We are looking for a dedicated Office Services Associate to join our team on a Contract basis in New York, New York. In this role, you will provide essential back-office support, including reprographics, mail services, and hospitality assistance, in both physical and digital environments. This position plays a key role in ensuring smooth operations and delivering exceptional service to clients and internal teams.<br><br>Responsibilities:<br>• Manage reprographics and mail services tasks, ensuring adherence to established procedures and deadlines.<br>• Operate and maintain office equipment, including troubleshooting basic issues and replenishing supplies such as paper and toner.<br>• Maintain accurate logs and records for all office service activities, ensuring proper documentation and tracking.<br>• Communicate effectively with supervisors and clients to address job-specific or deadline-related concerns.<br>• Perform quality assurance checks on completed work to ensure accuracy and client satisfaction.<br>• Prioritize and organize workflow to handle multiple tasks efficiently in a fast-paced environment.<br>• Assist with reception, hospitality, and audio/visual services as needed to support team operations.<br>• Handle sensitive and confidential documents with discretion and professionalism.<br>• Adhere to company and client-specific policies while using resources in a cost-effective manner.<br>• Lift and transport materials weighing up to 50 pounds as part of daily responsibilities.
Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> - High school diploma or equivalent. <br> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> - Skilled in the use of mail phone email digital reprographics and mail equipment. <br> - Familiar with general back office procedures to meet and maintain client satisfaction. <br> - Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> - Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> - Attention to detail with good organizational skills. <br> - Must be able to meet deadlines and complete all projects in a timely manner. <br> - Ability to handle sensitive and/or confidential documents and information. <br> - Able to make independent decisions that conform to business needs and policy. <br> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> - Must work well in a team environment. <br> - Must be able to interact effectively with multi-functional and diverse backgrounds. <br> - Ability to work in a fast-paced environment. <br> - Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> - Number and titles of direct reports if any: n/a <br> - Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> - Internal: This position works closely with the Office Services team <br> - External: Clients <br> <br> Job duties <br> * denotes an essential function <br> - *Utilize appropriate logs for all office services work. <br> - *Ensure that job tickets are properly filled out before beginning work. <br> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> - *Follow procedures to run jobs in proper order. <br> - *Communicate with supervisor or client on job or deadline issues. <br> - *Meet contracted deadlines for accepting completing and delivering all work. <br> - *Troubleshoot basic equipment problems. <br> - Be able to lift up to 50 lbs. on a regular basis. <br> - Prioritize workflow. <br> - Performs Quality Assurance on own and work of others. <br> - Load machines with various paper toner supplies. <br> - Answer telephone emails and place service calls when needed. <br> - Interact with clients in person over the phone or electronically. <br> - Adhere to Williams Lea policies in addition to client site policies. <br> - Use equipment and supplies in a cost-efficient manner. <br> <br> Working conditions <br> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...
<p><strong><u>Summary</u></strong></p><p><br></p><p>The IT Specialist is responsible for supporting and maintaining the organization’s IT infrastructure, ensuring optimal performance of systems, and providing technical assistance to users. This role involves hardware and software maintenance, network support, and collaboration on IT projects to meet business needs.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><br></p><ul><li>Design, implement, and maintain IT systems to support operational goals</li><li>Install, configure, and troubleshoot hardware and software</li><li>Provide technical support to end-users for applications and devices</li><li>Maintain and upgrade IT systems including servers, PCs, peripherals, and telecom</li><li>Collaborate with stakeholders to define requirements for new technologies</li><li>Recommend improvements to IT infrastructure and processes</li><li>Develop and enforce IT policies and procedures</li><li>Coordinate with external vendors to ensure service quality</li><li>Track and manage IT assets (hardware, software, equipment)</li><li>Participate in IT initiatives and special projects</li><li>Perform other duties as assigned</li></ul><p><br></p><p><br></p><p><br></p>
<ul><li>Product Development: Partner with the data science team to conceptualize, develop, and refine cutting-edge data analytics products tailored to specific engineering domains.</li><li>Sales Enablement: Collaborate with the sales team to articulate product value, address customer needs, and drive sales to advanced technical SMEs/PHDs</li><li>Customer Success: Provide comprehensive technical support, training, and onboarding to ensure customer satisfaction and product adoption.</li><li>Market Intelligence: Conduct market research, analyze competitive landscapes, and identify opportunities for product enhancement and expansion.</li><li>Product Documentation: Develop clear and concise product documentation, including user guides, process flows, and use cases.</li></ul><p><br></p>
We are in the service industry, located in West Long Branch, New Jersey, United States, and we're on the lookout for a Product Support Specialist. In this role, you will be responsible for providing top-notch support to our customers, troubleshooting technical issues, and enhancing the overall user experience of our logistics automation platform.<br><br>Responsibilities:<br>• Handle technical support tickets, with a focus on product-related concerns.<br>• Deliver high-quality product support to customers, addressing inquiries related to our platform.<br>• Utilize SQL queries to delve into customer data and investigate issues.<br>• Aid customers in understanding product features, best practices, and technical configurations.<br>• Collaborate with the development team to identify, escalate, and rectify software bugs.<br>• Work hand-in-hand with product managers, engineers, and customers to elevate the user experience.<br>• Develop and upkeep support documentation to streamline troubleshooting processes.<br>• Contribute to improving the platform by providing valuable feedback from customers.
