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439 results in Chicago, IL

Front Desk Coordinator

Chicago, IL
onsite
Temporary / Contract
23.0375 - 24 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-house operations at our location. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while keeping administrative and facility-related activities running smoothly. The role combines reception coverage, workspace coordination, and event support to help ensure a welcoming experience for employees and visitors. Responsibilities: • Welcome guests, employees, and vendors at the front desk and provide a welcoming first point of contact. • Oversee day-to-day reception activities, including answering inquiries, directing visitors, and maintaining an orderly front office area. • Coordinate facility-related requests and communicate with internal teams or service providers to help resolve workplace needs efficiently. • Keep shared spaces, meeting rooms, and common areas organized, presentable, and ready for daily use. • Arrange meetings and onsite events by preparing rooms, confirming logistics, and supporting smooth execution. • Monitor office traffic and front desk activity to help maintain an efficient and well-managed workplace environment.
2026-08-20T00:00:00Z

Estimating Coordinator

Elgin, IL
onsite
Temporary / Contract
24.738 - 28.644 USD / Hourly
We are looking for a detail-focused Estimating Coordinator to support bidding activities and day-to-day department operations in Elgin, Illinois. This Contract position is ideal for someone who can balance estimating coordination, administrative tasks, and vendor communication in a fast-paced environment. The role offers the opportunity to contribute to both operational efficiency and business development support while working closely with internal teams and external partners. Responsibilities: • Manage communication with vendors and subcontractors to gather pricing, documentation, and bid-related information. • Oversee company licenses and registrations, ensuring records remain current and compliant. • Organize bid lists, assemble submission materials, and track bid packages to support accurate and timely proposals. • Attend bid-related meetings and maintain the estimating calendar to keep deadlines and priorities on schedule. • Provide administrative coordination that helps the estimating function run smoothly and efficiently. • Support purchasing-related activities, including handling purchase order documentation and assisting with departmental processes. • Use bid platforms and lead sources to identify opportunities and maintain visibility into upcoming project activity.
2026-08-19T00:00:00Z

Deduction Analyst

Winnetka, IL
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Deduction Analyst to support accounting operations for a manufacturing organization in Northfield, Illinois. This Long-term Contract position will focus on researching customer deductions, resolving payment discrepancies, and strengthening billing accuracy across high-volume retail accounts. The ideal candidate brings a strong foundation in accounts receivable, accounts payable, and account reconciliation, along with the ability to work collaboratively in a fast-paced environment. Responsibilities: • Review and resolve customer deduction claims by analyzing supporting documentation, validating charges, and driving timely closure of open items. • Manage deduction activity for large retail partners such as Walmart, Meijer, C&S, Ahold, Kroger, and similar national or regional accounts. • Assist with billing and payment issue resolution by coordinating with stakeholders to address discrepancies and improve collection outcomes. • Work closely with internal teams to reconcile account activity, enhance reporting accuracy, and support efficient financial operations. • Maintain thorough and well-organized records to support audit readiness, compliance standards, and historical account tracking. • Use Excel to identify deduction patterns, perform account analysis, and prepare reports that support decision-making and follow-up actions. • Investigate complex account variances and recommend practical solutions to reduce recurring deduction issues. • Contribute to cross-functional process improvements related to deductions, reconciliations, and customer account management.
2026-08-24T00:00:00Z

General Packager

Des Plaines, IL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable General Packager to support packaging and inventory operations for a chemicals manufacturing environment in Des Plaines, Illinois. This Long-term Contract position is well suited for someone who is comfortable working in a hands-on setting, managing materials accurately, and keeping products prepared for shipment. The ideal candidate brings attention to detail, follows established safety practices, and helps maintain organized inventory and production flow. Responsibilities: • Prepare, pack, and label materials accurately to support daily production and shipping activities. • Move products and supplies throughout the work area, including handling items weighing up to 75 pounds. • Assist with assembly line tasks to keep packaging operations running efficiently and on schedule. • Track inventory movements and update counts to help maintain accurate stock records. • Support asset and materials control by organizing stored items and verifying product locations. • Participate in annual physical inventory activities, including counting, reconciling, and reporting discrepancies. • Inspect packaged items for accuracy and completeness before they are released for shipment. • Work closely with warehouse and operations team members to maintain an orderly and productive work environment.
2026-08-05T00:00:00Z

