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9 results for Communications Specialist in Rochester, NY

Accounting Specialist

Batavia, NY
onsite
Permanent / Full Time
47000.00 - 57000.00 USD / Yearly
We are looking for an Accounting Specialist to join a growing manufacturing organization in New York. This role focuses on managing customer invoicing, receivables, and account follow-up while supporting accurate financial operations across the business. The ideal candidate brings strong attention to detail, sound judgment in credit-related matters, and the ability to work effectively with internal teams in a fast-paced onsite environment. Responsibilities: • Prepare and issue customer invoices, maintain receivable records, and help ensure timely and accurate billing activity. • Partner with the Credit Manager to review customer accounts, support credit evaluations, and assist with onboarding new customers. • Calculate and apply sales tax requirements correctly across transactions and customer invoices. • Examine purchase orders and related documentation to verify billing accuracy and resolve discrepancies before invoicing. • Manage collection efforts on outstanding balances through consistent follow-up and clear communication with customers. • Post and reconcile incoming payments, including cash applications, to keep account records current and accurate. • Use accounting systems and spreadsheets to track receivable activity, monitor aging, and support reporting needs. • Assist with account maintenance and other receivables-related tasks that contribute to efficient daily accounting operations.
2026-06-25T13:54:00Z

Medical Billing Specialist

Rochester, NY
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
Robert Half is partnering with a respected healthcare client in the Rochester area to hire a Medical Billing Specialist. This is an excellent opportunity for a detail-oriented professional with medical billing experience who enjoys working in a fast-paced healthcare environment while ensuring accurate claims processing, reimbursement, and exceptional patient account support.The ideal candidate is organized, knowledgeable of medical billing procedures, and committed to maintaining accuracy and compliance.Responsibilities<ul><li>Prepare, review, and submit medical claims to commercial insurance carriers, Medicare, and Medicaid.</li><li>Verify patient insurance eligibility, benefits, and demographic information.</li><li>Review medical documentation and coding to ensure accurate billing and claim submission.</li><li>Monitor claim status and follow up on unpaid or denied claims.</li><li>Research and resolve billing discrepancies, claim denials, and payment variances.</li><li>Post insurance payments, patient payments, adjustments, and contractual write-offs.</li><li>Reconcile patient accounts and maintain accurate billing records.</li><li>Communicate with insurance companies, patients, and healthcare providers regarding billing inquiries.</li><li>Ensure compliance with HIPAA regulations and payer guidelines.</li><li>Assist with month-end reporting and other revenue cycle activities as needed</li></ul>
2026-07-08T12:33:41Z

Fraud Specialist

Rochester, NY
remote
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a Fraud Specialist to support fraud prevention and case resolution efforts for a long-term contract opportunity in Rochester, New York. This position focuses on protecting the organization and its clients by reviewing suspicious activity, researching financial crime concerns, and coordinating timely responses with internal teams and external institutions. The ideal candidate will bring a detail-oriented approach to risk assessment, compliance, and client support while helping reduce financial exposure through thorough investigation and documentation. Responsibilities: • Examine flagged clients and transactions to identify elevated risk, confirm patterns of suspicious behavior, and help stop potentially fraudulent activity before losses occur. • Investigate reports involving check-related fraud, including altered or unauthorized items, and partner with business contacts to guide resolution steps and document outcomes. • Support cases involving exposure of sensitive personal information by following regulatory requirements, coordinating appropriate next steps, and communicating available remediation options. • Assess applicants or new clients who do not pass authentication checks by conducting research into legitimacy, financial standing, and potential risk indicators. • Record fraud incidents accurately in centralized tracking tools to support reporting, pattern analysis, and information sharing across fraud prevention efforts. • Work with financial institutions and internal stakeholders to assist with account restriction, fund recovery efforts, and other actions intended to limit losses. • Provide practical guidance to clients and internal partners on fraud prevention measures, response procedures, and sound security practices. • Compile case details and trend data for recurring reporting needs, helping the team monitor fraud activity and identify areas requiring additional controls.
2026-07-08T13:38:40Z

Accounts Receivable Specialist

Batavia, NY
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
Job Title: Accounts Receivable Specialist (Contract)Our client is seeking a detail-oriented Accounts Receivable Specialist for a contract opportunity. This role is ideal for a professional with strong billing, cash application, collections, and reconciliation experience who can work effectively in a fast-paced accounting environment. Key Responsibilities:<ul><li>Process customer invoices accurately and in a timely manner. </li><li>Post customer payments and apply cash receipts to appropriate accounts. </li><li>Monitor aging reports and follow up on past-due balances. </li><li>Perform account reconciliations and resolve payment discrepancies. </li><li>Research and address billing issues with customers and internal departments. </li><li>Maintain accurate customer account records and documentation. </li><li>Support month-end close activities related to accounts receivable. </li><li>Assist with reporting and other ad hoc accounting projects as needed. </li></ul>
2026-07-17T21:13:44Z

