We are looking for a dedicated Receptionist to join our team on a long-term contract basis in West Babylon, New York. In this role, you will provide essential office support, ensuring smooth day-to-day operations through a variety of administrative and clerical tasks. This position requires someone who is organized, personable, and capable of handling multiple responsibilities with attention to detail.<br><br>Responsibilities:<br>• Welcome and guide visitors to the appropriate areas within the company, ensuring a detail-oriented and friendly experience.<br>• Manage and distribute incoming mail and correspondence, as well as coordinate express mail services such as FedEx.<br>• Facilitate the ordering, receiving, and distribution of office supplies to maintain inventory levels.<br>• Assist with clerical tasks including photocopying, faxing, filing, and document collation.<br>• Support the Accounts Receivable department by scanning checks and posting payments accurately.<br>• Maintain effective communication with internal teams and external contacts to ensure smooth operations.<br>• Operate office machinery such as fax machines and photocopiers as needed.<br>• Perform additional administrative duties as assigned to contribute to the overall efficiency of the office.<br>• Ensure projects and assignments are completed with minimal supervision while maintaining high standards.
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Brooklyn, New York. As the first point of contact, you will play a key role in ensuring smooth day-to-day operations by managing front desk responsibilities and providing excellent support to visitors and staff. This is a short-term opportunity with a focus on delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Answer and direct inbound calls promptly and professionally.<br>• Greet and assist visitors, ensuring a welcoming and organized reception area.<br>• Handle incoming and outgoing mail, including sorting and distributing correspondence.<br>• Maintain the front desk area, ensuring it is clean, presentable, and well-stocked with necessary materials.<br>• Assist with scheduling and coordinating meetings, including reserving conference rooms and preparing materials.<br>• Provide administrative support to the team as needed, such as data entry and document preparation.<br>• Respond to inquiries from staff and guests, offering accurate information and resolving issues as they arise.
We are looking for a detail-oriented and approachable Receptionist to join our team in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This is a long-term contract position, ideal for someone who thrives in a dynamic and client-facing setting.<br><br>Responsibilities:<br>• Greet visitors and guests courteously, ensuring they are directed to the appropriate person or department.<br>• Manage a multi-line phone system, answering inbound calls promptly and efficiently.<br>• Handle switchboard operations for 1 to 10 phone lines, ensuring seamless call routing.<br>• Maintain a tidy and organized reception area to create a positive first impression.<br>• Provide support with administrative tasks such as scheduling and data entry as needed.<br>• Respond to inquiries and provide accurate information to clients and colleagues.<br>• Coordinate with internal teams to facilitate smooth communication and workflow.<br>• Monitor and manage appointments for meeting rooms or other shared spaces.<br>• Ensure confidentiality and discretion in handling sensitive information.
We are looking for a dedicated and detail-oriented Part-Time Receptionist to join our team in Sandy Hook, Connecticut. This is a Contract-to-Permanent position that offers an opportunity to contribute to the smooth operation of our office while supporting clinicians and directors. The ideal candidate will demonstrate excellent organizational and interpersonal skills to ensure exceptional service for both clients and staff.<br><br>Responsibilities:<br>• Perform data entry tasks accurately using computer systems.<br>• Collect and process co-pays from clients in a timely manner.<br>• Manage client appointments effectively, including scheduling and rescheduling as needed.<br>• Uphold confidentiality and discretion in all interactions with clients and internal matters.<br>• Provide administrative support to the Clinical Director, Medical Director, and clinicians.<br>• Answer inbound calls professionally, addressing inquiries and redirecting as appropriate.<br>• Maintain the overall organization and efficiency of the office.<br>• Deliver exceptional customer service to clients and visitors.
We are looking for a detail-oriented Receptionist to join our team in New York, New York. This is a Contract-to-Permanent position, offering an excellent opportunity for career growth within the legal industry. The ideal candidate will be responsible for maintaining a welcoming office environment while efficiently handling administrative and clerical tasks.<br><br>Responsibilities:<br>• Manage a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet clients and visitors with professionalism and provide excellent customer service.<br>• Perform accurate data entry tasks and maintain organized records.<br>• Handle email correspondence efficiently, ensuring timely responses.<br>• Coordinate and schedule appointments, meetings, and other events.<br>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.<br>• Organize and maintain files, ensuring easy access to important documents.<br>• Collaborate with team members to support office operations and address administrative needs.<br>• Uphold confidentiality and professionalism in a law firm setting.
