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46 results for Administrative Assistant Academic Dept in Roxbury, NJ

Administrative Assistant
  • Woodside, NY
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 25.00 USD / Hourly
  • We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
  • 2026-03-11T14:33:43Z
Administrative Assistant
  • New York, NY
  • remote
  • Temporary
  • 18.43 - 21.34 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will be fully remote with flexible hours and are responsible for data entry tasks that ensure smooth operations and compliance. This position requires a proactive individual with strong organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue class certificates with accuracy and attention to detail.</p><p>• Enter and maintain data in a federal database, ensuring all records are up to date and compliant.</p><p>• Manage email correspondence by responding promptly and professionally to inquiries.</p><p>• Support other administrative duties (possibly) </p><p><br></p><p><br></p>
  • 2026-03-26T13:23:45Z
Administrative Assistant
  • Brooklyn, NY
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Handle incoming calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Assist with general office operations, including scheduling and coordinating meetings.<br>• Act as the first point of contact for visitors by greeting and directing them appropriately.<br>• Prepare and organize documents, reports, and correspondence.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Support team members with administrative tasks to ensure deadlines are met.<br>• Coordinate communication between departments to enhance workflow efficiency.<br>• Manage filing systems and ensure all records are properly organized.
  • 2026-03-23T14:14:04Z
Administrative Assistant
  • West Caldwell, NJ
  • onsite
  • Permanent
  • 60000.00 - 65000.00 USD / Yearly
  • <p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>
  • 2026-03-04T15:09:01Z
Administrative Assistant
  • Garden City, NY
  • onsite
  • Temporary
  • 22.00 - 25.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Garden City, New York. In this contract position, you will play a pivotal role in supporting daily operations, ensuring smooth communication, and maintaining organizational efficiency. This opportunity is ideal for someone with excellent administrative skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to team members and managers.</p><p>• Manage schedules, appointments, and meetings to ensure efficient time management.</p><p>• Organize and maintain files, records, and documentation for easy access and retrieval.</p><p>• Handle incoming communications, including phone calls and emails, and respond promptly.</p><p>• Prepare reports, presentations, and other materials with accuracy and attention to detail.</p><p>• Coordinate office activities and supplies to maintain a productive work environment.</p><p>• Assist with data entry, tracking, and analysis to support decision-making processes.</p><p>• Communicate effectively with internal and external stakeholders to ensure seamless interactions.</p><p>• Monitor and prioritize tasks to meet deadlines and organizational goals.</p>
  • 2026-03-27T21:04:12Z
Administrative Assistant
  • Bronx, NY
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bronx, New York. This role is essential in ensuring smooth daily operations by providing vital administrative support and maintaining effective communication within the organization. If you excel in organization, multitasking, and customer service, we encourage you to apply.<br><br>Responsibilities:<br>• Handle incoming calls professionally and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks to maintain up-to-date records.<br>• Provide administrative support to ensure efficient operation of the office.<br>• Manage reception duties, including greeting visitors and addressing their needs.<br>• Organize and maintain files, documents, and office supplies.<br>• Assist in scheduling appointments and coordinating meetings.<br>• Communicate effectively with team members and external contacts.<br>• Prepare reports, correspondence, and other documents as needed.<br>• Monitor and respond to emails promptly to ensure timely resolutions.<br>• Support other administrative tasks as assigned to meet organizational needs.
