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10 results for General Office Clerk in Rochester, NY

Accounting Clerk

Macedon, New York
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial operations for a growing team. This position is ideal for someone who is organized, detail-focused, and comfortable managing both payables and receivables in a fast-paced office environment. The role works closely with the Controller and plays an important part in accurate billing, account balancing, and month-end accounting activities. Responsibilities: • Manage outgoing payments and incoming customer invoices while keeping financial records accurate and up to date. • Prepare client billings, respond to invoice-related questions, and resolve payment discrepancies in a timely manner. • Support the Controller with month-end close tasks, including gathering documentation and updating accounting records. • Perform account reconciliations to verify balances, identify variances, and correct issues as needed. • Follow up on outstanding balances through courteous and thorough collection efforts. • Enter accounting data into business systems with a high level of accuracy and attention to detail. • Maintain organized records for transactions, billing activity, and supporting financial documentation.
2026-09-22T00:00:00Z

Accounting Clerk

Penn Yan, New York
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day financial operations in Penn Yan, New York. This Contract-to-hire position is ideal for someone who enjoys working with numbers, maintaining accurate records, and helping keep accounting processes organized and efficient. The role will contribute to both payables and receivables activities while ensuring timely data entry, invoice handling, and reliable documentation. This is a full-time, fully on-site position. Responsibilities:• Process vendor invoices, verify supporting information, and prepare payments in a timely and accurate manner.• Record customer payments, update account balances, and assist with maintaining current receivables records.• Enter financial and transactional data into accounting systems with a strong focus on accuracy and completeness.• Use QuickBooks to maintain accounting entries, review records, and support routine financial tracking activities.• Organize, scan, and file accounting documents so records remain accessible and audit-ready.• Reconcile invoice details and account information to identify discrepancies and support prompt resolution.• Assist with regular reporting and provide administrative accounting support to help daily operations run smoothly.
2026-09-24T00:00:00Z

Data Entry Clerk

Rochester, New York
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support legal data administration for a business services environment in Rochester, New York. This contract position with permanent potential is ideal for someone who can work with accuracy, maintain confidentiality, and handle information with a high degree of care. The person in this role will help keep legal records current, organized, and compliant while supporting reporting needs and day-to-day coordination with the legal team. Responsibilities: • Accurately enter, update, and maintain legal information across designated databases within established timelines. • Review records for completeness, identify discrepancies, and verify that entered information aligns with legal and regulatory standards. • Apply legal terminology correctly when processing documents and recording case-related or file-related details. • Prepare routine and ad hoc reports and provide data-related responses to internal requests as needed. • Maintain organized activity logs, tracking records, and supporting documentation for completed tasks. • Follow data security and integrity procedures to protect sensitive legal information at all times. • Perform scheduled backup activities and assist with audits to help preserve records and confirm ongoing accuracy. • Work closely with legal staff to collect required information, clarify missing details, and ensure timely processing of updates.
2026-09-01T00:00:00Z

Billing Clerk

Rochester, New York
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking an organized and detail-oriented Billing Clerk to join our team. This role is responsible for preparing and issuing invoices, verifying billing data, maintaining accurate records, and assisting with general accounting tasks. The ideal candidate will have strong attention to detail, excellent communication skills, and basic accounting knowledge.
2026-09-24T00:00:00Z

Administrative Assistant

Penn Yan, New York
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations in New York. This contract-to-permanent opportunity is ideal for someone who enjoys keeping records accurate, coordinating office activity, and providing responsive communication across a busy shop environment. The person in this role will help maintain organized material and vehicle information while supporting scheduling, front office tasks, and general administrative needs. Responsibilities: • Maintain accurate records for incoming materials, inventory activity, and vehicle-related information to support smooth daily operations. • Answer inbound calls, greet visitors, and provide attentive front office support for employees, vendors, and customers. • Enter and update data in company systems with a high level of accuracy and attention to detail. • Coordinate schedules, appointments, and administrative priorities to help the shop stay organized and efficient. • Prepare, organize, and file documents so that operational and administrative records remain complete and accessible. • Monitor office and shop-related information, following up as needed to ensure timely communication and task completion. • Assist with general administrative duties that support workflow, recordkeeping, and day-to-day office efficiency.
2026-09-24T00:00:00Z

Administrative Assistant

Fairport, New York
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Fairport, New York. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is handled accurately. The ideal candidate will contribute to a smooth office environment by managing communications, maintaining records, and assisting with essential clerical tasks. Responsibilities:• Welcome visitors and serve as a helpful first point of contact for the office, ensuring a positive experience for callers and guests.• Respond to incoming phone calls, direct inquiries appropriately, and relay messages in a timely and accurate manner.• Perform data entry tasks with a high level of accuracy while maintaining organized electronic and paper records.• Provide day-to-day administrative support such as scheduling, filing, preparing documents, and assisting with office correspondence.• Monitor routine office activities and help keep administrative workflows efficient and well coordinated.• Support reception coverage and handle general front-desk responsibilities as needed.• Maintain confidentiality when handling business documents, internal information, and employee or customer records.
2026-09-25T00:00:00Z

Legal Administrative Assistant/Office Manager

Rochester, New York
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-09-21T00:00:00Z

Receptionist/Customer Service Representative

Rochester, New York
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Receptionist/Customer Service Representative to support customers and internal sales partners from our location. This is a Contract position suited for someone who thrives in a busy environment, delivers excellent service across phone and in-person interactions, and stays organized while managing multiple priorities. The ideal candidate will help ensure smooth front-desk operations, accurate order handling, and responsive communication with customers, vendors, and team members. Responsibilities: • Serve as the first point of contact for visitors and callers, creating a welcoming experience while directing inquiries appropriately. • Respond to customer questions and concerns with courtesy and urgency, working to resolve issues clearly and efficiently. • Input customer orders and related requests with accuracy, and coordinate follow-up actions to keep transactions moving forward. • Support order progress by working with internal teams such as production and shipping to help address timing or fulfillment concerns. • Keep customers informed about order updates, service issues, or delays through proactive and timely communication. • Assist the sales team with administrative tasks, documentation, scheduling, and other day-to-day coordination needs. • Maintain visitor access procedures by tracking guest activity, managing sign-in records, and issuing badges when required. • Organize calendars and arrange meetings to support smooth scheduling for the team. • Build working knowledge of company products so you can provide helpful information and route specialized questions when needed.
2026-09-23T00:00:00Z

Part-Time Bookkeeper

Rochester, New York
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is partnering with a client to identify a Contract Part-Time Bookkeeper to support day-to-day accounting operations. This role is ideal for a detail-oriented professional with strong bookkeeping experience who can manage financial transactions accurately and efficiently in a part-time capacity. Responsibilities<ul><li>Maintain accurate financial records and general ledger entries</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank and credit card accounts</li><li>Assist with month-end close and account reconciliations</li><li>Prepare invoices, track payments, and follow up on outstanding balances</li><li>Support payroll processing and related recordkeeping</li><li>Generate routine financial reports for management</li><li>Ensure accuracy and compliance with internal accounting procedures</li></ul>
2026-09-18T00:00:00Z

AP/AR Clerk

Rochester, New York
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable (AP/AR) Clerk to join our team. This position is responsible for managing daily financial transactions, including processing invoices, payments, and incoming receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of basic accounting principles.
2026-09-24T00:00:00Z