We are looking for a detail-oriented General Office Clerk to join our team in New York, New York. In this role, you will provide essential administrative and back-office support to ensure smooth daily operations. This is a long-term contract position offering a great opportunity to contribute to a dynamic work environment.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized digital records.<br>• Scan and digitize physical documents for secure storage and easy access.<br>• Organize and manage files to ensure materials are easily retrievable.<br>• Provide general back-office support, including handling correspondence and preparing documents.<br>• Assist with managing office supplies and inventory to maintain a well-functioning workspace.<br>• Verify the accuracy of information within documents and files.<br>• Collaborate with team members to support administrative tasks and projects.<br>• Ensure compliance with company policies and confidentiality standards.
We are looking for an experienced IT Support Specialist to join our team in New York, New York. This long-term contract position offers an opportunity to work in a dynamic non-profit environment where your technical expertise and customer service skills will make an impact. The role requires flexibility, as it involves in-person support four days a week and a 32-hour work schedule.<br><br>Responsibilities:<br>• Provide hands-on technical support for Mac computers, including troubleshooting hardware and software issues.<br>• Manage and resolve helpdesk tickets efficiently using a ticketing system.<br>• Deliver exceptional customer service by addressing user concerns and ensuring a smooth IT experience.<br>• Work independently to diagnose and resolve technical problems with minimal supervision.<br>• Collaborate with team members to ensure seamless IT operations and support.<br>• Maintain accurate documentation of technical issues and resolutions.<br>• Assist in onboarding and training users on system functionalities as needed.<br>• Adapt to changing schedules and priorities to meet organizational needs.
<p>We are looking for a <strong><u>dedicated experienced (5+ yrs) Privacy & Compliance Specialist</u></strong> to join the compliance department of a respected nonprofit organization in New York, NY. This is a long-term contract position that offers the opportunity to contribute to meaningful work in a dynamic and detail-oriented environment. The ideal candidate will bring strong organizational skills, legal expertise, and a proactive approach to supporting compliance efforts.</p><p><br></p><p>Responsibilities:</p><p>• Manage and track internal client requests, including document reviews and follow-ups.</p><p>• Monitor and ensure reported compliance issues are documented and resolved effectively.</p><p>• Provide administrative support by submitting check requisitions and processing invoices.</p><p>• Assist with clerical tasks such as maintaining records, scheduling, and correspondence.</p><p>• Collaborate with team members to ensure compliance processes run smoothly.</p><p>• Support the preparation and organization of legal documents and compliance materials.</p><p>• Conduct research and assist with resolving compliance-related inquiries.</p><p>• Maintain proficiency in Microsoft Office Suite to perform daily tasks efficiently.</p>
<p>A busy firm in the West Caldwell area is seeking a Collections Specialist to join their growing company. This Collections Specialist will manage accounts receivable processes by working closely with attorneys, clients, and finance staff to ensure timely payments and resolve outstanding debts. The ideal Collections Specialist will have prior experience out of the legal industry, professional services, or something close and have experience with a relevant system such as 3E, Aderant, etc. This Collections Specialist position requires strong communication, high attention to detail, and the ability to multitask. Other responsibilities of this Collections Specialist will include but not be limited to: </p><p><br></p><p>Collections Specialist Responsibilities:</p><ul><li>Collaborate with administrative leadership to address tasks and assignments effectively.</li><li>Assist clients with billing inquiries and provide clear explanations.</li><li>Support assigned partners with collections activities and strategies.</li><li>Follow up on overdue accounts to ensure timely resolution.</li><li>Prepare detailed reports for clients and partners related to accounts receivable.</li><li>Generate and distribute monthly reminder statements to clients.</li><li>Maintain organized and accurate accounts receivable records and files.</li><li>Coordinate with accounting staff to manage cash applications, resolve duplicate payments, and utilize funds held in trust.</li><li>Record all communications and updates in the document management system.</li></ul><p><br></p><p>This Collections Specialist role is paying between $75,000 and $95,000 annually depending on experience. If interested in this Collections Specialist position, apply today! </p>
