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29 results for Administrative Coordinator in Rutherford, NJ

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-04T00:00:00Z

Workplace Coordinator

New York, NY
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a Workplace Coordinator to support day-to-day office operations for a FinTech organization in New York, New York. This Contract position requires someone who can keep workplace activities organized, respond professionally to incoming inquiries, and help maintain smooth coordination across schedules, staffing, and administrative processes. The ideal candidate is dependable, service-oriented, and confident managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate daily workplace operations and help ensure office activities run efficiently and on schedule. • Manage dispatch-related requests by directing tasks to the appropriate contacts and following through on completion. • Organize calendars, appointments, and internal scheduling needs to support team coverage and workplace priorities. • Handle inbound calls with professionalism, provide accurate information, and route inquiries to the correct departments. • Support payroll administration by assisting with full-cycle payroll tasks, record accuracy, and timely processing. • Provide day-to-day coordination support for supervisors and team leads, helping maintain clear communication and accountability. • Monitor administrative workflows, resolve routine issues, and escalate more complex matters when needed. • Contribute to a well-structured workplace environment by maintaining organized documentation and supporting operational consistency.
2026-05-04T00:00:00Z

Logistics Coordinator

Newark, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a detail-oriented Logistics Coordinator to join our team in Newark, New Jersey. In this role, you will oversee the efficient movement of goods, ensuring shipments are handled accurately and on time. This position requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. Responsibilities: • Organize domestic and international shipments, working with carriers and brokers to ensure timely delivery. • Prepare and review shipping documents such as bills of lading, commercial invoices, packing lists, and certificates. • Coordinate pick-ups and deliveries with internal teams, warehouses, and transportation providers. • Monitor shipment progress, proactively addressing any delays and keeping all stakeholders informed. • Maintain accurate shipment records in the system, ensuring data integrity. • Ensure compliance with all regulatory, customs, and client-specific shipping requirements. • Prepare customs documentation and collaborate with brokers to facilitate import/export processes. • Resolve issues related to shipping delays, damages, or other logistical challenges efficiently. • Communicate effectively with internal teams, including sales, customer service, and management, to address any concerns. • Adhere to customer-specific routing guides and ensure all shipments meet packaging and labeling standards.
2026-04-15T00:00:00Z

Project Coordinator

New York, NY
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for a skilled Project Coordinator to join our team in New York, New York, on a long-term contract basis. This role focuses on managing awards coordination, internal and external communications, and media planning within the media, advertising, and technology industries. The position is ideal for someone with strong attention to detail, excellent communication skills, and the ability to work independently while engaging senior stakeholders. Responsibilities: • Coordinate award submissions, announcements, and internal communications related to recognition achievements. • Manage media planning efforts for sports and live event teams, ensuring alignment with organizational goals. • Develop high-quality communications for pitching award wins internally and externally. • Engage senior stakeholders confidently to provide updates and strategic insights. • Maintain meticulous attention to detail across all award and media-related processes. • Collaborate with the Director of Communications and other stakeholders to ensure smooth operations. • Analyze marketing and behavioral data to support award strategies and media planning. • Handle non-client-facing tasks such as internal reporting and process optimization. • Adapt to early morning schedules and a four-day in-office workweek. • Contribute to improving award submission processes and tracking systems.
2026-04-20T00:00:00Z

Operations Coordinator

Holmdel, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an organized Operations Coordinator to support construction-related administrative and project activities in Holmdel, New Jersey. This position blends scheduling, client coordination, and invoice management to keep daily operations running smoothly. The ideal candidate is comfortable balancing multiple priorities, communicating across teams, and maintaining accurate project documentation.Benefits: Medical, Dental, VisionSalary: $65,000 - $75,000 Responsibilities:• Coordinate project timelines, service activities, and administrative tasks to support construction-related operations.• Arrange job schedules and confirm appointments, resources, and task completion with internal teams and external contacts.• Serve as a primary point of contact for clients by providing updates, responding to questions, and helping maintain strong working relationships.• Review, code, and process a high volume of invoices with close attention to accuracy and timeliness.• Track project progress, organize records, and ensure operational details are documented properly throughout each assignment.• Partner with cross-functional teams to align schedules, resolve issues, and keep work moving according to plan.• Support project and service management efforts by monitoring priorities, coordinating follow-up actions, and escalating concerns when needed.
2026-05-04T00:00:00Z

