We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Union, New Jersey. This contract position, lasting 2 to 3 months, is ideal for someone with strong organizational skills and the ability to manage administrative tasks efficiently. The role involves handling a variety of clerical duties to support office operations.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain the integrity of information across multiple platforms and databases.<br>• Scan and organize documents to ensure proper filing and accessibility.<br>• Provide general administrative support to ensure smooth office operations.<br>• Handle routine clerical tasks, including correspondence and record-keeping.<br>• Assist with back-office functions to support team members and overall workflows.<br>• Manage and update records, ensuring confidentiality and attention to detail.<br>• Respond to inquiries and provide assistance with basic office functions.<br>• Ensure compliance with office procedures and maintain a focused working environment.
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This Contract to permanent position involves supporting regional leadership, managing office operations, and ensuring smooth project workflows. The ideal candidate will bring strong administrative skills, attention to detail, and a collaborative attitude to enhance efficiency across the organization.<br><br>Responsibilities:<br>• Provide operational support to regional leaders, including coordinating initiatives, tracking schedules, and organizing team meetings.<br>• Manage communication between leadership and studio teams to ensure seamless collaboration.<br>• Oversee sign/seal processes and coordinate with external teams as needed.<br>• Create and maintain Teams and SharePoint sites for effective project collaboration.<br>• Administer construction workflows, including processing submittals, coordinating reviews, and ensuring timely completion.<br>• Facilitate project closeout by organizing documentation and archiving materials appropriately.<br>• Support the setup of digital platforms such as Bluebeam and Miro for project planning and quality control.<br>• Assist with document formatting, proofreading, and quality checks for Basis of Design documents.<br>• Maintain office supplies, coordinate package deliveries, and ensure common areas remain organized and well-stocked.<br>• Schedule interviews, prepare expense reports, and assist in onboarding new employees with welcome packets and workstation setup.
<p>We are looking for a proactive and detail-oriented Office Manager to join our team in Lower Manhattan, New York. In this role, you will serve to ensure the workspace remains organized, efficient, and welcoming for employees and visitors. This is a 6-month contract position offering an exciting opportunity to work in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations, ensuring common areas are tidy, supplies are well-stocked, and conference rooms are prepared for meetings.</p><p>• Coordinate logistics for meetings and client visits, including arranging catering, preparing spaces, and providing a welcoming atmosphere.</p><p>• Manage administrative tasks such as expense reporting, credit card reconciliations, and organizing receipts using the company’s travel and expense system.</p><p>• Handle facilities-related needs by collaborating with vendors, scheduling maintenance, managing inventory, and providing basic IT assistance when required.</p><p>• Plan and execute office events, such as happy hours and team gatherings, by booking venues, coordinating vendors, and fostering a collaborative environment.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.</p><p>• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.</p><p>• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.</p><p>• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.</p><p>• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.</p><p>• Build and maintain positive relationships with sales staff, management, customers, and external vendors.</p><p>• Respond to inquiries and provide excellent customer service to internal and external stakeholders.</p><p>• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.</p><p>• Collaborate with team members to address ad hoc requests and support business priorities.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities.<br><br>Responsibilities:<br>• Deliver exceptional customer service to staff and assist with inquiries or requests.<br>• Maintain and update information accurately within company databases.<br>• Provide support for office services, including handling mail and packages.<br>• Perform general administrative duties to ensure efficient office functioning.<br>• Collaborate with team members to complete assigned projects on time.<br>• Organize and manage office supplies, ensuring availability as needed.<br>• Communicate effectively with internal and external stakeholders.<br>• Assist in preparing reports or documents as required.
<p>We are looking for a dedicated Administrative Assistant to join our team. This is a long-term contract position that offers the opportunity to contribute to vital administrative functions while working in a collaborative and attentive environment. The role requires onsite presence, with a business casual dress code and a Monday-Friday schedule.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff.</p><p>• Manage accounts payable processes, including invoice handling and inventory updates.</p><p>• Maintain accurate records of customer interactions and referrals in daily logs.</p><p>• Organize and distribute incoming mail promptly.</p><p>• Handle petty cash transactions and report branch deposits and credit card activities to corporate.</p><p>• Scan and file final recap packages and sales transaction documents following established guidelines.</p><p>• Assist the Finance & Insurance Manager by providing backup support as needed.</p><p>• Verify and process vehicle titles upon receipt.</p><p>• Perform copying, scanning, and filing tasks in adherence to audit standards.</p><p>• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Norwalk, Connecticut. This is a Contract to permanent position offering an excellent opportunity to showcase your organizational and communication skills. The ideal candidate will excel in managing administrative tasks and supporting daily operations efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain and organize records.<br>• Manage and respond to email correspondence in a timely and detail-oriented manner.<br>• Utilize Microsoft Outlook to schedule meetings and manage calendars effectively.<br>• Create and edit documents using Microsoft Word to support various administrative needs.<br>• Provide support to team members during peak workload periods or staff absences.<br>• Ensure all office operations are running smoothly by coordinating with internal and external stakeholders.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Assist in preparing reports and presentations as required.<br>• Monitor and order office supplies to ensure availability when needed.