<p><strong>Company Overview:</strong></p><p> We are a fast-paced, customer-focused retail company headquartered in White Plains, NY. We pride ourselves on delivering exceptional products and service to our B2B and B2C clients. As we continue to grow, we are seeking an experienced <strong>Accounts Receivable Collections Specialist</strong> to support our finance team on a contract basis.</p><p><strong>Position Summary:</strong></p><p> The Accounts Receivable Collections Specialist will be responsible for managing and executing the collections process for our B2B customer accounts. The ideal candidate will have strong communication skills, a proactive approach to collections, and proven experience working with commercial clients in a retail or product-based environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage a portfolio of B2B accounts to ensure timely collection of outstanding receivables.</li><li>Contact customers via phone, email, and other channels to follow up on overdue invoices and resolve payment issues.</li><li>Monitor aging reports and escalate delinquent accounts as needed.</li><li>Work closely with sales, customer service, and finance teams to resolve billing discrepancies or disputes.</li><li>Maintain accurate records of customer communications, payment commitments, and collection efforts.</li><li>Assist in month-end close processes related to accounts receivable.</li><li>Recommend accounts for credit hold or third-party collections based on internal policies.</li><li>Ensure compliance with company credit and collections policies.</li></ul><p><br></p>
<p><strong>Company Overview:</strong></p><p> We are a fast-paced, customer-focused retail company headquartered in Newburgh, NY. We pride ourselves on delivering exceptional products and service to our B2B and B2C clients. As we continue to grow, we are seeking an experienced <strong>Accounts Receivable Collections Specialist</strong> to support our finance team on a contract basis.</p><p><strong>Position Summary:</strong></p><p> The Accounts Receivable Collections Specialist will be responsible for managing and executing the collections process for our B2B customer accounts. The ideal candidate will have strong communication skills, a proactive approach to collections, and proven experience working with commercial clients in a retail or product-based environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage a portfolio of B2B accounts to ensure timely collection of outstanding receivables.</li><li>Contact customers via phone, email, and other channels to follow up on overdue invoices and resolve payment issues.</li><li>Monitor aging reports and escalate delinquent accounts as needed.</li><li>Work closely with sales, customer service, and finance teams to resolve billing discrepancies or disputes.</li><li>Maintain accurate records of customer communications, payment commitments, and collection efforts.</li><li>Assist in month-end close processes related to accounts receivable.</li><li>Recommend accounts for credit hold or third-party collections based on internal policies.</li><li>Ensure compliance with company credit and collections policies.</li></ul><p><br></p>
<p>Position summary </p><p> The Senior Presentation Associate position is a hybrid position responsible for providing presentation services for our clients. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs and/or tracking software for all presentation work </p><p> - *Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle </p><p> - *Perform work in presentation design including but not limited to creating pitch books and materials creating editing and error correcting multiple document types to support the clients brand intake and workflow coordination functions as needed </p><p> - *Exercise independent judgment use established procedures standards and formats to edit proof create or otherwise complete presentation requests to client satisfaction </p><p> - *Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions </p><p> - *Communicate with team members lead supervisor or client on job or deadline concerns </p><p> - *Meet contracted deadlines for service delivery to our clients </p><p> - *Troubleshoot basic software or hardware problems </p><p> - Help to foster a proactive environment of continuous service enhancement and relationship building with the client </p><p> - Perform Quality Assurance on own work and/or work of others as requested </p><p> - Adhere to Williams Lea policies in addition to client policies </p><p> - Use equipment and supplies in a cost-efficient manner </p><p> - Assist with administrative tasks as requested by Supervisor</p>
We are looking for a dedicated Desktop Support Analyst to join our team in Robbinsville, New Jersey. This role is essential in ensuring smooth technology operations, providing mentorship, and delivering exceptional technical support during emergencies. The ideal candidate is a proactive problem-solver who thrives in a dynamic environment and is willing to work flexible hours to meet organizational needs.<br><br>Responsibilities:<br>• Maintain and enhance network and security systems to ensure optimal performance and reliability.<br>• Provide consistent support for hardware and software across multiple locations.<br>• Collaborate with the IS& T Manager to align technical operations with business strategies.<br>• Mentor and guide the Deskside Support Specialist to foster their growth and effectiveness.<br>• Respond promptly to critical on-call support needs, including nights and weekends.<br>• Troubleshoot and resolve technical issues efficiently to minimize downtime.<br>• Implement configuration management practices to streamline technology processes.<br>• Manage and support Active Directory accounts and permissions.<br>• Ensure proper backup procedures are in place and functioning effectively.<br>• Utilize expertise in Cisco, Citrix, and Dell technologies to address system-related challenges.
