We are looking for an experienced Bookkeeper to join our team on a contract basis in Rochester, New York. In this role, you will play a crucial part in managing financial records and ensuring accuracy in all bookkeeping activities. The ideal candidate has a strong background in accounting principles and is proficient in QuickBooks and other financial tools.<br><br>Responsibilities:<br>• Manage and maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR).<br>• Perform bank reconciliations to ensure all transactions are properly recorded and accounted for.<br>• Utilize QuickBooks to track financial data and generate reports as needed.<br>• Oversee the general ledger to ensure accuracy and compliance with accounting standards.<br>• Prepare financial statements and assist with month-end and year-end closing procedures.<br>• Handle vendor invoices and payments in a timely and efficient manner.<br>• Monitor and resolve discrepancies in financial accounts and transactions.<br>• Utilize Microsoft Excel to analyze data and compile financial reports.<br>• Collaborate with team members to support financial audits and ensure compliance with regulations.
<p>Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.</p><p>• Accurately enter data into relevant accounting systems.</p><p>• Ensure all financial records are maintained and updated as necessary.</p><p>• Handle monthly close processes and communicate any issues.</p><p>• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.</p><p>• Utilize Microsoft Excel for data organization and financial tracking.</p><p>• Manage payroll processes, ensuring all employees are paid accurately and on time.</p><p>• Utilize QuickBooks for managing and processing financial data.</p><p>• Monitor customer accounts and follow up on any outstanding payments.</p><p>• Assist in the preparation and processing of financial reports</p>
<p>Nick Pignato is looking for an experienced Bookkeeper to join our team in Henrietta, New York. This position will play a key role in managing accounting functions for multiple construction entities, with a primary focus on accounts payable and contract billing. The ideal candidate will thrive in a fast-paced environment and bring expertise in construction-related accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable, ensuring timely and accurate payments to vendors and subcontractors.</p><p>• Oversee contract billing, including small time and material billings, while maintaining accurate records.</p><p>• Perform job costing and coding for construction projects to ensure proper financial tracking.</p><p>• Handle a high volume of invoices, processing between 600-700 per month efficiently.</p><p>• Issue purchase orders for subcontractors and ensure compliance with insurance certifications.</p><p>• Conduct time and material billing for various projects and maintain vendor compliance.</p><p>• Utilize Sage 300 (formerly Timberline) for all accounting functions and reporting.</p><p>• Collaborate with team members to maintain organized and up-to-date financial documentation.</p><p>• Ensure monthly accounts payable processes are completed within the designated timeline.</p>
We are looking for a skilled Bookkeeper to join our team on a contract to permanent basis in Auburn, New York. In this role, you will be responsible for managing essential financial tasks, ensuring accurate records, and supporting the organization with administrative functions. This is an excellent opportunity to utilize your expertise in bookkeeping and accounting software while contributing to the smooth operation of our financial processes. <br> Responsibilities: • Oversee daily bookkeeping activities, including recording financial transactions and maintaining accurate records. • Process payroll for a workforce of up to 50 employees using the HR1 system. • Prepare and manage billing and invoicing operations to ensure timely payments. • Perform journal entries and reconcile accounts to maintain financial accuracy. • Assist the executive board with administrative tasks and related support. • Organize and maintain filing systems to ensure easy access to financial information. • Utilize Sage 50 (Peach Tree) accounting software for bookkeeping and financial management. • Leverage Microsoft Excel for data analysis, reporting, and tracking financial information.
We are looking for a highly organized and detail-oriented AP/AR Clerk to join our team in Rochester, New York. In this long-term contract role, you will play a key part in maintaining accurate financial records and supporting the accounting team with essential tasks. The ideal candidate is skilled in accounts payable and receivable processes, with a strong focus on precision and efficiency.<br><br>Responsibilities:<br>• Process accounts payable invoices, ensuring accurate coding and timely check runs.<br>• Manage accounts receivable tasks, including recording cash receipts and assisting with collection efforts.<br>• Enter and maintain financial data in accounting systems with a high level of accuracy.<br>• Update and manage transaction details in Excel spreadsheets as required.<br>• Provide administrative and general support to the accounting team as needed.<br>• Collaborate with team members to ensure compliance with company financial policies.<br>• Assist in identifying and resolving discrepancies in financial records.<br>• Support the preparation of reports and summaries related to accounts payable and receivable.