Recruiting Coordinator

New York, NY
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for an Recruiting Coordinator to support core people operations for a Contract position within the asset management industry in New York, New York. This role focuses on delivering a smooth employee onboarding experience, maintaining accurate HR records, and helping ensure compliance across key administrative processes. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage sensitive information with professionalism. Responsibilities:• Coordinate the full onboarding process for new hires, ensuring timely completion of required documents and a positive start-to-work experience.• Manage background screening activities by initiating checks, tracking progress, and following up on outstanding items to support hiring timelines.• Maintain and update employee information within HR systems, ensuring records remain accurate, complete, and aligned with internal standards.• Provide day-to-day administrative support across HR operations, including document management, status tracking, and responses to routine employee inquiries.• Help monitor adherence to HR policies and compliance requirements by reviewing documentation and escalating discrepancies when needed.• Partner with internal stakeholders to schedule onboarding activities, communicate next steps, and support a consistent employee experience.• Prepare and organize HR files, reports, and audit-ready documentation to support operational accuracy and regulatory expectation
2026-04-30T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-04-30T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-05-04T00:00:00Z

Administrative Assistant

Short Hills, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Millburn, New Jersey. This is a long-term contract position for someone who can keep communication organized, manage shifting priorities, and provide dependable support to staff, students, and families. The ideal candidate is proactive, organized, and comfortable handling a mix of administrative coordination, front-office tasks, and student-facing assistance in a fast-paced environment. Responsibilities:• Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency.• Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly.• Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date.• Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions.• Assist students with practical daily needs, including meal-related support and other routine on-site concerns.• Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities.• Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed.• Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips.
2026-05-04T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

Hicksville, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a construction-focused organization. This contract opportunity with long-term potential is ideal for someone who enjoys keeping office operations organized, supporting purchasing activities, and handling a high volume of administrative tasks with accuracy. The person in this role will help maintain orderly records, process information efficiently, and provide dependable front-office and departmental support. Responsibilities:• Provide day-to-day administrative support to the purchasing team, helping keep departmental activities organized and on schedule.• Enter vendor, order, and related business information into internal records with a strong focus on accuracy and timeliness.• Organize, scan, copy, and file documents so that purchasing and office records remain easy to access and well maintained.• Assist with preparing, reviewing, and tracking paperwork connected to department operations and purchasing activities.• Answer incoming calls, direct inquiries appropriately, and support general reception and office communication needs.• Maintain orderly documentation systems by sorting materials, updating files, and ensuring records are stored correctly.• Support the team with routine clerical tasks and follow up on administrative items to help daily operations run smoothly.
2026-04-28T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in New York. This contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a mix of front-desk, clerical, and phone-based responsibilities. The person in this role will help keep workflows moving smoothly by managing administrative tasks with accuracy, care, and strong customer service. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining a well-organized reception area. • Respond to incoming calls promptly, route messages to the appropriate contacts, and provide clear information to callers. • Perform data entry and maintain administrative records with a high level of accuracy and attention to detail. • Support day-to-day office functions such as filing documents, preparing correspondence, and organizing materials for staff use. • Coordinate routine clerical tasks to help ensure schedules, paperwork, and internal communications remain up to date. • Assist with general administrative support needs across the office to promote efficient daily operations.
2026-05-04T00:00:00Z

Administrative Assistant

Irvington, NJ
onsite
Temporary / Contract
23 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and provide dependable service to clients, partners, and internal teams. This Long-term Contract position is best suited for someone who can balance administrative coordination, customer interaction, and accurate recordkeeping in a fast-paced, office-based environment. The ideal candidate brings experience in housing, public service, or case-related program support and is comfortable handling sensitive information with care. Responsibilities: • Manage front office activities by greeting visitors, answering incoming calls, directing inquiries, and maintaining a detail-oriented and organized administrative environment. • Enter, update, and review client and program information in internal databases and office systems while ensuring accuracy, completeness, and timely documentation. • Provide administrative support for case-related processes, including preparing files, organizing paperwork, tracking deadlines, and following up on required documentation. • Coordinate communication with participants, landlords, and partner agencies to schedule meetings, share updates, and support ongoing program activities. • Assist with calculations, form review, and document verification to help maintain compliance with program rules and reporting requirements. • Handle sensitive records with discretion and follow established standards for confidentiality, care, and secure information management. • Support onsite operations Monday through Friday and participate in field visits or external meetings when needed as part of regular job duties. • Help resolve routine issues by responding calmly to challenging situations, addressing concerns appropriately, and escalating matters when appropriate.
2026-05-04T00:00:00Z