We are looking for an organized and customer-focused Front Desk Coordinator to join our team on a contract basis in Forest Hills, New York. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and detail-oriented service in a healthcare environment. This is an excellent opportunity to contribute to a dynamic team while delivering exceptional front desk support.<br><br>Responsibilities:<br>• Greet and assist visitors with a welcoming and detail-oriented demeanor.<br>• Manage incoming calls using a multi-line phone system, ensuring timely and accurate responses.<br>• Coordinate concierge services to address patient and visitor needs efficiently.<br>• Handle general receptionist duties, including scheduling and maintaining records.<br>• Operate a switchboard system for up to 10 lines, directing calls appropriately.<br>• Provide clear and courteous communication to resolve inquiries or concerns.<br>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.<br>• Collaborate with internal staff to support daily operational needs.<br>• Ensure confidentiality and accuracy when handling sensitive information.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
<p>Are you an organized, personable, and proactive individual looking to make a difference in patient care? We are seeking a <strong>Medical Front Desk Specialist</strong> to join our healthcare team and provide outstanding service to patients, staff, and providers.</p><p>As the first point of contact for patients, the role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. If you are bilingual and have a knack for creating smooth experiences for people, we want to hear from you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Patient Check-In/Check-Out:</strong> Greet patients warmly upon arrival, maintain accurate registration details, and manage documentation for check-out procedures.</li><li><strong>Insurance Verification:</strong> Verify patient insurance benefits and handle all related inquiries for accurate processing.</li><li><strong>Appointment Scheduling:</strong> Coordinate patient scheduling, manage cancellations/rescheduling, and assist with appointment reminders.</li><li><strong>Receptionist Duties:</strong> Answer phones promptly, handle inquiries professionally, and triage calls as needed.</li><li><strong>Document Management:</strong> Fax, scan, and file medical records effectively while maintaining patient information confidentiality (Source: HIPAA standards).</li><li><strong>Copay Collection:</strong> Process patient payments and provide receipts for financial transactions accurately.</li><li><strong>Greeting Patients and Providers:</strong> Provide welcoming and attentive support to all visitors, ensuring a positive experience.</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li>High school diploma or equivalent required; additional education in healthcare or administration is a plus.</li><li>Previous experience in a medical front office or similar healthcare setting preferred.</li><li>Proficiency in using medical scheduling software and Microsoft Office (Word, Excel, and Outlook).</li><li>Bilingual (English and [Specify Second Language]), with strong communication and interpersonal skills.</li><li>Familiarity with insurance verification processes and billing procedures is highly desirable.</li><li>Ability to multitask and remain calm under pressure in a busy healthcare environment.</li></ul><p><br></p>
We are looking for a dedicated Workplace Coordinator to join our team in New York, New York. This fully onsite role is ideal for someone who excels in managing administrative tasks, front desk operations, and office coordination in a dynamic environment. As a valued team member, you will play a key role in ensuring the smooth functioning of office activities and maintaining a welcoming atmosphere for staff and visitors. This is a Long-term Contract position.<br><br>Responsibilities:<br>• Serve as the first point of contact by greeting visitors and answering incoming calls professionally.<br>• Coordinate and schedule meetings, ensuring proper setup and organization of conference rooms.<br>• Oversee office supply inventory, including restocking items such as coffee and yogurt, and managing courier arrangements.<br>• Provide comprehensive administrative support to staff, assisting with various day-to-day office tasks.<br>• Maintain the cleanliness and orderliness of the kitchen by unloading dishwashers and replenishing essential items.<br>• Facilitate weekly office lunch arrangements, ensuring all components are organized and delivered timely.<br>• Support the team with ad hoc tasks and projects to enhance overall office efficiency.<br>• Ensure the office environment is welcoming and functional, addressing any operational issues promptly.<br>• Uphold high standards of organization and time management while multitasking in a fast-paced setting.