We are looking for a meticulous Payroll Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with tax regulations, and supporting the payroll department's operations. This position offers a collaborative work environment and opportunities for growth.<br><br>Responsibilities:<br>• Process payroll for exempt and non-exempt employees, ensuring accuracy and timeliness.<br>• Reconcile benefit billing and submit payments to accounts payable to meet deadlines.<br>• Audit and balance quarterly and annual tax filings to ensure compliance.<br>• Manage wage garnishments and maintain proper documentation.<br>• Coordinate multiple payroll schedules efficiently and resolve discrepancies.<br>• Calculate and process final payment documents for departing employees.<br>• Provide assistance and support to other payroll team members as needed.
We are looking for a talented and experienced Business Development and Marketing Senior Specialist to join our team in New York, New York. In this role, you will work closely with attorneys and firm leadership to create and execute strategic marketing initiatives that drive business growth and strengthen our firm's market presence. This is a unique opportunity for an individual with a strong background in legal marketing to contribute to the success of key practice areas.<br><br>Responsibilities:<br>• Collaborate with practice groups to design and implement targeted marketing strategies that align with business development objectives.<br>• Manage directory submissions and ensure accuracy and timeliness in updating attorney bios, practice descriptions, and related materials.<br>• Support the creation and dissemination of client alerts, articles, blog posts, and other thought leadership content to highlight the firm's expertise.<br>• Develop and maintain compelling attorney profiles, practice overviews, and case studies for use in pitches and marketing collateral.<br>• Organize speaking engagements, webinars, and presentations to enhance the visibility of the firm's attorneys.<br>• Provide assistance with target account planning, including relationship mapping and tracking business development activities.<br>• Prepare high-quality materials for client meetings, proposals, and new business pitches.<br>• Monitor and evaluate digital marketing metrics to optimize campaign performance and refine online visibility strategies.<br>• Coordinate firm-sponsored events and relationship-building initiatives to strengthen client connections.
<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable / Customer Support Specialist. </strong>The ideal candidate will manage invoice processing, customer payments, and order support while maintaining excellent communication and a positive attitude.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p> </p><ul><li>Process invoices in the system once shipments/orders have been delivered to customers.</li></ul><p> </p><ul><li>Follow up on payments with customers and maintain accurate payment dates and status updates in the system and spreadsheets.</li></ul><p> </p><ul><li>Provide backup support for Order Entry, including processing orders.</li></ul><p> </p><ul><li>Manage and prioritize multiple concerns simultaneously.</li></ul><p> </p><ul><li>Communicate timely feedback to management regarding challenges or customer concerns.</li></ul><p> </p><ul><li>Manage inbound customer calls and emails, providing accurate information regarding order status.</li></ul><p> </p><ul><li>Assist team members as needed to ensure smooth operations.</li></ul><p> </p><ul><li>Work on special projects and reports as required.</li></ul><p><br></p>