  • 2026-03-25T18:48:40Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • <p>We are looking for a detail-oriented Property Management Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support and customer service to ensure smooth office operations. This position offers an hourly rate of $20 and requires someone who can manage multiple tasks effectively within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage Tenant inquiries</p><p>• Manage maintenance requests</p><p>• Deliver exceptional customer service support to staff, addressing inquiries and resolving issues promptly.</p><p>• Maintain and update information in the company database with accuracy and attention to detail.</p><p>• Assist with office services, including managing mail and packages to ensure efficient handling.</p><p>• Perform general administrative tasks to support daily operations and team needs.</p><p>• Collaborate with team members to streamline processes and enhance workflow efficiency.</p>
  • 2026-03-18T18:53:41Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 20.00 USD / Hourly
  • <p>Robert Half is seeking a highly organized and proactive Administrative Assistant to join a local team. In this role, you will provide crucial support to ensure smooth daily operations within a fast-paced office environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare and edit documents, reports, and presentations</li><li>Handle phone calls, emails, and correspondence with professionalism</li><li>Maintain accurate filing systems and organize office records</li><li>Support accounts payable/receivable and expense reporting</li><li>Order office supplies and manage inventory</li><li>Welcome guests and provide outstanding customer service</li><li>Assist with special projects as needed</li></ul><p><br></p>
  • 2026-03-04T18:58:40Z
Administrative Assistant
  • Tobyhanna, PA
  • onsite
  • Contract / Temporary to Hire
  • 17.00 - 19.00 USD / Hourly
  • <p>Are you a detail-oriented administrative professional with a background in HVAC or plumbing? Robert Half is seeking an experienced Administrative Assistant who thrives in a fast-paced, client-focused environment. If you excel at managing schedules, supporting field teams, and delivering outstanding customer service in the construction or skilled trades sector, we want to hear from you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support for daily operations, including answering phones, responding to client inquiries, and managing correspondence.</li><li>Schedule service calls, coordinate technician dispatch, and maintain up-to-date job records.</li><li>Assist with processing work orders, invoices, and customer agreements.</li><li>Maintain and organize company files, permits, and compliance documentation.</li><li>Support managers and field teams with project coordination, document preparation, and resource tracking.</li><li>Order office and field supplies, track inventory, and handle vendor communications.</li><li>Ensure efficient and accurate data entry into business management systems.</li></ul><p><br></p>
  • 2026-03-18T17:13:44Z
Executive Assistant
  • Center Valley, PA
  • onsite
  • Contract / Temporary to Hire
  • 23.00 - 25.00 USD / Hourly
  • <p>Are you a proactive professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leadership, ensuring efficient operations and driving positive outcomes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.</li><li>Liaise between executives and internal/external stakeholders to facilitate communication and project follow-through.</li><li>Handle confidential information with discretion.</li><li>Organize and prioritize incoming requests, ensuring timely responses and completion of tasks.</li><li>Assist with event planning, expense reporting, and operational coordination.</li><li>Support ad hoc projects and contribute to a positive office culture.</li></ul><p><br></p>
  • 2026-03-13T13:53:44Z
Administrative Assistant
  • Long Island City, NY
  • onsite
  • Temporary
  • 20.00 - 25.00 USD / Hourly
  • We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. In this role, you will provide essential support to ensure the smooth operation of daily office activities, including handling communication, managing records, and assisting with administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and route them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide general administrative support, such as scheduling meetings and preparing documents.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain office files and records to ensure accessibility.<br>• Coordinate office supplies and maintain inventory levels.<br>• Support team members with various administrative tasks as needed.<br>• Ensure compliance with office procedures and protocols.<br>• Handle correspondence and communication with internal and external stakeholders.
  • 2026-03-18T18:33:45Z
Executive Assistant
  • Mount Pocono, PA
  • onsite
  • Contract / Temporary to Hire
  • 31.00 - 38.00 USD / Hourly
  • <p>Robert Half is partnering with a local organization in the Mount Pocono area to hire a detail‑oriented <strong>Executive Assistant</strong> to support their leadership team. This is an excellent opportunity for a highly organized, proactive professional who thrives in a fast‑paced environment and enjoys being the right hand to senior executives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and arrange travel for executive leadership.</li><li>Serve as the primary point of contact between executives, internal teams, and external partners.</li><li>Prepare, edit, and maintain executive-level correspondence, reports, and presentations.</li><li>Handle confidential information with discretion and professionalism.</li><li>Support day‑to‑day operations by prioritizing tasks, tracking deadlines, and ensuring workflow efficiency.</li><li>Assist with project coordination, meeting preparation, and follow-up action items.</li><li>Maintain organized filing systems—both electronic and physical.</li><li>Provide general administrative support as needed to ensure seamless executive operations.</li></ul>
  • 2026-03-18T20:28:44Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity for someone who thrives in a dynamic environment and excels at multitasking.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring the office runs efficiently and effectively.<br>• Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments.<br>• Perform accurate data entry and maintain organized records for easy retrieval.<br>• Assist with receptionist duties, including welcoming visitors and handling front desk operations.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Prepare and distribute correspondence, reports, and other documents in a timely manner.<br>• Monitor and manage office supplies, placing orders as necessary to maintain inventory.<br>• Support team members with various ad hoc tasks and special projects.<br>• Maintain a clean and organized office environment to promote productivity.
