<ul><li>Greet patients warmly, check them in, and confirm appointments with professionalism and empathy.</li><li>Answer phones, respond to inquiries, and direct calls to the appropriate team members </li><li>Ensure accurate patient scheduling, both in person and over the phone, while optimizing daily calendars for providers.</li><li>Handle patient data entry in our electronic medical records (EMR) system, ensuring attention to detail and compliance with HIPAA regulations.</li><li>Verify insurance coverage, assist with basic billing questions, and process payments.</li><li>Maintain a clean and welcoming reception area outfitted with all necessary materials.</li><li>Coordinate with clinical teams to manage patient flow efficiently and reduce wait times.</li><li>Perform additional clerical duties, such as filing, faxing, and recordkeeping as needed</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Rochester, New York, and focuses on providing essential support to ensure smooth office operations within the education sector. If you excel at multitasking and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Handle inbound calls and provide thorough assistance to callers.<br>• Perform accurate data entry to maintain records and systems.<br>• Support administrative functions by organizing and maintaining office documentation.<br>• Manage attendance tracking and reporting using relevant software tools.<br>• Serve as the first point of contact for visitors and staff, ensuring a welcoming reception experience.<br>• Utilize Powerschool or similar systems for data management and reporting.<br>• Coordinate schedules, appointments, and meetings as needed.<br>• Ensure timely and efficient communication between departments.<br>• Assist with other duties as assigned to support the office environment.
We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this position, you will play a key role in ensuring smooth day-to-day office operations while maintaining confidentiality and professionalism. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling meetings, conferences, and virtual events.<br>• Arrange travel plans and handle logistics to ensure seamless execution.<br>• Sort and distribute incoming mail and packages efficiently.<br>• Record and file meeting discussions accurately for future reference.<br>• Respond to inbound calls professionally and provide helpful assistance.<br>• Maintain confidentiality when handling sensitive customer information.<br>• Perform data entry tasks with precision and attention to detail.<br>• Support receptionist duties by welcoming visitors and managing front-desk operations.<br>• Assist with various administrative office tasks to ensure smooth workflow.
We are looking for a Tax Administrative Assistant to join our team in Rochester, New York. This role is essential in supporting our tax managers and processors, ensuring seamless operations during tax preparation and assisting with office administrative tasks. If you have experience in administrative support within services requiring precision and thrive in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative support to tax managers and processors, facilitating efficient workflows.<br>• Input tax projects into the system, coordinating with operations teams and tax preparers to ensure timely completion.<br>• Distribute due date reports to tax processors and ensure deadlines are met.<br>• Communicate with clients to gather necessary tax information and provide updates as required.<br>• Assist the Office Manager with tasks such as corporate event planning, maintaining office supplies, and managing miscellaneous duties.<br>• Organize and maintain filing systems to ensure accurate record-keeping.<br>• Participate in extended hours during the busy tax season, including occasional Saturday shifts.<br>• Support smooth office operations during summer hours by adapting to reduced schedules while maintaining productivity.
We are looking for a dedicated Administrative Assistant to join our team in Canandaigua, New York. In this long-term contract role, you will play a pivotal part in supporting daily administrative tasks, ensuring smooth operations, and maintaining effective communication across teams. This position offers an excellent opportunity to contribute to a dynamic environment within the education sector.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries and resolving issues via phone, email, and in person.<br>• Perform accurate data entry to maintain records and databases.<br>• Manage email correspondence, ensuring timely responses and follow-ups.<br>• Handle inbound and outbound calls with attention to detail, relaying information and scheduling appointments.<br>• Organize and coordinate schedules, meetings, and appointments.<br>• Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Maintain and update reports, spreadsheets, and presentations as needed.<br>• Support team members by completing various administrative tasks and projects.<br>• Ensure office supplies are stocked, organized, and readily available.<br>• Assist in maintaining a well-organized and welcoming office environment.
<p><strong>Robert Half </strong>is partnering with a leading <strong>Property Appraisal</strong> company in the <strong>Buffalo, NY</strong> area on their search for an <strong>Administrative Assistant</strong> with top-tier attention to detail. This <strong>in-office</strong> role will support both company leadership and the appraisal staff in a wide variety of critical tasks. The ideal candidate will have prior administrative experience, preferably in real estate, property management, or appraisal services. This role requires excellent communication skills and the ability to work efficiently in a fast-paced, deadline-driven environment. If you like an industry and position where every day can be different, this could be a great opportunity!</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Provide administrative support to appraisers, management, and other team members to ensure smooth daily operations</li><li>Prepare, format, and proofread appraisal reports and other documentation for accuracy and compliance with company and industry standards</li><li>Maintain and organize client files, property records, and confidential information in both physical and digital formats</li><li>Manage incoming calls, emails, and correspondence, ensuring prompt and professional responses</li><li>Enter data accurately into appraisal management systems and ensure timely submission of completed reports</li><li>Support compliance efforts by adhering to appraisal regulations, confidentiality protocols, and quality assurance procedures</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a highly skilled Part Time Administrative Assistant for Thursday and Fridays to join our team in Rochester, New York. This is a contract position that requires a motivated individual with advanced proficiency in Microsoft Office and excellent organizational abilities. The ideal candidate will thrive in both independent and collaborative environments while managing multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Handle multi-line phone systems with professionalism and efficiency.</p><p>• Perform accurate and timely word processing tasks using advanced Microsoft Office tools.</p><p>• Manage schedules, appointments, and meetings to ensure smooth daily operations.</p><p>• Utilize Microsoft Access to maintain and update databases as needed.</p><p>• Provide detailed administrative support to team members to enhance productivity.</p><p>• Prioritize and adapt to shifting tasks and deadlines in a dynamic work setting.</p><p>• Ensure proper documentation and record-keeping for organizational needs.</p><p>• Assist in coordinating team communications and distributing relevant information.</p><p>• Work independently while contributing to team efforts and maintaining attention to detail.</p>
<p><strong>Administrative Support</strong></p><ul><li>Manage and maintain department schedules, including meetings, workshops, and events </li><li>Organize and prepare documents, presentations, and reports for faculty and administrators.</li><li>Handle email correspondence, phone calls, and inquiries from students, parents, and staff in a timely and professional manner.</li></ul><p><strong>Data Management</strong></p><ul><li>Maintain and update student, staff, and department records using CRM software or database software as needed</li><li>Compile data for reports, ensuring accuracy and compliance with institutional and regulatory standards.</li></ul><p><strong>Event Coordination</strong></p><ul><li>Assist with planning school events such as parent-teacher conferences, open houses, or graduation ceremonies.</li><li>Oversee logistical arrangements, including room bookings, catering, and materials preparation.</li></ul><p><strong>Resource Management</strong></p><ul><li>Order and manage office supplies, textbooks, and other educational materials.</li><li>Coordinate with internal departments or external vendors to maintain smooth operations for academic programs.</li></ul><p><strong>Support Student and Faculty Needs</strong></p><ul><li>Act as a liaison between faculty, students, and administrative departments.</li><li>Address day-to-day operational issues, ensuring faculty and students have everything they need for productive learning.</li></ul><p><strong>Compliance & Documentation</strong></p><ul><li>Assist with accreditation requirements, audits, and grant documentation.</li><li>Ensure department practices align with institutional policies and educational regulations.</li></ul><p><br></p>