Controller - hybrid 3 days

Northbrook, IL
onsite
Permanent / Full Time
135000 - 158000 USD / Yearly
Controller to lead the accounting function for healthcare-focused Northbrook opportunity Illinois. Hybrid - 3 days a week on site- This position will oversee accounting and grant accounting. Ideally revenue cycle. This role offers a hybrid schedule with three days onsite and the opportunity to grow within the organization as well as manage staff. Be responsible for being the point person for audits. Hiring personnel and evaluating staffing Great quality of life and challenge - for more information send your resume to [email protected] or call 630-368-1175medical, dental , hybrid work schedule and full benefit package . <ul><li>Fully responsible for accounting function, ensuring an accurate and timely monthly close and financial reporting process. Supervise, mentor, and support accounting staff while overseeing allocations, journal entries, interdepartmental postings, and cash activity.</li><li>Review and reconcile monthly account schedules and oversee close procedures, including analytical review of key balance sheet accounts. Identify variances, investigate discrepancies, and ensure timely resolution.</li><li>Oversee payroll-related accounting activities, including review of recurring payroll processing, research of exceptions, reconciliation of payroll tax filings, and resolution of related inquiries.</li><li>Manage annual information return reporting in coordination with finance staff and ensure timely preparation and distribution of required tax documents.</li><li>Develop, document, and enhance accounting processes, internal controls, and financial policies to support compliance and operational effectiveness. Maintain a consistent account structure and support internal audit activity, risk assessments, and cost analysis initiatives.</li><li>Identify and implement process improvements and systems enhancements to increase automation across accounting and budgeting workflows. Oversee financial systems administration, data integrity, reporting reliability, and control procedures.</li><li>Partner with executive leadership on special projects, strategic initiatives, and departmental priorities. Provide financial guidance, tools, and decision-support resources to operational leaders across the organization.</li><li>Serve as liaison for retirement plan administration and support compliance-related reporting and annual filings.</li><li>Coordinate with external auditors and tax advisors to support the annual audit process and required organizational tax filings.</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Palatine, IL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in a fully onsite ongoing contract role. This position is ideal for someone who enjoys keeping schedules organized, handling administrative details with care, and creating a detail-oriented experience for internal teams and visitors. The role combines executive support, office coordination, and routine administrative tasks in a fast-paced business environment. Responsibilities:• Coordinate meeting schedules, maintain calendars, and help ensure leaders stay organized and prepared for upcoming commitments.• Process invoices accurately and follow established procedures to support timely recordkeeping and payment workflows.• Prepare, review, and submit expense reports while maintaining attention to detail and documentation standards.• Oversee office supply levels, order necessary materials, and help keep equipment available and functioning for day-to-day use.• Provide broad administrative support such as filing, document handling, data entry, and general office coordination.• Serve as a welcoming first point of contact by assisting with inbound calls and front-office or receptionist-related activities as needed.• Help maintain an orderly onsite office environment by supporting routine operational and administrative needs across the team.
2026-08-24T00:00:00Z