  • 2026-03-27T16:18:46Z
Sr. Administrative Assistant
  • Bridgewater, NJ
  • onsite
  • Permanent
  • 60000.00 - 75000.00 USD / Yearly
  • <p>This position is paying between $60,000-75,000 base</p><p><br></p><p>benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses</p><p><br></p><p>Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a</p>
  • 2026-03-03T17:48:41Z
Sales Administrative Assistant
  • Bethlehem, PA
  • remote
  • Contract / Temporary to Hire
  • 25.00 - 35.00 USD / Hourly
  • <p>Are you a highly organized, creative, and proactive administrative professional who thrives in a fast‑paced, team-oriented environment? Our team is seeking a <strong>Sales Administrative Assistant</strong> to support the sales and recruiting teams with critical behind-the-scenes operations, business development coordination, and administrative workflow management.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to the sales and recruiting teams</li><li>Assist with business development activities, including preparing presentations, updating CRM data, and tracking outreach efforts</li><li>Organize and maintain sales materials, proposals, and client-facing documents</li><li>Draft and proofread correspondence, marketing materials, and internal communications</li><li>Support lead generation by researching prospective clients and compiling target lists</li><li>Prepare activity reports, metrics, and dashboards for internal tracking</li><li>Ensure compliance with internal processes, documentation standards, and deadlines</li><li>Partner closely with leadership to improve workflows and identify opportunities to streamline operations</li><li>Jump in wherever needed—this role requires a true go‑getter with a team-first mindset</li></ul>
  • 2026-03-26T22:03:44Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This is a contract position where you will play a key role in ensuring smooth office operations and providing excellent support to staff and clients. The ideal candidate will possess strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Deliver exceptional customer service support to both staff and clients, addressing inquiries and resolving issues promptly.<br>• Maintain and update records in the database, ensuring accuracy and completeness.<br>• Assist with office operations, including handling incoming and outgoing mail and packages.<br>• Provide general administrative support for ongoing projects, ensuring deadlines are met.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Organize and manage office supplies, ensuring availability for daily operations.<br>• Support the scheduling and coordination of meetings and appointments.<br>• Uphold a detail-oriented and welcoming office environment for staff and visitors.
  • 2026-03-25T18:48:40Z
Executive Assistant
  • New Rochelle, NY
  • onsite
  • Temporary
  • 30.00 - 33.00 USD / Hourly
  • We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis in New Rochelle, New York. This role involves providing top-level administrative support, ensuring smooth operations, and maintaining efficiency in a fast-paced environment. The ideal candidate will excel in anticipating needs, managing priorities, and facilitating seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Manage complex scheduling and calendar coordination to ensure meetings and deadlines are effectively organized.<br>• Take detailed meeting notes and distribute them promptly to relevant parties.<br>• Oversee general office organization, including filing and maintaining accurate documentation.<br>• Provide support for ongoing projects by tracking progress and ensuring timely completion.<br>• Act as a liaison with staff, vendors, and external partners to ensure clear communication and collaboration.<br>• Utilize Google Suite tools, including Calendar and Sheets, to streamline organizational processes.<br>• Assist with correspondence and conference call arrangements, ensuring all communications are clear, accurate, and timely.<br>• Offer occasional support for recruitment-related tasks, such as scheduling interviews or organizing candidate information.<br>• Maintain discretion and confidentiality while handling sensitive information.<br>• Proactively identify opportunities to improve office efficiency and keep operations ahead of schedule.
  • 2026-03-25T13:03:53Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities.<br><br>Responsibilities:<br>• Deliver exceptional customer service to staff and assist with inquiries or requests.<br>• Maintain and update information accurately within company databases.<br>• Provide support for office services, including handling mail and packages.<br>• Perform general administrative duties to ensure efficient office functioning.<br>• Collaborate with team members to complete assigned projects on time.<br>• Organize and manage office supplies, ensuring availability as needed.<br>• Communicate effectively with internal and external stakeholders.<br>• Assist in preparing reports or documents as required.
