3 results for Sr Administrative Assistant in Rochester, NY

Rochester, NY
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide essential support to senior staff and ensure the smooth operation of daily office activities. This position requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a dynamic, fast-paced environment. As a long-term contract role, this opportunity offers stability and the chance to contribute meaningfully to a high-volume office setting. Responsibilities: • Coordinate and schedule meetings for senior staff, ensuring all logistics are handled efficiently. • Process incoming and outgoing mail, manage faxes, and perform photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems to ensure easy access to important documents. • Draft and prepare letters, close incident and complaint reports, and handle correspondence as required. • Manage daily office operations and provide support for various tasks assigned by senior management. • Adapt to ad hoc assignments and shifting priorities with a proactive approach. • Assist in orienting and training other support staff when necessary to maintain team productivity.
2026-03-23T00:00:00Z

Rochester, NY
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide vital administrative support to executives or departmental teams, ensuring smooth operations and effective communication. This position requires an individual who is highly organized, adaptable, and proficient in Microsoft Office tools. Responsibilities: • Prepare and manage detailed reports to support organizational needs. • Maintain office supplies by monitoring inventory and placing orders as required. • Coordinate and schedule meetings, ensuring all logistical arrangements are handled efficiently. • Draft, edit, and distribute correspondence and documents with accuracy and attention to detail. • Handle special projects and assignments with accuracy and attention to detail. • Collaborate with team members to ensure seamless execution of administrative tasks. • Act as a key point of contact for inquiries and communication within the department. • Utilize advanced Microsoft Office skills to create and manage documents, spreadsheets, and presentations. • Ensure the confidentiality and security of sensitive information. • Support the department in prioritizing tasks and managing deadlines effectively.
2026-04-01T00:00:00Z

Rochester, NY
onsite
Temporary
25 - 30 USD / Hourly
<ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize and prioritize incoming requests and communications for the executive, ensuring timely responses and follow-up</li><li>Handle confidential information with the highest degree of integrity</li><li>Prepare and process expense reports, invoices, and other business documents</li><li>Support the planning and execution of company events and meetings</li><li>Conduct research, compile data, and prepare reports as needed</li><li>Track project deadlines and assist with project management activities</li><li>Perform other general administrative duties as assigned</li></ul>
2026-03-26T00:00:00Z