We are looking for a Workplace Experience Ambassador to join our team in New York, NY on a contract basis. In this role, you will be responsible for ensuring that building spaces are optimally prepared and maintained to create a seamless experience for employees and visitors. This position involves providing exceptional customer service and collaborating with various teams to support day-to-day operations and events.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal employees and external visitors, addressing their needs promptly and professionally.<br>• Oversee front-of-house services, including greeting guests and directing inquiries to appropriate contacts.<br>• Coordinate and execute physical setups for events and meetings, including arranging furniture, signage, and equipment.<br>• Maintain accurate records of room bookings and update event calendars to ensure seamless scheduling.<br>• Collaborate with facilities teams to support additional services as needed to enhance workplace functionality.<br>• Ensure reception areas and common spaces are well-maintained and welcoming.<br>• Act as a liaison between teams to ensure effective communication and coordination.<br>• Assist in catering arrangements and hospitality services for events.<br>• Proactively identify and resolve issues to improve workplace operations.
We are a seeking a friendly and organized Administrative Coordinator to act as the face of our organization, this role will reside at the front desk, greeting guests, answering phones, and performing key administrative tasks. We pride ourselves on delivering exceptional service, fostering collaboration, and having fun while maintaining professionalism. If you're a multitasker with strong communication skills and tech-savviness, we’d love to hear from you! <br> Key Responsibilities: Manage calendars, coordinate schedules, and organize travel arrangements. Greet visitors, clients, and vendors, ensuring a welcoming and detail oriented first impression. Direct individuals to the appropriate departments or staff members. Answer, screen, and route calls on a multi-line phone system. Perform administrative tasks such as processing and printing timecards, preparing shipping documentation, packing lists, and certificates of analysis. Assist with supply chain preparation tasks and documentation for related teams. Support the preparation of presentations and other materials as needed. Operate and maintain efficiency in various software tools, including Microsoft Office Suite, with training provided on specialized software. Top Must-Haves: Multitasking Skills: Proven ability to handle tasks for multiple teams (e.g., engineering, supply chain). Communication Skills: Strong, detail oriented communication with all levels of staff—from manufacturing teams to VPs. Tech Savviness: Proficiency in Microsoft Office Suite and a willingness to learn new software tools. Preferred Soft Skills & Personality Fit: Friendly and detail oriented demeanor—you'll be the face of our company! Presentation is important: =+ years of experience and detail oriented appearance, no visible facial tattoos or aggressive piercings (e.g., small, tasteful jewelry like a nose diamond is acceptable). Comfortable in a dynamic, collaborative environment that’s detail oriented yet fun. Engaging personality—someone approachable and vibrant (not too stuffy)! Why Join Us? Opportunity to work with a diverse and dynamic team. A positive company culture that values collaboration and professionalism. Training opportunities to learn specialized software and systems. Competitive compensation and benefits package. Interested in applying? If you are highly organized, detail oriented, and tech-savvy with a positive attitude, we’d love to hear from you! Apply today to join a team that is as fun as it is detail oriented.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Forest Hills, New York on a contract basis. This role is integral to managing insurance payments, reconciling financial transactions, and supporting administrative tasks in a fast-paced healthcare environment. If you thrive in a dynamic setting and have a passion for accuracy and organization, we encourage you to apply.<br><br>Responsibilities:<br>• Process incoming mail, including insurance payments, explanation of benefits (EOBs), and medical record requests, ensuring proper sorting and scanning.<br>• Address issues related to misdirected or returned mail to maintain efficient workflow.<br>• Record incoming payments such as checks, electronic funds transfers (EFTs), and credit card transactions with precision.<br>• Deposit checks and handle credit card payments promptly and accurately.<br>• Reconcile daily activity from multiple credit card merchant accounts against receipts and front desk reports.<br>• Cross-check patient and insurance information to ensure the accuracy of financial transactions.<br>• Download banking activity and align deposits with internal records for seamless reconciliation.<br>• Enter and upload financial data, including cash receipts, into NetSuite accounting software.<br>• Operate office equipment such as scanners and copy machines to support daily administrative tasks.<br>• Assist the accounting team with additional administrative duties as needed.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing phone calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Input and update data accurately into organizational systems and databases.</p><p>• Manage email communications, including drafting, responding to, and organizing correspondence.</p><p>• Support program operations by performing general administrative and clerical tasks.</p><p>• Maintain organized records and documentation to ensure easy accessibility.</p><p>• Collaborate with team members to coordinate schedules and meetings.</p><p>• Assist in preparing reports, presentations, and other necessary documentation.</p><p>• Ensure compliance with organizational policies and procedures in daily tasks.</p><p>• Contribute to a positive and productive office environment.</p>
We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.<br><br>Responsibilities:<br>• Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.<br>• Coordinate with maintenance staff to schedule and follow up on repair and service requests.<br>• Provide exceptional customer service by addressing resident inquiries and concerns promptly.<br>• Maintain organized records and documentation for work orders, repairs, and other administrative tasks.<br>• Oversee benefit-related functions, including COBRA administration and leave of absence coordination.<br>• Support compensation and benefits processes to ensure compliance with company policies.<br>• Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.<br>• Monitor and update office systems to improve workflow and resident satisfaction.<br>• Handle administrative tasks such as filing, scheduling, and correspondence.<br>• Assist in the preparation of reports and summaries for management review.
