedules.</li><li>Lead preparation of supporting audit documentation and communication with vendors, contractors, and banks.</li><li>Contribute to internal controls and process improvements per GAAP.</li><li>Serve as liaison between finance and development teams for assigned properties.</li></ul>Why Apply? This is an extraordinary opportunity for a skilled accountant with a passion for affordable housing and public service to be involved in several areas (predevelopment, development, operational, funds, etc.) of real estate accounting. Grow your career while helping deliver lasting impact and stability to communities while being mentored by and have direct access to a fantastic leadership and executive team. Apply directly to this posting for immediate consideration. If you have additional questions, contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn.
2026-04-15T15:28:45Z

Legal Assistant

Annapolis, MD
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for a dedicated Legal Assistant to join a respected personal injury law firm in Annapolis, Maryland. This role is essential in supporting attorneys throughout the litigation process, ensuring smooth case management, and delivering exceptional service to clients during critical pre-trial and trial phases. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills. Responsibilities: • Draft, review, and file legal documents, including complaints, motions, and discovery materials. • Manage and organize both physical and electronic case files to ensure accurate and efficient access. • Schedule and track court dates, deadlines, and attorney appointments to maintain compliance and efficiency. • Facilitate clear communication between attorneys, clients, medical providers, and expert witnesses. • Conduct research and gather evidence, such as medical records, accident reports, and other relevant documentation. • Assist attorneys in preparing for depositions, hearings, mediations, and trials. • Coordinate eDiscovery processes and oversee document production. • Provide logistical and administrative support for trial preparation, ensuring all materials and schedules are in place.
2026-05-01T15:04:00Z

Controller

Arlington, VA
onsite
Permanent / Full Time
130000.00 - 135000.00 USD / Yearly
Do You Love Numbers? Are You a Skilled Non-Profit Controller or Assistant Controller with an Entrepreneurial Spirit? Have you ever dreamed of combining your financial expertise with your passion for making a global impact? Are you ready to work for a forward-thinking non-profit organization that values innovation and looks for entrepreneurial leaders like you? If so, keep reading. This is your opportunity to step into a leadership role within a globally recognized social-impact organization that is driving positive change across the world. Our client, a $35M non-profit in the DC Metro area, is looking for a talented Controller who will partner with the CFO to manage and oversee all aspects of the organization's financial and accounting operations. This leadership position offers the chance to work closely with senior executives and program leaders, empowering them to make informed decisions while ensuring financial excellence across the organization's operations. This isn't just a finance role; it's about joining a team dedicated to making a meaningful difference—designing systems, processes, and strategies that support the organization's work to create lasting social change worldwide. Responsibilities:*Manage accounts, ledgers, and reporting systems to ensure compliance with GAAP standards and nonprofit regulatory requirements.*Implement internal controls for revenue, costs, budgets, and asset protection while ensuring accurate financial transaction recordings.*Coordinate and oversee audit processes.*Analyze financial data, prepare timely reports, and communicate updates to senior leadership.*Review and approve payroll transactions.*Support the CFO in engaging with the board’s audit and finance committees on financial trends and strategies.*Oversee accounting for grants and programs to ensure spending aligns with budgets and funding requirements.*Build and maintain relationships with external stakeholders like banks, lenders, and vendors.*Develop and enforce finance policies, procedures, and systems to support operations.*Lead improvements to the accounting ERP system (NetSuite) and coordinate system rollouts in additional locations.*Lead and develop the finance team, fostering clear communication and strong collaboration.*Strengthen partnerships with HR, IT, legal, and program teams to streamline operations.*Promote a positive work environment and provide coaching to tackle challenges collaboratively. The ideal candidate will be an individual who thrives in a fast-paced, mission-driven environment and has the following qualifications: CPA,10+ years exp with 2–5+ years of experience in a Non-Profit Controller or Asst Controller role, strong background in grant accounting from private foundations NOT government grants, NetSuite or something similar, strong analytical and problem-solving skills, including the ability to research and apply technical accounting standards as required, a collaborative mindset and ability to educate colleagues with varying levels of financial knowledge and a passion for innovation and working in entrepreneurial teams where creativity, adaptability, and results are valued. Comp range for this Controller role is 130-135K in base salary + bonus, full benefits and this is a hybrid role in the office in Arlington, VA a minimum of 3 days/week. To apply to this job please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.
2026-05-01T14:29:03Z