Staff Accountant

Vernon Hills, IL
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are looking for a detail-oriented Staff Accountant to support core accounting operations for a Contract position based in Illinois. This role is well suited for an accounting specialist with at least 3 years of experience who can manage financial records accurately, assist with tax-related activities, and contribute to timely month-end reporting. The ideal candidate brings hands-on knowledge of corporate and sales tax processes, strong general ledger experience, and the ability to work across systems such as SAP and Great Plains. Responsibilities: • Prepare and post journal entries to maintain accurate financial records and support daily accounting activity. • Reconcile general ledger accounts, investigate discrepancies, and ensure transactions are properly recorded. • Assist with month-end close by compiling supporting schedules, reviewing balances, and helping deliver timely financial results. • Support corporate tax and sales tax work, including gathering documentation and contributing to return preparation activities. • Process and review accounts payable transactions to confirm accuracy, completeness, and alignment with internal controls. • Use accounting platforms such as SAP and Microsoft Great Plains to manage financial data and produce required reporting. • Run and analyze SQL queries to extract financial information and support account reviews or audit requests. • Partner with internal stakeholders to resolve accounting issues and improve the consistency of financial processes.
2026-08-13T00:00:00Z

Accounting Assistant

Carpentersville, IL
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an Accounting Assistant to join a team in Carpentersville, Illinois on a Contract basis. This onsite role supports day-to-day accounting operations with a strong emphasis on invoice handling, payment coordination, and accurate financial recordkeeping. The position is well suited for someone who is detail-oriented, organized, and comfortable assisting with both payables and routine receivables activities. Responsibilities: • Oversee the accounts payable process, ensuring invoices are reviewed, coded, and prepared accurately for payment. • Handle vendor billing related to recruiting services and maintain clear supporting documentation for each transaction. • Review and process employee shoe reimbursement submissions in accordance with company guidelines. • Assist with straightforward collections follow-up by monitoring open balances and communicating on outstanding items as needed. • Maintain organized accounting records and update financial information to support accurate reporting and audit readiness. • Perform basic accounts receivable and bookkeeping tasks as assigned to support the broader accounting function. • Reconcile account activity and help identify discrepancies so they can be resolved in a timely manner.
2026-08-21T00:00:00Z

Full Charge Bookkeeper

Algonquin, IL
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Full Charge Bookkeeper to support day-to-day accounting operations for a growing organization in Lake in the Hills, Illinois. This contract opportunity offers a flexible daytime schedule of approximately 20 to 30 hours per week across 3 to 4 days in the office. The person in this role will oversee core bookkeeping activities, help maintain accurate financial records, and partner closely with leadership and an external accounting firm to keep financial processes running smoothly. Responsibilities: • Oversee both incoming and outgoing transactions by managing billing, collections, vendor payments, and related account activity. • Run payroll each week with accuracy and timeliness using payroll systems and internal records. • Reconcile bank accounts and credit card statements on a monthly basis to ensure balances are complete and correct. • Assemble month-end financial information, review account activity, and support the preparation of regular financial reports. • Coordinate with the external accounting partner to provide documentation and information needed for sales tax reporting. • Prepare accounting-related project documents such as bid bonds, lien waivers, and other supporting materials tied to ongoing work. • Maintain organized financial files and supporting records to ensure accuracy, consistency, and audit readiness. • Enter, update, and manage accounting information within QuickBooks and related business software. • Work closely with ownership, internal leaders, and outside accounting contacts to address financial questions and support daily operations.
2026-08-17T00:00:00Z

Property Accountant

Naperville, IL
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
About the CompanyA well-established commercial real estate owner and operator is seeking a Property Accountant to join its team. The company manages a portfolio of commercial properties throughout the western suburbs of the Chicago metropolitan area and is committed to providing responsive management, maintaining an uncompromising standard of excellence, and conducting business with the highest level of integrity. Position SummaryWe are seeking a detail-oriented Property Accountant to join our team on either a full-time or part-time basis. This position is responsible for managing day-to-day accounting functions for a portfolio of commercial properties while ensuring accuracy, efficiency, and exceptional service to tenants, vendors, and internal stakeholders. Key ResponsibilitiesAccounts Payable<ul><li>Review, code, and enter vendor invoices</li><li>Process, print, and mail payments</li><li>Ensure vendor insurance certificates are current</li><li>Prepare and submit annual 1099 filings</li></ul>Accounts Receivable<ul><li>Enter tenant payments and record online payments</li><li>Prepare and distribute tenant statements and invoices</li><li>Respond to tenant financial inquiries</li><li>Reconcile and prepare real estate tax and Common Area Maintenance (CAM) billings</li><li>Monitor and collect delinquent accounts</li></ul>Financial Reporting<ul><li>Prepare and review monthly and quarterly financial reports</li><li>Perform bank reconciliations</li><li>Assist with budget preparation</li><li>Complete month-end close procedures</li></ul>Tenant Records & Lease Administration<ul><li>Enter and maintain lease and tenant records</li><li>Process tenant move-ins and move-outs</li><li>Maintain accurate tenant information within Yardi</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-08-24T00:00:00Z