<p><strong>Robert Half Permanent Placement</strong> is partnering with a leading property management company in <strong>Williamsville, NY</strong> on their search for an <strong>Accounting Clerk </strong>to join their growing team. In this role you will manage tenant billing, payments, and vendor invoices while ensuring accuracy, compliance, and timely processing of transactions. This is an <strong>in-office</strong> position with a starting salary of <strong>$50,000 - $60,000, </strong>a comprehensive benefits package, and an excellent opportunity for career growth.</p><p><strong> </strong></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Process tenant rent payments and adjustments; manage monthly close of tenant activity</li><li>Maintain Accounts Receivable records, ensuring accurate posting and timely collections</li><li>Process vendor invoices, purchase orders, and Accounts Payable payments</li><li>Reconcile general ledger accounts, ensuring compliance with monthly/quarterly SOX requirements</li><li>Assist with fixed asset tracking, including creation of new assets and running depreciation reports</li><li>Prepare financial reports, correspondence, and presentations as requested </li><li>Support the development and implementation of finance policies and procedures</li><li>Handle filing, documentation, and other administrative tasks as needed</li><li>Perform additional duties as assigned to support finance operations</li></ul><p><br></p>
<p><strong>Robert Half Permanent Placement</strong> is partnering with a fantastic organization in <strong>Lancaster, NY</strong> on their search for an <strong>Accounts Payable Clerk</strong> to join their team. In this role you will be a critical resource for accurately processing vendor invoices to ensure timely and correct payments. This is an <strong>in-office</strong> position with a starting wage of <strong>$27 - $28 per hour </strong>and includes a comprehensive benefits package.</p><p><strong> </strong></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Match invoices to purchase orders and receipts, verifying accuracy</li><li>Enter invoices into the accounting system and confirm open status</li><li>Match checks to invoices, confirming invoice number, amount, and vendor details</li><li>Resolve invoice discrepancies by working with Purchasing, Receiving, and other departments</li><li>Provide support for Accounts Payable functions, including credit memos, mail processing, copying, and assisting with special projects</li><li>Serve as backup to the Senior Accounting Clerk when needed</li></ul><p><br></p>
We are looking for a detail-oriented and organized Accounting Clerk to join our team in Rochester, New York. This is a Contract-to-permanent position, offering the opportunity to grow within the company after an initial contract period. The ideal candidate will bring strong accounting expertise, excellent problem-solving skills, and the ability to thrive in a dynamic work environment. If you are passionate about accounting and enjoy working on a variety of financial tasks, this role is for you.<br><br>Responsibilities:<br>• Perform month-end close activities, including reviewing and reconciling general ledger accounts.<br>• Prepare and maintain trial balances and general ledger chart of accounts.<br>• Post journal entries and accruals on a monthly, quarterly, and yearly basis.<br>• Conduct account analysis and reconciliation, including bank statements and intercompany accounts.<br>• Assist in preparing financial statements and fixed asset schedules.<br>• Support tax return preparation for various categories such as sales, payroll, and corporate taxes.<br>• Provide audit support by gathering and organizing necessary documentation.<br>• Perform variance analysis and generate ad-hoc financial reports as needed.<br>• Reconcile sub-ledgers to ensure alignment with general ledger balances.<br>• Collaborate with the team to assess and improve internal controls and risk management processes.
We are looking for a detail-oriented and organized Accounting Clerk to join our team in Rochester, New York. This position offers an excellent opportunity to contribute to financial operations by managing accounts payable, accounts receivable, and other accounting tasks. The ideal candidate will have experience with QuickBooks and demonstrate exceptional accuracy in data entry and invoice processing.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, ensuring timely and accurate payments.<br>• Handle accounts receivable tasks, including generating invoices and tracking payments.<br>• Maintain and update financial records using QuickBooks software.<br>• Perform accurate data entry for financial documents and transactions.<br>• Review and reconcile invoices to ensure accuracy and resolve discrepancies.<br>• Assist in preparing financial reports and summaries for management review.<br>• Support month-end and year-end financial closing processes.<br>• Communicate with vendors and clients to address payment or billing inquiries.<br>• Ensure compliance with company policies and applicable financial regulations.<br>• Contribute to process improvements to enhance efficiency in accounting operations.