  • 2026-03-04T18:43:40Z
Administrative Assistant
  • Parsippany, NJ
  • onsite
  • Contract / Temporary to Hire
  • 20.22 - 23.41 USD / Hourly
  • We are looking for a highly organized and proactive Administrative Assistant to join our team in Parsippany, New Jersey. This is a Contract to permanent position, offering the opportunity to support various office operations while contributing to the smooth functioning of business activities. The ideal candidate will possess excellent communication skills, technical proficiency, and a detail-oriented approach to managing tasks efficiently.<br><br>Responsibilities:<br>• Manage office supplies, ensuring inventory is maintained and orders are placed as needed.<br>• Coordinate and execute event logistics, including setup, breakdown, and catering arrangements.<br>• Schedule and prepare for meetings, ensuring all necessary materials and technology are in place.<br>• Assist with office relocation activities, such as organizing, packing, and overseeing the transition.<br>• Utilize Office 365 applications, including PowerPoint, to create and edit high-quality documents.<br>• Conduct surveys using SurveyMonkey and distribute them to the client base.<br>• Design content using Canva and assist with posting on LinkedIn and other social media platforms.<br>• Maintain filing systems, organize calendars, and prioritize tasks to ensure smooth daily operations.<br>• Provide support with answering inbound calls and handling receptionist duties.<br>• Perform accurate data entry and maintain records with attention to detail.
  • 2026-03-27T16:43:38Z
Administrative Assistant
  • Princeton, NJ
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • <p>We are looking for a highly organized and detail-oriented <strong>PART TIME (25 hours a week / 5 hours a day) </strong>Administrative Assistant to join our team in Princeton, New Jersey. In this long-term contract role, you will play a key part in ensuring smooth operations by providing essential administrative support. Your ability to multitask and maintain accuracy in a fast-paced environment will be crucial to success.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure seamless daily operations.</p><p>• Answer and manage inbound calls, addressing inquiries and redirecting as necessary.</p><p>• Perform data entry tasks with high accuracy and attention to detail.</p><p>• Coordinate and oversee calendar management, scheduling meetings and appointments efficiently.</p><p>• Prepare and process expense reports and reimbursement requests in a timely manner.</p><p>• Assist with receptionist duties, including welcoming guests and maintaining an organized and efficient front office environment.</p><p>• Utilize Microsoft SharePoint to organize and manage documentation and resources.</p><p>• Handle administrative office tasks such as filing, correspondence, and record management.</p><p>• Collaborate with team members to support various projects and organizational needs.</p>
  • 2026-03-24T13:23:43Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
  • 2026-03-04T18:43:40Z
Sr. Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 28.50 - 30.00 USD / Hourly
  • We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
  • 2026-03-18T13:43:44Z
Administrative Assistant
  • Long Island City, NY
  • onsite
  • Permanent
  • 60000.00 - 75000.00 USD / Yearly
  • <p>We are looking for an Administrative Assistant to support our client's team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including filing, organizing documents, and managing correspondence.</p><p>• Maintain accurate records and ensure data entry tasks are completed with precision.</p><p>• Utilize spreadsheets and computer software to track and analyze information.</p><p>• Support construction administration by coordinating documentation and ensuring compliance with procedures.</p><p>• Monitor and manage vehicle fleet systems to ensure smooth operations.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Assist in scheduling and calendar management for project-related tasks.</p><p>• Prepare reports and summaries based on collected data and observations.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>
  • 2026-03-06T14:33:40Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols.<br>• Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment.<br>• Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments.<br>• Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets.<br>• Resolve straightforward issues using established procedures while following detailed instructions.<br>• Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision.<br>• Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
  • 2026-03-25T18:58:47Z
Executive Assistant
  • Somerset County, NJ
  • onsite
  • Permanent
  • 85000.00 - 110000.00 USD / Yearly
  • <p>Our client, a rapidly growing technology company, is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement.</p><p><br></p><p>Salary is 85,000 - 110,000. </p><p><br></p><p>Benefits include health insurance, 401k, and PTO</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul><p><br></p>
  • 2026-03-18T12:54:07Z
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