Accounts Receivable Specialist

Victor, NY
onsite
Temporary to Hire
25.00 - 26.50 USD / Hourly
We are looking for an Accounts Receivable Specialist to support a manufacturing organization in New York. This contract opportunity is ideal for a detail-focused individual who can manage receivables accurately, apply incoming payments, and maintain strong communication with customers regarding outstanding balances. The role will contribute to timely billing, consistent cash activity processing, and reliable account reconciliation in a fast-paced environment. Responsibilities: • Manage daily accounts receivable operations, including reviewing open balances and maintaining accurate customer account records. • Apply incoming payments promptly and correctly, ensuring cash receipts are posted to the appropriate accounts. • Prepare and issue customer invoices while verifying billing details for accuracy and completeness. • Follow up with commercial customers on overdue accounts and work toward timely resolution of outstanding balances. • Reconcile payment activity and investigate discrepancies related to unapplied cash, short payments, or account differences. • Monitor cash activity and maintain clear documentation to support reporting and audit readiness. • Collaborate with internal teams to resolve billing questions, payment issues, and account inconsistencies. • Support process updates and system-related changes as needed to help maintain continuity in receivables operations.
2026-07-17T12:48:43Z

Factoring Operations Specialist

West Henrietta, NY
remote
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Factoring Operations Specialist to support critical cash application and back-office financial operations for a payroll services environment in West Henrietta, New York. This Long-term Contract position focuses on ensuring accurate transaction processing, timely reconciliations, and dependable reporting that help maintain strong client service and financial integrity. The ideal candidate is comfortable working across multiple datasets, meeting strict deadlines, and partnering with internal teams to resolve processing issues efficiently. Responsibilities: • Prepare and review recurring funding activity reports, ensuring invoice purchases, receivable activity, and reserve calculations are accurately aligned. • Perform detailed reconciliations to confirm financial records are complete, traceable, and finalized within established deadlines. • Create, validate, and organize spreadsheet-based files for system uploads and related operational processing. • Enter and maintain invoice and transaction data with a high level of accuracy across platforms and supporting records. • Coordinate cash movement activities, including wire and ACH-related processing, while adhering to banking cutoffs and timing requirements. • Produce aging schedules, subsidiary reporting, and balancing support tied to payroll, invoicing, and accounting records. • Investigate exceptions and discrepancies, working closely with relationship-focused partners to resolve issues and document outcomes clearly. • Maintain audit-ready documentation, follow established procedures, and contribute ideas that improve efficiency and processing quality.
2026-07-08T13:38:40Z

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-06-24T20:53:40Z

Office Manager

Rochester, NY
onsite
Temporary / Contract
19.79 - 25.00 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a business services environment. This long-term contract position is ideal for someone who can keep office functions running smoothly, coordinate vendors and schedules, and maintain accurate administrative records. The role requires an organized individual who can balance supply management, workflow coordination, and office support activities while contributing to an efficient workplace. Responsibilities: • Oversee day-to-day office operations to ensure administrative processes are completed accurately and on time. • Coordinate purchasing activities for office materials and replenish supplies to support uninterrupted business operations. • Track inventory levels and maintain organized records for office resources, vendor information, and administrative files. • Support accounts payable-related administrative tasks, including document handling, invoice coordination, and record maintenance. • Manage vendor relationships by communicating service needs, monitoring performance, and keeping vendor files current. • Organize work schedules and assist with planning office coverage to maintain efficient daily operations. • Help maintain structured data workflows and case-related documentation to support internal business processes. • Provide general administrative support across the office, ensuring records, correspondence, and operational details remain well organized.
2026-06-26T15:23:40Z

Billing Clerk

Rochester, NY
remote
Temporary / Contract
21.00 - 24.00 USD / Hourly
Robert Half is partnering with a growing client in the Rochester area to hire a detail-oriented Billing Specialist. This position is ideal for an organized accounting professional who enjoys working in a fast-paced environment, ensuring accurate invoicing, maintaining customer accounts, and providing exceptional internal and external customer service. If you have strong billing experience and enjoy collaborating with cross-functional teams, we encourage you to apply. Responsibilities<ul><li>Generate, review, and process customer invoices accurately and in a timely manner.</li><li>Verify billing data, pricing, contracts, and supporting documentation prior to invoicing.</li><li>Research and resolve billing discrepancies and customer inquiries.</li><li>Maintain accurate customer billing records and account information.</li><li>Monitor outstanding invoices and partner with the collections team as needed.</li><li>Apply customer payments and reconcile billing transactions.</li><li>Prepare billing reports and assist with month-end close activities.</li><li>Collaborate with accounting, sales, and operations to ensure billing accuracy.</li><li>Identify opportunities to streamline billing processes and improve efficiencies.</li><li>Maintain confidentiality while adhering to company policies and accounting procedures.</li></ul>
2026-07-07T17:28:38Z