Accounts Receivable Clerk

Elmhurst, IL
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Position OverviewWe are seeking an experienced Accounts Receivable Specialist to support billing, collections, account reconciliation, and customer account management. The ideal candidate is highly organized, detail-oriented, dependable, and able to effectively manage multiple priorities and deadlines in a fast-paced environment. Key Responsibilities<ul><li>Maintain accurate and up-to-date billing records and generate and distribute customer invoices</li><li>Coordinate with internal departments to ensure timely and accurate customer billing</li><li>Monitor outstanding invoices and conduct appropriate follow-up on past-due balances</li><li>Manage billing, collection, and reporting activities in accordance with established deadlines</li><li>Perform customer account reconciliations and research and resolve payment discrepancies</li><li>Prepare and review accounts receivable aging reports and monitor outstanding balances</li><li>Maintain accurate customer account files, records, and supporting documentation</li><li>Maintain sales tax exemption documentation and related records as needed</li><li>Process customer credit card payments</li><li>Research and respond to customer billing inquiries and resolve account-related issues</li><li>Process account adjustments and credit memos as appropriate</li><li>Initiate collection requests and collaborate with Customer Relations and Project Management when additional follow-up is required</li><li>Communicate professionally with customers by phone, email, and written correspondence</li><li>Meet month-end closing deadlines and ensure billing activities are completed within established cutoffs</li><li>Compile data and prepare monthly accounts receivable metrics and reports</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-08-11T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
58000 - 68000 USD / Yearly
Position SummaryA confidential organization is seeking an Accounting Clerk with experience in accounts receivable, accounts payable, and payroll support to assist with daily accounting operations. This role will manage invoicing, process customer and vendor transactions, reconcile accounts, and provide backup payroll support.The ideal candidate is detail-oriented, analytical, proficient in Excel, and eager to learn and grow within a collaborative environment. Experience in the Architecture, Engineering, and Construction (AEC) industry is preferred. Key Responsibilities<ul><li>Prepare, process, and distribute customer invoices</li><li>Record and apply customer payments while maintaining accurate accounts receivable records</li><li>Process vendor invoices, payment requests, and ensure proper coding and approvals</li><li>Reconcile AR and AP accounts, research discrepancies, and assist with account inquiries</li><li>Provide backup support for payroll processing, including reviewing payroll information, maintaining records, and assisting with payroll-related questions</li><li>Utilize accounting software and Excel to maintain accurate financial records and support reporting needs</li><li>Assist with month-end activities and general accounting projects as needed</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-08-24T00:00:00Z

Facilities Coordinator 4

Chicago, IL
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 4 to support day-to-day building operations across multiple sites in Chicago, Illinois. This is a Contract position focused on coordinating facilities activities, maintaining strong communication with vendors and stakeholders, and ensuring service requests, reporting, and financial tasks are handled accurately and on schedule. The role is based out of one primary office while providing oversight for five buildings, making strong organization, follow-through, and Microsoft Office proficiency essential for success. Responsibilities: • Coordinate facilities activity across five buildings from a primary Chicago office, helping ensure consistent service levels at each location. • Manage and route work tickets, track completion status, and follow up with internal teams or service providers to resolve issues promptly. • Build effective working relationships with client contacts, property representatives, landlords, and external vendors to support daily operations. • Support contractor oversight by confirming work is completed safely, professionally, and in line with expected standards. • Prepare operational and financial documentation, including purchase order processing, monthly reporting support, accrual tracking, and related records. • Conduct routine site visits, inspections, and audits to identify maintenance needs, safety concerns, and opportunities for improved building performance. • Assist with sourcing vendors and services when needed, helping maintain reliable support for facility and operational requirements. • Contribute to risk management, emergency readiness, incident escalation, and business continuity activities by following established procedures and documenting issues appropriately. • Help monitor key performance measures and service expectations through accurate reporting, administrative support, and ad hoc project coordination.
2026-08-24T00:00:00Z

