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5 results for Senior Administrative Assistant in Sacramento, CA

Administrative Assistant

Sacramento, CA
onsite
Temporary to Hire
20 - 30 USD / Hourly
Position OverviewWe are seeking a reliable, professional, and detail-oriented individual for a long-term part-time Administrative role. This is an excellent opportunity for someone looking for consistent, ongoing part-time work in a supportive office environment. The ideal candidate will serve as the friendly first point of contact for our clients, visitors, and team members while providing essential administrative support, particularly with invoicing and general office operations.Key Responsibilities<ul><li>Answer and screen incoming phone calls in a professional and courteous manner, directing inquiries to the appropriate team members</li><li>Greet and assist visitors entering the office, providing excellent customer service as the first point of contact</li><li>Manage invoices: prepare, process, verify, and track invoices accurately and timely</li><li>Perform general administrative tasks including filing, data entry, mail distribution, and office supply management</li><li>Maintain a clean, organized, and professional front office/reception area</li><li>Support other administrative needs as required to ensure smooth daily office operations</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant with strong knowledge of quality assurance (QA) and food safety standards to support our Quality Assurance team in a fast-paced food production / manufacturing environment. This role combines traditional administrative support with specialized assistance in maintaining compliance with food safety regulations, documentation control, and quality systems.The ideal candidate is proactive, thrives in a regulated industry, and has a solid understanding of food safety principles such as HACCP, FSMA, GMPs, SQF, or BRC standards.Key ResponsibilitiesAdministrative Duties<ul><li>Provide comprehensive administrative support to the Quality Assurance and Food Safety teams</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence</li><li>Prepare, organize, and distribute reports, presentations, and meeting materials</li><li>Maintain and update departmental databases, filing systems, and document control procedures</li><li>Assist with audit preparation and coordinate internal/external audits</li><li>Handle incoming calls, visitor coordination, and general office support</li></ul>Quality Assurance & Food Safety Support<ul><li>Maintain and organize food safety and quality records, including HACCP plans, prerequisite programs, corrective action reports, and verification documents</li><li>Assist in monitoring and tracking compliance with food safety regulations (FSMA, FDA, USDA, etc.)</li><li>Support the development, revision, and distribution of Standard Operating Procedures (SOPs) and work instructions</li><li>Track and report key quality metrics, non-conformances, and corrective/preventive actions (CAPA)</li><li>Help coordinate employee food safety training sessions and maintain training records</li><li>Support mock recalls, traceability exercises, and supplier documentation reviews</li><li>Assist with environmental monitoring programs, pest control records, and sanitation documentation</li><li>Prepare documentation for third-party audits and regulatory inspections</li></ul>
2026-06-04T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are looking for an experienced Administrative Assistant to join a labor and employment law firm in Sacramento, California. This permanent, on-site position supports multiple attorneys in a fast-paced legal environment and plays an important role in keeping daily operations organized and efficient. The ideal candidate brings strong litigation support experience, excellent written communication skills, and a careful, thorough approach to document handling and office coordination. Responsibilities: • Draft, revise, and finalize legal documents such as pleadings, discovery materials, correspondence, and internal memoranda with a high degree of accuracy. • Manage attorney calendars by tracking deadlines, scheduling key dates, and maintaining organized docketing systems for active matters. • Process new client matters, maintain complete case records, and keep information updated within the firm's case management platform. • Submit court filings electronically and assist with procedural requirements related to court and administrative agency matters. • Record attorney time entries and expenses promptly while supporting billing-related administrative tasks as needed. • Conduct basic legal and factual research to support attorneys in case preparation and ongoing matter management. • Handle front-office and administrative support activities, including responding to inbound calls, routing inquiries, and assisting with general office coordination. • Perform data entry, proofreading, document formatting, and other legal support duties to ensure high-quality and accurate work product.
2026-05-27T00:00:00Z

Senior Accountant

Folsom, CA
onsite
Permanent / Full Time
95000 - 120000 USD / Yearly
We are looking for a Senior Accountant to join a high-visibility finance team in Folsom, California, supporting a real estate development and construction business. This position offers broad involvement across core accounting activities, project-related financial work, and reporting responsibilities in a collaborative on-site environment. The role is well suited for someone who wants to deepen technical accounting skills, partner with operational teams, and build a long-term path into leadership. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Record and review journal entries while maintaining accuracy and consistency across the general ledger.• Contribute to monthly, quarterly, and annual close activities, including reconciliations and supporting schedules.• Help prepare internal financial reports and provide reliable information for management review and decision-making.• Support development and construction accounting by tracking project costs, monitoring budgets, and investigating variances.• Partner with operations teams to understand project activity and ensure accounting reflects current construction and development progress.• Coordinate documentation related to lot closings and assist with settlement statements and supporting materials for review.• Oversee fixed asset accounting, including additions, transfers, retirements, and proper classification of related transactions.• Review property management entries, investment account reconciliations, and lease-related billing analyses for completeness and accuracy.• Work with external tax advisors by organizing financial information, assisting with projections, and supporting tax-related requests.
2026-06-05T00:00:00Z

Senior Accountant

Sacramento, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a Senior Accountant to support core accounting operations for an organization based out of Sacramento, California. This position plays a key role in maintaining accurate financial records, overseeing close activities, and ensuring balance sheet accounts are properly supported. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to manage deadlines in a fast-paced environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Lead monthly close activities by preparing schedules, reviewing financial data, and helping ensure timely completion of reporting deadlines.• Maintain the general ledger by recording and reviewing financial transactions for accuracy, completeness, and proper classification.• Prepare and post journal entries with appropriate supporting documentation and alignment to accounting policies.• Perform account reconciliations on a regular basis, resolve discrepancies, and follow through on outstanding items.• Complete bank reconciliations by comparing account activity to internal records and investigating variances.• Support grant-related accounting tasks by tracking assigned activity, maintaining documentation, and helping ensure compliance with reporting requirements.• Partner with internal teams to gather financial information, clarify account activity, and improve the reliability of reporting.• Assist with audits and internal reviews by organizing records, responding to requests, and explaining account activity as needed.
2026-06-04T00:00:00Z