We are looking for a dedicated Personal Assistant to provide exceptional administrative and organizational support in a fast-paced environment. This role involves managing daily tasks, coordinating schedules, and ensuring seamless operations for both personal and operational needs. Located in Fort Lee, New Jersey, this is a Contract to permanent position within the dynamic real estate development industry.<br><br>Responsibilities:<br>• Manage calendars and schedules, ensuring appointments and deadlines are met efficiently.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle inbound calls and communication, addressing inquiries with professionalism.<br>• Assist with personal errands, such as shopping or organizing deliveries.<br>• Process and manage medical claims, ensuring timely submission and follow-up.<br>• Oversee the use of company credit cards, maintaining accurate records and reports.<br>• Support administrative tasks, including filing, document preparation, and correspondence.<br>• Monitor and prioritize tasks to ensure smooth daily operations.<br>• Act as a liaison between various stakeholders, both internal and external.
<p>We are seeking a dependable and detail-oriented Office Services Assistant to support daily office operations, ensuring key service areas such as coffee stations, mailroom, and printer stations are maintained to the highest standard. This role plays a critical part in keeping the workplace functional, organized, and well-stocked, contributing to a positive and efficient office environment.</p><p>Responsibilities: </p><ul><li>Receive, scan, and log all incoming packages from FedEx, UPS, and other carriers.</li><li>Use handheld scanners to track deliveries and obtain department signatures.</li><li>Deliver packages to appropriate departments and floors.</li><li>Prepare and ship all outgoing packages (Overnight, Ground, letters, etc.) using FedEx Ship Manager.</li><li>Monitor and maintain printer stations throughout the office.</li><li>Refill paper in printers and ensure reams are stocked and accessible to employees.</li><li>Keep the area clean and orderly.</li><li>Check and clean all coffee stations twice daily.</li><li>Replenish supplies in coffee machines and counters.</li><li>Maintain cleanliness and overall presentation.</li></ul>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>We are looking for an Administrative Assistant to join our team in Norwalk, Connecticut. This long-term contract role is integral to supporting varied programs and services that enhance operational efficiency for a global network of camps and initiatives. The position offers the opportunity to collaborate with international staff, external vendors, and service providers while contributing to impactful projects.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate application processes for programs, ensuring accurate documentation and clear communication.</p><p>• Administer grant applications for development initiatives and compile data for reporting purposes.</p><p>• Coordinate event logistics, including sourcing supplies, arranging travel, and organizing translation services.</p><p>• Manage vendor relationships, track invoices, and handle payments for services and projects.</p><p>• Support scheduling, meeting coordination, and record-keeping to maintain organized workflows.</p><p>• Update and maintain contracts, forms, and onboarding materials to ensure compliance and accuracy.</p><p>• Conduct research and share program-related information, such as annual camp calendars and updates.</p><p>• Assist with mailing supplies and resources to camps and partners across the network.</p><p>• Identify tools and resources to improve administrative processes within the department.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is an excellent opportunity for an organized individual with strong communication skills and proficiency in various office software.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.<br>• Coordinate and schedule appointments, ensuring efficient time management.<br>• Perform accurate data entry and maintain detailed records.<br>• Draft and manage email correspondence with professionalism and clarity.<br>• Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Support logistics and distribution activities by coordinating shipments and tracking deliveries.<br>• Maintain organized filing systems and ensure all documents are updated.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline processes and improve efficiency.