Administrative Assistant

Roseland, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations. • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication. • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports. • Coordinate schedules, meetings, events, and logistics for property-related activities. • Maintain accurate records and support the preparation of compliance and audit documentation. • Respond to resident inquiries promptly and provide excellent customer service. • Facilitate communication between property teams and corporate staff to ensure efficient workflows. • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace. • Assist with general administrative tasks, including answering inbound calls and data entry. • Support special projects and initiatives as assigned by management.
2026-04-30T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-05-04T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Eatontown, New Jersey. This Contract to permanent position offers an excellent opportunity to support various administrative and clerical tasks while ensuring efficiency in daily operations. The ideal candidate will have a proactive approach, strong organizational skills, and the ability to handle multiple responsibilities effectively. Responsibilities: • Prepare and organize suit and judgment packages with accuracy and attention to detail. • Perform basic data entry tasks and manage spreadsheets with minimal supervision. • Process judgment entries and ensure all documentation is completed in a timely manner. • Conduct bank and wage calculations to support financial assessments. • Utilize queries to extract relevant data and generate reports as needed. • Manage calendars, schedule meetings, and maintain appointment records. • Draft clear and thorough responses to client inquiries, ensuring clarity and professionalism. • Assist in preparing for audits by organizing required documents and materials.
2026-05-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-04T00:00:00Z

Administrative Assistant

Asbury Park, NJ
onsite
Temporary to Hire
33 - 35 USD / Hourly
We are looking for an Administrative Assistant to join an on-site team in Tinton Falls, New Jersey in a contract capacity with the potential for a permanent role. This position supports recruitment activities, daily office coordination, and operational tasks in a fast-paced manufacturing and warehouse setting. The ideal candidate brings strong administrative experience, works well with limited direction, and can quickly adapt to shifting priorities while keeping work organized and on schedule. Responsibilities: • Coordinate the full recruitment process by posting openings, reviewing candidates, arranging interviews, and assisting with offer preparation. • Partner with supervisors and department leaders to keep recruiting efforts moving efficiently and help reduce time to fill open positions. • Manage onboarding and separation activities, including documentation, scheduling, and readiness for employee start dates and departures. • Provide day-to-day administrative support such as data entry, call handling, document organization, and general front-office assistance. • Maintain accurate records related to office operations and support inventory-related administrative tasks within company systems. • Help track equipment and materials information while assisting with operational workflows tied to inventory processes. • Communicate professionally with internal teams and external contacts to ensure tasks are completed accurately and on time.
2026-05-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment. Responsibilities: • Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team. • Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner. • Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking. • Perform data entry and routine administrative processing with a high level of accuracy and attention to detail. • Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items. • Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment. • Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.
2026-04-30T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in Bronx, New York. This opportunity is ideal for someone who enjoys keeping administrative tasks organized, assisting internal teams, and helping the workplace run efficiently. The role sits within the Real Estate & Property industry and requires a detail-oriented, service-focused approach throughout the workday. Responsibilities: • Coordinate a range of day-to-day administrative assignments to support smooth office operations. • Respond to staff requests in a timely and detail-oriented manner, providing dependable internal customer service. • Maintain accurate records by entering, revising, and organizing information within company databases. • Assist with incoming and outgoing mail, deliveries, and package handling to keep office services running efficiently. • Support general office functions by helping prioritize administrative needs and completing assigned tasks on schedule. • Monitor routine clerical activities and ensure documentation is kept current and accessible when needed.
2026-05-04T00:00:00Z

Administrative Assistant

Mamaroneck, NY
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a construction-focused business in New York. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination in a fast-paced, client-facing setting. The person in this role will help keep the office organized, provide responsive support to staff and visitors, and manage a range of clerical and computer-based tasks with accuracy. Responsibilities: • Welcome visitors and create a positive first impression by assisting clients and directing them to the appropriate team members. • Manage incoming phone calls, route messages efficiently, and respond to general inquiries with courtesy and attention to detail. • Provide day-to-day administrative support to internal staff, including preparing documents, typing notes, and assisting with contract-related paperwork. • Maintain organized office records by filing, scanning, and updating documents so information is easy to access when needed. • Support basic data tracking and reporting activities using spreadsheets and other office software tools. • Assist with document workflow tasks such as processing electronic signatures and helping coordinate routine administrative follow-up. • Keep shared office and kitchen areas supplied by monitoring inventory levels and replenishing essential materials. • Help manage schedules and calendar updates to support smooth coordination across the office.
2026-05-04T00:00:00Z