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000-85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-08-04T00:00:00Z

Senior Associate

Chicago, IL
remote
Permanent / Full Time
125000 - 140000 USD / Yearly
The salary range for this position is $125,000 - $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description:<ul><li>Assist in preparation and review of Federal, State and Local individual, partnership, S-corporation, and trust income tax projections and returns</li><li>Preparation and review of financial and investment deliverables</li><li>Execute a client service plan on complex engagements and work closely with the Directors in exceeding our client's expectations</li><li>Engage in planned and impromptu financial conversations with clients</li><li>Initiate continuous improvement through leverage of new or existing technology</li><li>Manage workflow of associates and administrative staff in conjunction with Director input</li></ul>
2026-08-05T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details. • Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment. • Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials. • Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments. • Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.
2026-08-17T00:00:00Z

Cloud Engineer

Des Plaines, IL
onsite
Permanent / Full Time
115000 - 125000 USD / Yearly
We are looking for a Cloud Engineer to help shape and secure a modern cloud environment within a regulated healthcare organization right outside of Chicago. This role blends cloud engineering, architecture, and cybersecurity, requiring someone who can contribute technically while also guiding strategy and risk-informed decisions. The position works across infrastructure, security, development, and compliance functions to build resilient solutions, protect sensitive data, and support long-term cloud maturity. Responsibilities:• Develop and refine cloud architecture plans that align with business goals, security expectations, and future-state technology direction.• Lead cloud-focused initiatives such as platform enhancements, environment deployments, infrastructure automation, backup strategy, and operational monitoring.• Design, implement, and support secure configurations across cloud and on-premises systems with a strong emphasis on safeguarding sensitive healthcare information.• Partner with internal technical teams, privacy and legal stakeholders, and external service providers to evaluate solutions, resolve issues, and strengthen cloud operations.• Contribute hands-on expertise to cloud administration, troubleshooting, and migration efforts while improving reliability and performance across hosted services.• Establish and maintain infrastructure-as-code practices using tools such as Terraform, Bicep, Ansible, or comparable automation frameworks.• Support security operations by addressing vulnerabilities, assisting with incident response activities, and recommending practical controls to reduce risk.• Prepare architecture documentation, roadmap materials, and leadership-ready recommendations that clearly explain technical options, risk considerations, and investment priorities.• Monitor cloud consumption trends, identify opportunities to reduce waste, and provide reporting that supports effective cost management.• Participate in audits, vendor reviews, compliance assessments, and governance activities related to regulated healthcare technology environments.
2026-08-24T00:00:00Z

