3 results for Project Assistantcoordinator in Sacramento, CA

Billing Clerk

Martinez, CA
onsite
Temporary
25.00 - 28.50 USD / Hourly
Job Posting: Billing and Productivity SpecialistEmployment Type: ContractPay Rate: $25 - $28.50 hourly About the RoleJoin our clients through Robert Half as a Billing and Productivity Specialist and become an integral part of their accounting operations. This position is perfect for individuals with strong organizational, analytical, and communication skills. In this role, you'll focus on invoice preparation, cost reporting, productivity tracking, and labor rate development to ensure seamless processes and accurate client billing. You'll collaborate closely with multiple teams to drive financial transparency and efficiency within projects. Key Responsibilities Invoice Compilation<ul><li>Prepare billing packages with required documentation, including labor reports, subcontractor invoices, and material records.</li><li>Review, interpret, and implement client-specific billing guidelines.</li><li>Utilize proprietary software for invoicing processes, providing feedback to developers for program enhancements.</li><li>Verify electronic time reports weekly for T& M and GMP billing projects, coordinating with payroll teams.</li><li>Generate draft invoices and collaborate with project managers for review before submission.</li><li>Investigate and resolve any questionable invoice data before finalizing and submitting invoices.</li><li>Upload invoice documents into client portals to ensure timely payment.</li><li>Obtain monthly lien releases for all subcontractors and vendors on assigned projects.</li><li>Respond to audit requests for invoices submitted by clients and internal audits.</li></ul> Cost Control Reporting<ul><li>Use proprietary software for providing project cost analysis, as required by project managers.</li><li>Monitor and report accounts receivable (AR) aging for assigned projects.</li><li>Proactively follow up with clients to ensure timely collections of payments.</li><li>Support and understand electronic work order processes.</li><li>Compile pricing for additional work activities using electronic timekeeping data from the field.</li><li>Attend monthly accounting software development training, offering meaningful feedback for process improvements.</li></ul> Productivity Reporting<ul><li>Generate weekly reports analyzing productivity for active commercial projects.</li><li>Follow up with teams to complete missing production reports and ensure accuracy for analysis.</li><li>Maintain year-over-year project manager productivity metrics.</li><li>Assist Division Managers in developing project performance metrics as needed.</li></ul> Labor Rate Development<ul><li>Develop and manage project-specific labor billing rates.</li><li>Communicate labor rate updates to clients throughout project progression.</li><li>Apply project insurance programs and implement required insurance deductions to labor rate calculations.</li><li>Incorporate allowable markups, inclusions, and exclusions for project-specific labor billing requirements.</li></ul>
2025-08-29T19:09:13Z

Administrative Assistant

Alamo, CA
onsite
Temporary
23.00 - 28.00 USD / Hourly
This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members. Duties:• Prepare email correspondence, manuals, meeting agendas and minutes• Manages schedule of department staff as needed• Coordinate meeting logistics• Coordinate travel and process expenses for department staff• Work with Finance to process member reimbursements for travel expenses• Processes Risk Funds for members and insureds• Provides support for various projects, workshops and symposia• Uses software to support projects and project outputs that promote department efficiencies• Complete intermediate planning functions to support projects, meetings and programs• Schedules onsite and virtual meetings with members and outside organizations• Other duties as assigned REQUIREMENTS:• High School Diploma or G.E.D. required; Associate’s Degree preferred• 2-4 years’ experience in an administrative support role is required• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook• Working knowledge of Concur, Docusign, ImageRight strongly preferred, • Working experience with setting up Zoom and Microsoft Teams preferred• Working knowledge of Jira or similar Project Management software strongly preferred• Applies critical thinking and uses problem-solving skills.• Exhibits empathic communication, emotional intelligence and excellent customer service• Excellent grammar and mathematical skill Must Haves:• Take initiatives• Highly organized• Asks questions, takes notes• Ability to handle multiple projects and changing priorities• Professional demeaner in personal interactions, high level of customer service• Intermediate to advanced skills Microsoft Office programs• Excellent verbal and written communications• Will be interacting with external organizations, hospital leaders and internal staff
2025-08-28T23:39:07Z

Accounting Manager/Supervisor

Napa, CA
onsite
Permanent
100000.00 - 130000.00 USD / Yearly
We are looking for a meticulous Accounting Manager/Supervisor to lead our accounting team in Solano County, California. In this role, you will oversee critical financial operations, ensure compliance with regulations, and drive process improvements to optimize workflows. This position offers an excellent opportunity for individuals with strong leadership skills and auditing expertise to advance their careers in a dynamic environment. Responsibilities:• Supervise and manage daily accounting operations, including financial reporting, budgeting, and forecasting.• Ensure compliance with internal controls and regulatory standards while mitigating financial risks.• Lead the accounting team by mentoring staff, conducting training sessions, and fostering skill development.• Oversee month-end and year-end closing processes to ensure accuracy and timeliness.• Collaborate with external auditors, vendors, and stakeholders to maintain smooth operational relationships.• Leverage auditing experience to manage internal and external audit requirements effectively.• Identify inefficiencies and implement process improvements to enhance accounting workflows.• Participate in department-specific projects such as system upgrades, documentation, and financial integrations.
2025-08-22T15:48:44Z