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4 results for Senior Executive Assistant in Rochester, NY

Rochester, NY
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide essential support to senior staff and ensure the smooth operation of daily office activities. This position requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a dynamic, fast-paced environment. As a long-term contract role, this opportunity offers stability and the chance to contribute meaningfully to a high-volume office setting. Responsibilities: • Coordinate and schedule meetings for senior staff, ensuring all logistics are handled efficiently. • Process incoming and outgoing mail, manage faxes, and perform photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems to ensure easy access to important documents. • Draft and prepare letters, close incident and complaint reports, and handle correspondence as required. • Manage daily office operations and provide support for various tasks assigned by senior management. • Adapt to ad hoc assignments and shifting priorities with a proactive approach. • Assist in orienting and training other support staff when necessary to maintain team productivity.
2026-04-08T00:00:00Z

Rochester, NY
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide essential support to ensure smooth day-to-day office operations and deliver excellent service to both internal teams and external clients. This is a great opportunity for someone who thrives in a fast-paced administrative environment. Responsibilities: • Manage incoming calls, respond to inquiries, and route calls to the appropriate departments. • Perform accurate data entry tasks, ensuring all records and databases are updated and maintained. • Provide administrative support, including preparing correspondence, scheduling meetings, and organizing documents. • Welcome and assist visitors, ensuring a courteous and friendly front-office experience. • Coordinate and manage office supplies, ensuring that inventory is well-stocked and organized. • Maintain and update client and internal databases to ensure information is current and accessible. • Assist in creating reports, presentations, and other documents as needed. • Support internal teams with various administrative tasks to ensure operational efficiency. • Handle sensitive information with confidentiality and professionalism. • Collaborate with team members to streamline workflows and improve administrative processes.
2026-04-09T00:00:00Z

Rochester, NY
onsite
Temporary
17 - 20 USD / Hourly
We are looking for a detail-oriented Part Time Administrative Assistant to join our team in Brockport, New York. This is a long-term contract position designed for someone who thrives in an organized and collaborative environment. The ideal candidate will play a key role in supporting daily operations and ensuring smooth office functionality. Responsibilities: • Manage and organize administrative tasks to support office operations effectively. • Answer and direct inbound calls, providing excellent customer service and accurate information. • Maintain and update records, ensuring data accuracy and confidentiality. • Assist in preparing documents and presentations using tools like Canva. • Coordinate schedules, appointments, and meetings to streamline team activities. • Handle email correspondence and distribute information as needed. • Monitor office supplies and place orders to maintain inventory levels. • Provide general support to team members and assist in ad hoc projects as required.
2026-04-16T00:00:00Z

Rochester, NY
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide vital administrative support to executives or departmental teams, ensuring smooth operations and effective communication. This position requires an individual who is highly organized, adaptable, and proficient in Microsoft Office tools. Responsibilities: • Prepare and manage detailed reports to support organizational needs. • Maintain office supplies by monitoring inventory and placing orders as required. • Coordinate and schedule meetings, ensuring all logistical arrangements are handled efficiently. • Draft, edit, and distribute correspondence and documents with accuracy and attention to detail. • Handle special projects and assignments with accuracy and attention to detail. • Collaborate with team members to ensure seamless execution of administrative tasks. • Act as a key point of contact for inquiries and communication within the department. • Utilize advanced Microsoft Office skills to create and manage documents, spreadsheets, and presentations. • Ensure the confidentiality and security of sensitive information. • Support the department in prioritizing tasks and managing deadlines effectively.
2026-04-01T00:00:00Z