<p>Robert Half is seeking a highly-skilled, detail-oriented <b>Administrative Assistant </b>to support a <strong>daily operations, staff, and the C-Level Executive as needed</strong>. This is an opportunity for someone who works well with a small team. </p><p><br></p><p>In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.</p>
We are seeking a contract Administrative Assistant that will manage a variety of administrative tasks to support our team in a fast-paced and dynamic environment. The ideal candidate is resourceful, detail-oriented, quick to learn, and thrives under pressure. Strong multitasking skills and detail oriented communication abilities are essential. Key Responsibilities: Client Interaction: Answer inbound calls, address general client inquiries, and ensure timely follow-ups on messages. Act as a knowledgeable first point of contact, providing accurate information or redirecting clients appropriately. Handle client callbacks to ensure resolution and client satisfaction. Administrative Support: Conduct thorough plan lookups and gather key data from various carrier systems to address inquiries effectively. Match clients with appropriate sales representatives based on their region, product interest, or needs. Document and relay client needs and questions to relevant team members. Maintain and update internal systems with accurate and current records. Task Management: Handle a high volume of inquiries with accuracy, efficiency, and exceptional attention to detail. Prioritize competing tasks and deadlines to ensure seamless business operations. Office Coordination: Assist with scheduling, preparing documents, and completing additional administrative duties as required. Desired Skills and Qualifications: Proven experience in an administrative support role. Strong ability to multitask, prioritize, and manage a dynamic workload. Exceptional written and verbal communication skills. Meticulous attention to detail and a high degree of accuracy in work. Resourceful, quick learner with the ability to thrive in a fast-paced business environment. Proficiency with common productivity tools (e.g., Microsoft Office Suite), and the ability to navigate carrier platforms or internal systems is a plus. Why You’ll Love This Role: An opportunity to gain hands-on experience in a dynamic, client-focused business environment. Work alongside a supportive and detail oriented team dedicated to delivering top-tier service. Strengthen your administrative and organizational skills during a critical season in our business operations.
<p>Join a well-established, growing <strong>construction and marine development company</strong> with over 50 years of industry expertise. Specializing in marine development, land acquisition, real estate development, and property management, this organization offers an excellent opportunity for an experienced administrative professional to become a key member of their small, collaborative team. The company values long-term commitment and provides training on industry-specific processes and projects.</p><p><strong>Position Overview:</strong></p><p>We are seeking a professional and detail-oriented <strong>Construction Administrative Assistant</strong> to support the daily operations of a dynamic and multi-faceted business. In this role, you will handle administrative tasks such as typing invoices, drafting agreements, revising important documents, organizing QuickBooks entries, and supporting meetings with architects, engineers, and attorneys. Flexibility, strong communication skills, and the ability to thrive in a fast-paced environment are essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, revise, and finalize documents, including invoices, agreements, and other paperwork.</li><li>Maintain and update records in <strong>QuickBooks</strong> to ensure organized and accurate financial tracking.</li><li>Act as the <strong>first point of contact</strong> for the business, managing phone communications with professionalism and confidence.</li><li>Organize and manage day-to-day office operations, including scheduling, email correspondence, and file management.</li><li>Participate in meetings to familiarize yourself with various in-progress projects and assist in administrative follow-up.</li><li>Collaborate with the company’s leadership, including the owner, president, and external CPA firm who oversee bookkeeping.</li><li>Wear multiple hats within the organization, taking on diverse responsibilities as needed.</li></ul><p><strong>Top Qualifications and Skills – Must-Haves:</strong></p><ol><li>Strong communication skills, particularly professional and confident phone etiquette.</li><li><strong>Office experience in a fast-paced, high-pressure environment</strong>; ability to prioritize and pivot effectively under pressure.</li><li>Proficiency in <strong>Microsoft Office Suite</strong> (Word, Outlook, and OneDrive).</li></ol><p><strong>Preferred Qualifications:</strong></p><ul><li>Bachelor’s degree is a plus but not required.</li><li>Experience working in <strong>construction, development, or real estate industries</strong> is a bonus.</li></ul><p><strong>Soft Skills & Personality Fit:</strong></p><ul><li><strong>Professional presence</strong>: Ability to work closely with attorneys, architects, engineers, and other high-level professionals.</li><li><strong>Adaptability</strong>: Strong organizational skills with a demonstrated ability to prioritize, pivot, and manage competing demands.</li><li><strong>Confidence and maturity</strong>: A professional yet firm demeanor when managing phone calls and office communications.</li></ul><p><br></p>