<p>Robert Half Finance & Accounting is actively seeking Accounts Receivable Clerks for a variety of roles our Westchester and Fairfield teams are currently working to fill. Our clients are seeking skilled Accounts Receivable Clerks in a variety of industries. As an Accounts Receivable Clerk, you will be responsible for tracking and collecting payments, making bank deposits and running reports that document profits and losses. Our clients offer the opportunity to work in a dynamic team environment with excellent benefits and great career advancement opportunity.</p><p><br></p><p>Responsibilities</p><p>· Primary responsibility is to handle the administrative and clerical needs of the AR/Finance Department</p><p>· Maintain bookkeeping databases and spreadsheets</p><p>· Communicate with previous clients and customers to request payment and arrange payment plans</p><p>· Collect payments from customers and accurately record it into the system</p><p>· Create reports and balance sheets that document overall profits and losses</p><p>· Execute daily processes and controls accurately and in a timely manner; ensuring compliance with Company policies</p><p>· Providing customer service to internal business partners</p><p>· Providing internal and external audit assistance as required</p><p>· Open, sort and distribute daily department mail</p><p>· Sort, log, photocopy, and file invoices, checks, and other documents</p><p>· Verify, log and mail checks, including expediting special handling</p><p>· Perform special projects as assigned</p><p><br></p><p><br></p>
<p>We are looking for an experienced Senior Employee Relations Specialist to join our team in New York, New York. This is a long-term contract position, offering the opportunity to build lasting relationships and contribute to organizational success.</p><p><br></p><p><br></p><p>SENIOR ER SPECIALIST</p><p><br></p><p>JOB SUMMARY</p><p>We are seeking an experienced Senior Employee Relations Specialist to conduct complex workplace investigations and partner with HR Legal Ethics amp Compliance and business leaders to resolve employee relations matters. This role requires strong investigative skills employment law knowledge and the ability to navigate sensitive situations with professionalism and discretion.</p><p><br></p><p>KEY RESPONSIBILITIES</p><p><br></p><p>Investigation amp Case Management</p><p><br></p><p>- Lead thorough impartial investigations of policy violations discrimination harassment and retaliation claims across all business units</p><p><br></p><p>- Document findings and maintain confidential case records in ServiceNow system</p><p><br></p><p>- Manage multiple high-priority investigations simultaneously while meeting established deadlines</p><p><br></p><p>Consultation amp Advisory</p><p><br></p><p>- Provide expert guidance to stakeholders on complex employee relations cases including recommended actions and potential outcomes</p><p><br></p><p>- Advise on appropriate disciplinary measures and corrective actions based on investigation findings</p><p><br></p><p>- Collaborate with Legal team on cases with potential litigation risk</p><p><br></p><p>Compliance amp Risk Management</p><p><br></p><p>- Stay current on federal state and local employment laws and regulations</p><p><br></p><p>- Identify trends and recommend policy updates to mitigate organizational risk</p><p><br></p><p>- Support compliance audits and reporting requirements</p><p><br></p><p><br></p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Eatontown, New Jersey. This is a long-term contract position that offers the opportunity to grow within the organization. You will play a vital role in ensuring smooth communication and providing exceptional support to both staff and clients.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing the front desk operations efficiently.<br>• Handle incoming calls using a multi-line phone system and direct them to the appropriate team members.<br>• Maintain an organized and detail-oriented reception area to create a welcoming environment.<br>• Assist with administrative tasks, including data entry and scheduling appointments.<br>• Provide support for office operations, ensuring a seamless day-to-day workflow.<br>• Respond to inquiries and provide accurate information to clients and staff.<br>• Monitor and manage office supplies, ensuring necessary items are stocked.<br>• Coordinate with team members to support internal communications and processes.<br>• Handle confidential information with discretion and professionalism.<br>• Facilitate communication through virtual platforms such as Teams when required.
