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2 results for Operations Manager Financial Services in Rochester, NY

Office Manager

Rochester, NY
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in Rochester, New York. This Long-term Contract position is ideal for someone who can keep the office running smoothly, create a welcoming front-desk experience, and stay on top of supply coordination and financial support tasks. The right candidate will balance office administration, vendor communication, and accounts payable activities while maintaining an efficient and well-organized workplace. Responsibilities: • Oversee day-to-day office activities to ensure an orderly, efficient, and well-supported work environment. • Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately. • Coordinate the purchasing of office materials and work with vendors to keep essential items available when needed. • Track inventory levels and organize supply storage to prevent shortages and maintain workplace readiness. • Support accounts payable processes by reviewing invoices, preparing documentation, and assisting with timely payment coordination. • Maintain administrative records, update office documentation, and help ensure routine operational tasks are completed accurately. • Communicate with internal staff and external partners to address office-related needs and resolve routine issues promptly.
2026-06-16T00:00:00Z

Factoring Operations Specialist

West Henrietta, NY
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Factoring Operations Specialist to support critical cash application and back-office financial operations for a payroll services environment in West Henrietta, New York. This Long-term Contract position focuses on ensuring accurate transaction processing, timely reconciliations, and dependable reporting that help maintain strong client service and financial integrity. The ideal candidate is comfortable working across multiple datasets, meeting strict deadlines, and partnering with internal teams to resolve processing issues efficiently. Responsibilities: • Prepare and review recurring funding activity reports, ensuring invoice purchases, receivable activity, and reserve calculations are accurately aligned. • Perform detailed reconciliations to confirm financial records are complete, traceable, and finalized within established deadlines. • Create, validate, and organize spreadsheet-based files for system uploads and related operational processing. • Enter and maintain invoice and transaction data with a high level of accuracy across platforms and supporting records. • Coordinate cash movement activities, including wire and ACH-related processing, while adhering to banking cutoffs and timing requirements. • Produce aging schedules, subsidiary reporting, and balancing support tied to payroll, invoicing, and accounting records. • Investigate exceptions and discrepancies, working closely with relationship-focused partners to resolve issues and document outcomes clearly. • Maintain audit-ready documentation, follow established procedures, and contribute ideas that improve efficiency and processing quality.
2026-06-18T00:00:00Z