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
<p>We are looking for a skilled Administrative Assistant to join our team. In this long-term contract position, you will provide essential support to the Social Justice Coordinator and assist with general administrative tasks. This role requires strong organizational abilities and proficiency in Microsoft products, including Word, Excel, Teams, and Zoom.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the Social Justice Coordinator, ensuring smooth day-to-day operations.</p><p>• Serve as a backup for general administrative tasks, including data entry and receptionist duties.</p><p>• Manage inbound calls professionally and direct inquiries to the appropriate personnel.</p><p>• Coordinate and schedule meetings using Teams and Zoom platforms.</p><p>• Maintain accurate records and documentation to support office functions.</p><p>• Organize and manage files, ensuring easy access to information when needed.</p><p>• Assist with correspondence, including drafting and editing documents.</p><p>• Perform other office-related duties to support team members and operational efficiency.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p>We are looking for an experienced Administrative Assistant to join our team on a contract basis in Sleepy Hollow, New York. This role will be pivotal in ensuring smooth operations within the department during a 6-8 week leave period. The ideal candidate will have excellent organizational skills, proficiency with computer systems, and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Create, update, and manage schedules to ensure accuracy and timeliness.</p><p>• Maintain accurate records in the system to reflect schedule modifications.</p><p>• Provide administrative support for payroll-related documentation and processes.</p><p>• Collaborate effectively with team members to meet departmental needs.</p><p>• Uphold high standards of accuracy and attention to detail in all administrative functions.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. In this role, you will provide essential support to ensure the smooth operation of daily office activities, including handling communication, managing records, and assisting with administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and route them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide general administrative support, such as scheduling meetings and preparing documents.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain office files and records to ensure accessibility.<br>• Coordinate office supplies and maintain inventory levels.<br>• Support team members with various administrative tasks as needed.<br>• Ensure compliance with office procedures and protocols.<br>• Handle correspondence and communication with internal and external stakeholders.
We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes.<br><br>Responsibilities:<br>• Process vendor bills and payments efficiently using Bill.com.<br>• Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge.<br>• Generate queries and reports within Raiser’s Edge to support data analysis.<br>• Execute mail merges and prepare documents using Microsoft Word.<br>• Coordinate calendars and schedules using Outlook for seamless team collaboration.<br>• Manage document handling tasks, including printing, scanning, and filing.<br>• Access payment processors like GiveSmart and PayPal to retrieve and run reports.<br>• Update and maintain donation pages on GiveSmart to support fundraising efforts.<br>• Reconcile monthly financial records, including donor gifts and Divvy card transactions.
<p>We are looking for an experienced Administrative Assistant to provide critical support to a department within our organization. This contract position, based in Valhalla, New York, offers an opportunity to manage essential administrative tasks while contributing to the smooth operation of the department. The ideal candidate will bring flexibility, exceptional organizational skills, and the ability to prioritize and adapt to changing needs.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative operations, including scheduling meetings, organizing conference calls, and managing calendars for department leadership.</p><p>• Handle correspondence, document creation, and proofreading to ensure high-quality outputs.</p><p>• Prepare and process expense reports, travel reimbursements, and assist with ordering supplies while maintaining inventory records.</p><p>• Sort and distribute mail to appropriate recipients within the office.</p><p>• Support leadership by researching travel arrangements, booking accommodations, and organizing offsite meetings.</p><p>• Provide technical support and assistance with platforms such as Microsoft Word, Excel, Outlook, Teams, and iPads.</p><p>• Develop and maintain positive working relationships with colleagues, faculty, and students.</p><p>• Assist with data collection procedures and maintain accuracy in document handling.</p><p>• Respond promptly to diverse requests and manage tasks effectively under pressure.</p><p>• Occasionally travel locally for office-related tasks and training, as required.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Morris Plains, New Jersey. In this Contract to permanent position, you will play a key role in ensuring smooth office operations and delivering exceptional service to our clients. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and visitors with a courteous and attentive demeanor, managing front desk operations efficiently.</p><p>• Organize and digitize financial documents by scanning and assembling them systematically.</p><p>• Send invoices to clients promptly and ensure accurate delivery of financial information.</p><p>• Assist clients by explaining tax return details, including refunds and payment obligations.</p><p>• Provide high-quality customer service to address client inquiries and resolve concerns.</p><p>• Review credit card statements to identify discrepancies and maintain accurate records.</p>
<p>We are looking for an Administrative Assistant to support our client's team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including filing, organizing documents, and managing correspondence.</p><p>• Maintain accurate records and ensure data entry tasks are completed with precision.</p><p>• Utilize spreadsheets and computer software to track and analyze information.</p><p>• Support construction administration by coordinating documentation and ensuring compliance with procedures.</p><p>• Monitor and manage vehicle fleet systems to ensure smooth operations.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Assist in scheduling and calendar management for project-related tasks.</p><p>• Prepare reports and summaries based on collected data and observations.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Manhasset, New York. In this role, you will provide essential support to ensure the smooth functioning of daily operations, including calendar management, document preparation, and meeting coordination. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Maintain a clean, organized, and efficient office environment, ensuring supplies and equipment are readily available.<br>• Manage scheduling needs, including coordinating appointments, meetings, and travel arrangements, while resolving any calendar conflicts.<br>• Serve as a primary point of communication by answering inquiries, directing calls, and handling correspondence professionally.<br>• Input and manage data across various systems, ensuring accuracy and consistency.<br>• Prepare reports, presentations, and other documentation in alignment with organizational needs.<br>• Assist with meeting preparation by organizing materials, attending meetings, and recording detailed minutes.<br>• Monitor and address facility-related tasks to support a productive work environment.<br>• Collaborate with team members to streamline administrative processes and improve overall office efficiency.<br>• Handle confidential information with discretion and professionalism.<br>• Provide additional support as needed to meet department goals and deadlines.