Import Logistics Coordinator

Morristown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established, product-based organization is seeking an experienced Import Logistics / Supply Chain professional to support end-to-end order execution, international imports, and customer fulfillment. This role requires hands-on import experience and a stable employment background. Responsibilities<ul><li>Manage purchase orders, blanket orders, pricing, and customer records</li><li>Coordinate international and domestic shipments from port/rail to customer delivery</li><li>Submit import documentation to brokers and ensure customs compliance</li><li>Transmit ISF filings and manage CBP requirements</li><li>Track shipments daily and communicate delays or exceptions</li><li>Negotiate freight rates (drayage, FTL, LTL) and arrange transportation</li><li>Monitor inventory levels and purchasing needs</li><li>Prepare shipping documents (Pack Lists, COAs, BOLs, releases, etc.)</li><li>Invoice customers upon delivery and process vendor invoices</li><li>Resolve customer issues, returns, credits/debits, and special documentation requests</li><li>Maintain execution and inventory tracking spreadsheets</li><li>Participate in client meetings, trade shows, and special projects as assigned</li></ul>
2026-04-24T00:00:00Z

Meeting/Event Coordinator

Newark, NJ
onsite
Temporary / Contract
20 - 30 USD / Hourly
We are looking for a proactive and detail-oriented Meeting/Event Coordinator to join our team in Newark, New Jersey. In this long-term contract position, you will play a key role in supporting the planning and execution of events, including meetings, conferences, and client receptions. This is an excellent opportunity to gain hands-on experience in event coordination while contributing to impactful projects in a dynamic, fast-paced environment. Responsibilities: • Assist in organizing in-person, virtual, and hybrid events, such as conferences, investor meetings, and client receptions. • Coordinate event logistics, including venue selection, catering arrangements, AV setup, shipping, and transportation needs. • Manage event registration processes, attendee communications, and tracking systems to ensure smooth execution. • Oversee vendor relationships by handling invoices, contracts, payments, and compliance reviews. • Prepare event materials, including agendas, signage, name badges, presentations, and post-event surveys. • Support data-related tasks such as data collection, entry, formatting, and reporting for events. • Provide assistance with event websites, invitations, and marketing materials using platforms like Cvent and ExactTarget. • Offer on-site event support, including managing the registration desk, hosting attendees, and troubleshooting issues. • Contribute to budget tracking, reconciliation processes, and the preparation of team meeting agendas. • Generate reports and maintain event documentation, including post-program summaries and analysis.
2026-04-13T00:00:00Z

Event Coordinator

Ridgefield Park, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Event Coordinator to join our team in Ridgefield Park, New Jersey. In this long-term contract role, you will play a pivotal role in planning and executing events, ensuring a seamless experience for all participants. This is an exciting opportunity to combine your organizational skills with your passion for creating memorable events. Responsibilities: • Oversee the planning and coordination of events, ensuring all logistics are managed effectively. • Facilitate the check-in process for attendees and provide support to guests during events. • Serve as the primary point of contact for on-site visitors, addressing their needs and concerns. • Collaborate with team members to ensure events run smoothly and meet organizational goals. • Handle administrative tasks related to event management, including scheduling and documentation. • Monitor and address any unexpected challenges or adverse circumstances during events. • Maintain clear communication with clients, vendors, and stakeholders to ensure expectations are met. • Ensure all event-related activities comply with company policies and guidelines. • Support post-event evaluations to identify areas for improvement and enhance future events.
2026-04-16T00:00:00Z

Patient Care Coordinator

New Hyde Park, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a Patient Care Coordinator to support daily patient access and administrative operations for a healthcare team in New Hyde Park, New York. This Contract position focuses on creating a smooth experience for patients by coordinating appointments, maintaining accurate records, and responding to routine care-related questions. The ideal candidate is organized, service-driven, and comfortable handling scheduling tasks while supporting front-end patient coordination in a fast-paced clinical setting. Responsibilities: • Coordinate patient visit calendars by arranging, adjusting, and confirming appointments based on provider availability and patient needs. • Welcome and assist patients during scheduling and check-in activities, helping address routine questions with professionalism and empathy. • Maintain and update patient medical documentation to ensure records remain complete, accurate, and easy to retrieve. • Review appointment details for accuracy, including patient information, visit timing, and service requirements before scheduled encounters. • Communicate with patients regarding upcoming visits, rescheduling needs, and general preparation instructions when appropriate. • Support day-to-day administrative workflow by organizing patient information and helping keep care coordination processes efficient. • Verify and record relevant patient details during interactions to promote accurate scheduling and streamlined service delivery.
2026-05-04T00:00:00Z