Administrative Assistant

Calumet Park, IL
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a Bilingual Spanish Administrative Assistant to support daily front office operations for an education-focused organization in Calumet Park, Illinois. This Long-term Contract opportunity is well suited for someone who communicates confidently in both English and Spanish, stays organized in a fast-paced setting, and provides a welcoming experience for visitors and families. The position involves a mix of reception, administrative coordination, and language support, with training available on internal attendance platforms as needed. Responsibilities:• Welcome students, families, and visitors at the front desk and ensure they are assisted promptly and professionally.• Provide Spanish-English interpretation for parents and staff during in-person interactions to support clear communication.• Maintain accurate filing systems and organize administrative records for easy access and compliance.• Handle inbound calls, route messages, and respond to routine inquiries with strong customer service.• Prepare and edit documents using Microsoft Word and support general office correspondence through email.• Operate standard office equipment, including copiers, to assist with everyday administrative tasks.• Assist with attendance-related data entry and front office support using systems such as Frontline, with training provided as needed.• Support school-site administrative activities Monday through Friday while helping keep office operations efficient and organized. The salary range for this position is $18/hr to $19/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-24T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations. This is a Long-term Contract position suited for someone who thrives in a small-office environment and can confidently manage administrative, operational, and financial coordination. The ideal candidate brings a proactive mindset, strong attention to detail, and the ability to keep multiple priorities moving smoothly while maintaining an organized office presence. Responsibilities: • Oversee day-to-day office operations and ensure administrative processes run efficiently across the business. • Coordinate payroll activities, process invoicing, and assist with accounts payable tasks with accuracy and timeliness. • Prepare and submit union-related documentation, permits, and other required operational records. • Monitor office supply levels, place orders as needed, and maintain an organized workplace environment. • Handle front-desk and reception support, including greeting visitors and managing general office communications. • Track deadlines and follow up on key tasks to ensure work is completed correctly and on schedule. • Use Microsoft Office applications, including Excel and PowerPoint, to create reports, organize information, and support office functions. • Learn and work within systems such as Paychex and Textura to support payroll and operational administration.
2026-08-13T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Office Manager to support daily operations for a busy workplace. This Long-term Contract position will serve as the primary on-site point of coordination for a team of approximately 50 employees, helping maintain an efficient and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence that reflects well with employees, guests, and investors. Please note: this is a part time role. The schedule is M-F from 10AM - 2PM, 100% onsite. Responsibilities:• Oversee day-to-day office operations and keep shared spaces running smoothly, efficiently, and effectively.• Manage inventory levels and purchase office supplies to ensure the team has the materials needed for daily work.• Coordinate conference room schedules and prepare meeting spaces so they are organized, functional, and ready for use.• Support office events and on-site activities by handling logistics, setup, and overall execution.• Assist with facilities-related needs by monitoring office conditions and coordinating timely resolution of issues.• Arrange building access for visitors and help ensure a seamless arrival experience for guests.• Act as the sole on-site office management resource for a workplace of roughly 50 employees.• Maintain clear, timely communication with internal teams and external visitors while representing the office effectively.
2026-08-07T00:00:00Z

AP Analyst

Chicago, IL
onsite
Permanent / Full Time
85000 - 87000 USD / Yearly
The salary range for this position is $85,000- $87,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Job Description:The Accounts Payable (AP) Analyst manages the company’s outgoing expenses and ensures all invoices are processed and paid accurately, timely, and in compliance with company policies. This role is accountable for end-to-end AP processing, vendor relations, monthly reconciliations, and issue resolution, partnering closely with Accounting, Operations, and cross-functional teams. Primary Responsibilities: • Invoice Intake & Verification - Receive, review, and validate invoices and employee expense reports for accuracy, proper coding, approvals, and supporting documentation. • Payment Processing - Prepare and execute payments (ACH, wires, checks) per company policy and schedule and in compliance with the company’s internal controls. • Vendor Management - Maintain vendor master data (W-9s/1099 designations, banking instructions); respond to vendor inquiries; track and reconcile outstanding credit memos. • Month-End Close Support - Reconcile AP subledger to the general ledger; prepare AP accruals; confirm payable reports to ensure amounts paid were accurate; support schedules for audits. • Compliance & Controls - Uphold AP policies/procedures; support 1099 year-end reporting; contribute to process improvements and automation initiatives. • Treasury – Support treasury activities by managing bank account maintenance, preparing and submitting bank documentation, coordinating responses to KYC inquiries, and monitoring bank account fees. • Cross-Functional Collaboration - Partner with Accounting, Procurement, and business teams to resolve issues, improve cycle times, and sustain vendor relationships. • Perform other duties as assigned.
2026-08-17T00:00:00Z