We are looking for a dedicated and detail-oriented Accounts Receivable Associate to join our team on a long-term contract basis. In this role, you will play a key part in ensuring the accuracy of financial transactions, processing cash receipts, and maintaining compliance with company standards. This position is based in West Henrietta, New York, and offers an opportunity to thrive in a fast-paced environment while contributing to the success of our payroll services operations.<br><br>Responsibilities:<br>• Process and accurately post daily incoming cash to appropriate client accounts and invoices based on provided remittance details.<br>• Ensure all cash transactions are completed and posted within the same business day to maintain timely processing.<br>• Verify invoices for appropriate backup documentation and address discrepancies with internal teams as needed.<br>• Collaborate with internal departments to resolve missing or incorrect information related to accounts receivable.<br>• Conduct research and reconciliation of financial data to ensure compliance with company policies and standards.<br>• Monitor transactions for potential fraudulent activity and report findings during verification processes.<br>• Maintain consistency and accuracy in financial records while adhering to internal controls and accounting policies.<br>• Support ad hoc financial reporting tasks and ensure proper documentation of all transactions.<br>• Build strong client relationships through effective communication and prompt resolution of payment issues.<br>• Utilize accounting systems and software to streamline processes and improve efficiency.
<p>We are looking for an organized and detail-oriented Payroll/HR Clerk to join our team in Rochester, New York. In this role, you will manage payroll functions for one of our companies while providing HR support across multiple entities. This position offers a unique opportunity to contribute to both operational efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 200-300 employees, depending on the time of year, ensuring accuracy and compliance with salary and hourly pay structures.</p><p>• Manage HR tasks for multiple entities, including overseeing the full onboarding process for new team members.</p><p>• Initiate and track background checks to ensure compliance with company standards.</p><p>• Handle unemployment claims and follow-ups as required.</p><p>• Prepare and manage new employee paperwork, ensuring all documentation is complete and accurate.</p><p>• Collaborate with the HR Manager to address employee concerns and support organizational needs.</p><p>• Maintain accurate payroll and HR records using Paychex systems.</p><p>• Ensure adherence to employment laws and regulations across all companies.</p><p>• Support additional administrative tasks as needed to enhance HR and payroll operations.</p>
• Maintain a documented system of accounting policies and procedures. <br>• Create an environment of controls to ensure the safeguarding of company assets, including, but not limited to cash, inventory, fixed assets, and investments. <br>• Understand the relationship of computer and process-driven systems, ensuring controls are in place. <br>• Consistently analyze financial data and present financial reports in an accurate and timely manner; communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep Group Leadership informed of the financial condition of Division. <br>• Perform month-end closing process, recording journal entries and preparing monthly financial statements. <br>• Review, analyze, and reconcile all balance sheet accounts and sub-ledgers on a timely basis. Ensuring accuracy and completeness. <br>• Maintain fixed asset ledger and generate depreciation entries. <br>• Prepare all supporting documents and requests for the completion of tax returns and owner distributions as required by an external CPA firm. <br>• Create cost accounting reports related to machine and spare parts pricing. <br>• Assist company leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results to identify, explain, and correct variances as appropriate. <br>• Prepare reports to analyze vendor activity, salary, and benefits as part of the annual budget and forecasting. <br>• Conduct an inventory analysis, such as turnover, lead time, and profit margins for planning. <br>• Ensure timely processing of customer billing, an active collection of open accounts, recording and paying vendor debts. <br>• Monitor cash and manage payables to enhance cash flow and vendor relationships. <br>• Work with executive and sales staff to determine credit worthiness of potential and current customers. <br>• Perform analysis/review for reasonableness and accuracy to provide information to the Senior Management Team consisting of backlog, bookings, commissions, open purchase orders, and key performance indicators specific to the industry. <br>• Fiduciary responsibilities as it pertains to the company 401(K) and Pension Plans maintaining compliance with ERISA. <br>• Certification and filing annual 5500s. <br>• Continually strive to improve business processes by reviewing computer systems to evaluate current and potential functionality. <br>• Work with insurance broker/agent to determine acceptable coverage in all areas of insurance, not limited to property and casualty, umbrella, officer, etc. <br>• Provide leadership in strengthening internal communications, creating, and promoting a positive and supportive work environment with associates of all levels in the company. <br>• Coordinate all audit activity with banking and financial consultants. <br>• Comply with federal, state, and local legal requirements by filing financial reports and advising management on needed actions. <br>• Work with outside attorneys and consultants as needed.