<p>Our client is looking for a dynamic Inside Sales Specialist to join their team in the Bay Head, New Jersey area. In this role, you will connect with potential clients, build strong relationships, and drive results through consultative selling. This position offers a unique opportunity to combine your sales expertise with excellent customer interaction to promote our products and services.</p><p><br></p><p>Responsibilities:</p><p>• Place outbound sales calls to potential clients while effectively following up on leads to secure new business.</p><p>• Conduct cold calls to introduce products and services, addressing customer needs with confidence and professionalism.</p><p>• Develop and nurture relationships with existing clients through outstanding service and ongoing communication.</p><p>• Respond to inbound inquiries, providing solutions and converting leads into successful sales.</p><p>• Maintain accurate and detailed records of customer interactions, ensuring seamless follow-up and reporting.</p><p>• Consistently achieve and surpass individual and team sales targets and performance objectives.</p><p>• Collaborate closely with marketing and operations teams to deliver an exceptional customer experience.</p><p>• Offer insights on customer preferences, market trends, and product performance to support business growth.</p>
<p>We are seeking a skilled and detail-oriented <strong>Payroll Specialist</strong> to join our organization on a long-term temporary basis. The ideal candidate will thrive in a high-volume payroll processing environment and have prior experience working with <strong>Workday</strong> payroll systems.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and manage high-volume payroll for employees across multiple regions with accuracy and timeliness.</li><li>Utilize <strong>Workday payroll system</strong> to ensure payroll compliance, handle data entry, and generate reports.</li><li>Maintain accurate payroll records and resolve discrepancies promptly.</li><li>Respond to employee inquiries regarding payroll issues, deductions, and paychecks.</li><li>Collaborate with HR and Accounting teams to ensure proper handling of payroll adjustments.</li></ul><p><br></p>
<p>We are looking for a detail-oriented SR. AR/Billing Specialist to join our team on a contract basis in Monmouth County, New Jersey. In this role, you will collaborate with various departments to ensure timely and accurate billing processes, expense recovery, and reporting. This position offers an exciting opportunity for professionals with strong analytical skills and a passion for process improvement to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and deliver client invoices promptly, adhering to established protocols and deadlines.</p><p>• Generate and analyze detailed financial reports using tools such as Tableau, Power BI, and Excel.</p><p>• Collaborate with internal teams, including case workers, IT, and collections, to ensure successful expense recovery and accurate reporting.</p><p>• Develop and implement effective management reports to support financial and operational decision-making.</p><p>• Maintain a strong focus on quality and continuously identify opportunities for process improvement.</p><p>• Monitor and achieve personal performance targets set by the Billing Manager.</p><p>• Utilize advanced Excel skills for data analysis and reporting to support business objectives.</p><p>• Apply financial acumen to interpret complex data and provide actionable recommendations.</p><p>• Ensure adherence to company policies and client protocols throughout all billing activities.</p>
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
We are looking for a detail-oriented Procurement Specialist to join our team on a contract basis in New York, New York. In this role, you will play a critical part in ensuring the efficient sourcing and purchasing of goods and services within the hospitality industry. Your expertise will help maintain quality standards while keeping costs under control, all while supporting the smooth operations of various departments.<br><br>Responsibilities:<br>• Oversee daily purchasing and receiving activities to ensure timely and cost-effective procurement processes.<br>• Source and acquire luxury goods and branded items while adhering to budget and quality requirements.<br>• Build strong relationships with vendors, negotiating contracts, pricing, and service terms to optimize procurement.<br>• Monitor inventory levels, perform cost analyses, and forecast demand to prevent shortages or excess stock.<br>• Approve and manage purchase orders using systems such as BirchStreet and Avendra.<br>• Collaborate with the Finance team to manage budgets, track expenses, and reconcile costs effectively.<br>• Partner with departments such as Culinary, Housekeeping, and Engineering to anticipate procurement needs and streamline operations.<br>• Ensure all procurement activities align with brand standards, company policies, and compliance guidelines.<br>• Lead and support the purchasing team, fostering a culture of accountability and professionalism.
<p>Our client is seeking an <strong>Accounts Payable Specialist </strong>to join their team in <strong>Somerset, New Jersey.</strong> This role involves managing and processing invoices, ensuring timely payments, and maintaining accurate financial records. The ideal candidate will have strong organizational skills and experience in accounts payable processes.</p><p><br></p><p><strong>This role is fully onsite.</strong></p><p><br></p><p><strong>Accounts Payable (A/P) Specialist Responsibilities:</strong></p><p>• Process and verify invoices for accuracy and proper coding before entering them into the financial system.</p><p>• Conduct timely check runs to ensure prompt payments to vendors and suppliers.</p><p>• Reconcile accounts payable transactions to maintain accurate and up-to-date records.</p><p>• Collaborate with internal and external stakeholders to resolve invoice discrepancies and payment issues.</p><p>• Ensure compliance with company policies and procedures during all accounts payable activities.</p><p>• Utilize SAP software to manage and track accounts payable processes efficiently.</p><p>• Prepare reports related to accounts payable activities to support financial analysis and decision-making.</p><p>• Assist in month-end closing activities by ensuring all payable transactions are recorded accurately.</p>
