<p><strong>Administrative Support</strong></p><ul><li>Manage and maintain department schedules, including meetings, workshops, and events </li><li>Organize and prepare documents, presentations, and reports for faculty and administrators.</li><li>Handle email correspondence, phone calls, and inquiries from students, parents, and staff in a timely and professional manner.</li></ul><p><strong>Data Management</strong></p><ul><li>Maintain and update student, staff, and department records using CRM software or database software as needed</li><li>Compile data for reports, ensuring accuracy and compliance with institutional and regulatory standards.</li></ul><p><strong>Event Coordination</strong></p><ul><li>Assist with planning school events such as parent-teacher conferences, open houses, or graduation ceremonies.</li><li>Oversee logistical arrangements, including room bookings, catering, and materials preparation.</li></ul><p><strong>Resource Management</strong></p><ul><li>Order and manage office supplies, textbooks, and other educational materials.</li><li>Coordinate with internal departments or external vendors to maintain smooth operations for academic programs.</li></ul><p><strong>Support Student and Faculty Needs</strong></p><ul><li>Act as a liaison between faculty, students, and administrative departments.</li><li>Address day-to-day operational issues, ensuring faculty and students have everything they need for productive learning.</li></ul><p><strong>Compliance & Documentation</strong></p><ul><li>Assist with accreditation requirements, audits, and grant documentation.</li><li>Ensure department practices align with institutional policies and educational regulations.</li></ul><p><br></p>
We are looking for an experienced Executive Administrative Assistant with a strong background in property management and accounting to join our team in Rochester, New York. This Contract-to-Permanent position offers a dynamic opportunity to support financial operations, tenant management, and administrative tasks. The ideal candidate will bring expertise in accounting practices, organizational skills, and a proactive approach to managing diverse responsibilities.<br><br>Responsibilities:<br>• Monitor multiple bank accounts, process payroll including tax withholdings, track expenses, and assist with quarterly payroll reporting.<br>• Handle monthly billing procedures, manage annual expense reconciliations, and maintain accurate records of tenant accounts.<br>• Review real estate contracts and leases to ensure compliance with financial terms and tenant obligations.<br>• Arrange travel and provide general administrative and secretarial support as needed.<br>• Collaborate with brokers to secure new tenants and oversee the preparation of related documentation.<br>• Assist in managing a fleet of vehicles, ensuring processes are streamlined and efficient.<br>• Coordinate with external accounting firms on financial matters and assist in the preparation and distribution of annual 1099 forms.<br>• Oversee the ordering and maintenance of office supplies and other necessary inventory items.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Rochester, New York, and focuses on providing essential support to ensure smooth office operations within the education sector. If you excel at multitasking and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Handle inbound calls and provide thorough assistance to callers.<br>• Perform accurate data entry to maintain records and systems.<br>• Support administrative functions by organizing and maintaining office documentation.<br>• Manage attendance tracking and reporting using relevant software tools.<br>• Serve as the first point of contact for visitors and staff, ensuring a welcoming reception experience.<br>• Utilize Powerschool or similar systems for data management and reporting.<br>• Coordinate schedules, appointments, and meetings as needed.<br>• Ensure timely and efficient communication between departments.<br>• Assist with other duties as assigned to support the office environment.
We are looking for a detail-oriented Administrative Assistant to join our team in Victor, New York. This Contract-to-permanent position offers an opportunity to support daily office operations, ensuring efficiency and professionalism in all administrative tasks. If you excel at multitasking and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and organize day-to-day administrative tasks to ensure smooth office operations.<br>• Answer and direct incoming calls professionally, providing excellent customer service.<br>• Perform accurate data entry to maintain and update company records.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Coordinate schedules and appointments to support team members and leadership.<br>• Prepare and distribute internal correspondence and documentation as needed.<br>• Maintain office supplies and inventory to ensure operational readiness.<br>• Collaborate with team members to support various projects and assignments.
We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this position, you will play a key role in ensuring smooth day-to-day office operations while maintaining confidentiality and professionalism. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling meetings, conferences, and virtual events.<br>• Arrange travel plans and handle logistics to ensure seamless execution.<br>• Sort and distribute incoming mail and packages efficiently.<br>• Record and file meeting discussions accurately for future reference.<br>• Respond to inbound calls professionally and provide helpful assistance.<br>• Maintain confidentiality when handling sensitive customer information.<br>• Perform data entry tasks with precision and attention to detail.<br>• Support receptionist duties by welcoming visitors and managing front-desk operations.<br>• Assist with various administrative office tasks to ensure smooth workflow.