<p>We are looking for a detail-oriented Property Management Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support and customer service to ensure smooth office operations. This position offers an hourly rate of $20 and requires someone who can manage multiple tasks effectively within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage Tenant inquiries</p><p>• Manage maintenance requests</p><p>• Deliver exceptional customer service support to staff, addressing inquiries and resolving issues promptly.</p><p>• Maintain and update information in the company database with accuracy and attention to detail.</p><p>• Assist with office services, including managing mail and packages to ensure efficient handling.</p><p>• Perform general administrative tasks to support daily operations and team needs.</p><p>• Collaborate with team members to streamline processes and enhance workflow efficiency.</p>
<p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>
<p>75,000 - 85,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul><p><strong>Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul><p><br></p>
<p>We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.</p><p>• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.</p><p>• Process and manage expense reports accurately and in a timely manner using Concur.</p><p>• Provide day-to-day administrative support, including handling correspondence and meeting preparation.</p><p>• Collaborate with internal teams to ensure smooth communication and operational efficiency.</p><p>• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.</p><p>• Maintain confidentiality while managing sensitive information related to executive activities.</p><p>• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.</p><p>• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.</p><p>• Adapt quickly to shifting priorities and demands in a high-profile environment.</p>
<p>Our client, a rapidly growing technology company, is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement.</p><p><br></p><p>Salary is 85,000 - 110,000. </p><p><br></p><p>Benefits include health insurance, 401k, and PTO</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul><p><br></p>
<p>Robert Half is seeking an experienced Commercial Legal Assistant to support a dynamic legal practice. This position requires a minimum of 4+ years of recent experience handling commercial litigation, with bonus consideration for experience in insurance coverage, employment law, and/or securities. </p><p><br></p><p><strong>Start Date: </strong>ASAP </p><p><strong>Location: </strong>New York, NY (On-site, 5 days per week) </p><p><strong>Pay Rate</strong>: $35-$40/hour </p><p><strong>Duration</strong>: Contract to Hire </p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Prepare, file, and e-file legal documents in NYS Supreme Court and Federal Courts Ensure strict compliance with all federal, state, local, and judges’ rules for filing and procedures Draft, review, and proofread a variety of legal documents. </li><li>Assist in the preparation of motion papers, discovery responses (bate-stamping), and privilege logs Provide appellate support (e.g., creation of table of contents/authorities, cite-checking).</li><li>Organize and support depositions, arbitrations, and mediations (exhibit and binder prep). </li><li>Calendar important deadlines and monitor ongoing case developments.</li></ul>
<p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
We are looking for a detail-oriented Mailroom Assistant to join our team on a contract basis in New York, New York. In this role, you will be responsible for handling daily mail operations, ensuring timely delivery and organization of incoming and outgoing correspondence. This position is ideal for someone who is highly organized and enjoys working in a fast-paced environment.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to the appropriate departments or individuals.<br>• Prepare outgoing mail, ensuring proper labeling and postage.<br>• Maintain accurate records of mailroom activities and deliveries.<br>• Coordinate with couriers and delivery services for special shipments.<br>• Ensure mailroom supplies are adequately stocked and organized.<br>• Monitor mailroom equipment and report any issues for repair or replacement.<br>• Assist with packaging and shipping tasks when necessary.<br>• Respond promptly to inquiries regarding mail or package statuses.<br>• Implement procedures to improve mailroom efficiency and organization.