We are looking for a detail-oriented General Office Clerk to join our team in Rochester, New York. This long-term contract position offers an opportunity to contribute to the efficient operation of our office through a variety of administrative and clerical tasks. The ideal candidate will have excellent organizational skills, a proactive attitude, and the ability to manage multiple responsibilities effectively.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and stored.<br>• Organize and maintain physical and electronic files to improve accessibility and efficiency.<br>• Enter data into company systems with a high level of accuracy and attention to detail.<br>• Provide general back-office support, including handling correspondence and preparing reports.<br>• Assist with receptionist duties such as greeting visitors and answering phone calls.<br>• Coordinate office supplies inventory and ensure timely replenishment.<br>• Conduct routine checks to maintain the cleanliness and organization of office spaces.<br>• Collaborate with team members to support overall office operations.<br>• Handle incoming and outgoing mail, including sorting and distributing documents.<br>• Respond to inquiries and provide information to internal and external stakeholders as needed.
We are looking for a detail-oriented General Office Clerk to join our team in Henrietta, New York. This is a long-term contract position within the education industry, offering an excellent opportunity to contribute to daily office operations. The ideal candidate will play a vital role in ensuring the smooth functioning of administrative tasks.<br><br>Responsibilities:<br>• Manage and organize physical and digital files to maintain accurate records.<br>• Perform data entry tasks with a high level of precision and efficiency.<br>• Operate scanning equipment to digitize documents and ensure proper storage.<br>• Provide general back-office support to assist with administrative operations.<br>• Ensure all scanned documents are properly categorized and filed.<br>• Assist in maintaining an organized and efficient workspace.<br>• Collaborate with team members to complete assigned tasks promptly.<br>• Monitor and update records to ensure they remain current and accessible.<br>• Address routine inquiries and provide support to staff as needed.
We are looking for a skilled Medical Billing Specialist to join our team in Rochester, New York. In this critical role, you will contribute to the healthcare revenue cycle by ensuring accurate billing, timely claim submissions, and efficient payment processing. This is a Contract-to-Permanent position, offering an opportunity to grow within the organization while supporting essential billing operations.<br><br>Responsibilities:<br>• Prepare, review, and submit accurate insurance claims in alignment with established deadlines.<br>• Process payments received from patients and insurance providers, ensuring timely updates to financial records.<br>• Follow up on unpaid claims, resolve discrepancies, and maintain account accuracy.<br>• Communicate professionally with patients to address billing inquiries, statements, and payment plans.<br>• Organize and maintain patient records, payment histories, and other billing-related documentation in compliance with healthcare regulations.<br>• Coordinate with insurance providers to clarify coverage details and resolve reimbursement issues.<br>• Stay informed on healthcare billing codes, industry standards, and policy updates to ensure compliance in all billing activities.
We are looking for a detail-oriented Medical Billing Specialist to join our team in Rochester, New York. In this Contract-to-Permanent position, you will play a key role in managing billing operations, ensuring accuracy in claims processing, and maintaining compliance with healthcare regulations. This is an excellent opportunity for professionals with expertise in medical billing systems and a commitment to providing high-quality service.<br><br>Responsibilities:<br>• Process and submit medical claims to insurance providers, ensuring accuracy and adherence to guidelines.<br>• Verify patient information and eligibility prior to claim submission.<br>• Monitor accounts receivable and follow up on unpaid or denied claims.<br>• Collaborate with healthcare providers to resolve billing discrepancies and ensure proper coding.<br>• Utilize systems such as MEDENT and Epic EMR to manage billing operations efficiently.<br>• Conduct audits to ensure compliance with billing and coding regulations.<br>• Communicate with patients regarding billing inquiries and payment options.<br>• Maintain up-to-date knowledge of medical billing policies and insurance requirements.<br>• Generate and analyze financial reports related to billing and collections.<br>• Provide support during system updates or transitions to ensure continuity in billing processes.