Payroll Specialist

Palatine, IL
onsite
Permanent / Full Time
100000 - 110000 USD / Yearly
The salary range for this position is $100,000 - $110,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:· Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.· Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime· Manage state-specific tax/insurance reporting and billing.· Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting· Provide information to third-parties including vendors and audit teams· Answer manager and employee questions, and resolve payroll issues· Maintain employee payroll files
2026-08-05T00:00:00Z

Corporate Accountant

Chicago, IL
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
The salary range for this position is $80,000 - $90,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The ideal candidate brings deep accounting knowledge, hands-on experience with modern finance platforms (QuickBooks, Bill.com, Rippling), and the ability to thrive in a collaborative, mission-driven environment.KEY RESPONSIBILITIESGeneral Ledger & Accounting• Prepare and post journal entries including QuickBooks transaction support • Prepare monthly bank reconciliations• Manage Management Company invoicing to portfolio companies and maintain accounts receivable tracking• Maintain fixed asset schedules including tracking and depreciation calculations• Process payroll journal entries in coordination with the outsourced payroll administrator• Contribute to the monthly close process, including fund allocations, receivables, and close checklist completion• Assist with fund expense allocation analysis and Management Company policies & controls• Serve as Finance team liaison to the Impact team for carbon accounting and ESG reporting• Assist with external reviews, including tax compliance and annual auditAccounts Payable & Spend Management• Own end-to-end invoice processing and vendor onboarding in Bill.com across the Management Company and Funds• Manage Travel & Expense policy administration within Rippling Spend• Manage and approve employee expenses, card controls and monthly reporting• Negotiate and perform monthly reconciliation of the corporate airline account• Support payment approval workflows and ensure timely, accurate AP processing
2026-08-05T00:00:00Z

Property Accounting Manager

Chicago, IL
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Job Description: <ol><li>Main contact for the company who are responsible for the accounting of stabilized properties</li><li>Reviews all the company's deliverables and communicates any applicable adjustments, process changes, and/or improvements</li><li>Responsible for coordination of uploading business plan budgets into Yardi Voyager</li><li>Reviews lease agreements and ensures applicable information is accurately uploaded</li><li>Prepares cash distributions for operating properties not outsourced to the company.</li><li>Reviews quarterly/annual common area expense reconciliations</li><li>Primary liaison with Asset Management team to assist with needs related to new tenants and 3rd party property managers</li><li>Prepares and distributes debt refinancing analysis on an as needed basis</li><li>Responsible for lender reporting in collaboration with Capital Markets team</li></ol>
2026-08-17T00:00:00Z

Accounting Manager

Chicago, IL
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Accounting Manager position. Which may seem pretty standard…until you get to the best part: The perks. 1) The pay rates are above what their top competitors pay their employees2) They have higher bonus structures3) There’s work from home flexibility and prioritization for employee work/life balance.4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)5) And more… SummaryThe Accounting Manager will be responsible for creating and maintaining cash flow reporting and projections, as well as covenant reporting to senior lenders and 3rd party equity partners. Essential duties and responsibilities<ul><li>Lead the accounting integration of M&A transaction including purchase accounting, earn-out calculations, opening balance sheet and net-working capital true-ups.</li><li>Lead the tracking of investment including performance tracking and loan amortization calculations.</li><li>Create, maintain & modify general ledger reporting to support the business</li><li>Lead, motivate and develop a team of accounting professionals, specifically including AR / AP.</li><li>Perform weekly/monthly cash projections for rolling 15 months, including cash payments for investment hires, M&A and share repurchases. </li><li>Prepare lender compliance calculations, certifications and related schedules. This includes quarterly compliance along with permitted acquisition certifications.</li><li>Prepare 3rd party equity compliance calculations, certification and related schedules. Prepare monthly/quarterly reporting for 3rd party equity holder, including financial statements, data book and address questions as needed.</li><li>Prepare Stock Compensation entries related to M&A, Restricted Share grants/vesting, Option exercises/vesting as well as purchases & repurchases.</li></ul>
2026-08-17T00:00:00Z