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6 results for Communications Manager in Rochester, NY

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-06-24T20:53:40Z

Office Manager

Rochester, NY
onsite
Temporary / Contract
19.79 - 25.00 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a business services environment. This long-term contract position is ideal for someone who can keep office functions running smoothly, coordinate vendors and schedules, and maintain accurate administrative records. The role requires an organized individual who can balance supply management, workflow coordination, and office support activities while contributing to an efficient workplace. Responsibilities: • Oversee day-to-day office operations to ensure administrative processes are completed accurately and on time. • Coordinate purchasing activities for office materials and replenish supplies to support uninterrupted business operations. • Track inventory levels and maintain organized records for office resources, vendor information, and administrative files. • Support accounts payable-related administrative tasks, including document handling, invoice coordination, and record maintenance. • Manage vendor relationships by communicating service needs, monitoring performance, and keeping vendor files current. • Organize work schedules and assist with planning office coverage to maintain efficient daily operations. • Help maintain structured data workflows and case-related documentation to support internal business processes. • Provide general administrative support across the office, ensuring records, correspondence, and operational details remain well organized.
2026-06-26T15:23:40Z

Safety Director

Churchville, NY
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
Hannah Savage with Robert Half is working with a client who is seeking an experienced Safety Director to lead and elevate their company-wide safety program within a fast-paced construction environment. This individual will partner closely with field teams and executive leadership to ensure safe operations, regulatory compliance, and a strong, proactive safety culture across all projects. Key Responsibilities<ul><li>Perform routine site visits, audits, and inspections to monitor safety practices and ensure alignment with company standards and regulatory requirements</li><li>Collaborate with field leadership to proactively identify risks, resolve safety concerns, and implement practical solutions</li><li>Oversee workplace incident investigations, ensuring timely documentation, root cause analysis, and follow-up actions</li><li>Manage relationships with insurance providers, claims adjusters, and third-party partners related to workers’ compensation and incident claims</li><li>Support the development and execution of project-specific safety plans in coordination with project management teams</li><li>Lead safety meetings and initiatives that encourage employee involvement and continuous improvement</li><li>Administer and track safety training programs, certifications, and compliance records for all employees</li><li>Analyze safety data and performance trends, providing leadership with actionable insights to reduce risk and improve outcomes</li><li>Partner with senior leadership to drive long-term safety strategy and reinforce a culture of accountability and excellence</li><li>Stay informed of OSHA regulations and industry best practices, ensuring ongoing compliance and program enhancement</li></ul>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-06-25T14:38:42Z

Accounting Specialist

Batavia, NY
onsite
Permanent / Full Time
47000.00 - 57000.00 USD / Yearly
We are looking for an Accounting Specialist to join a growing manufacturing organization in New York. This role focuses on managing customer invoicing, receivables, and account follow-up while supporting accurate financial operations across the business. The ideal candidate brings strong attention to detail, sound judgment in credit-related matters, and the ability to work effectively with internal teams in a fast-paced onsite environment. Responsibilities: • Prepare and issue customer invoices, maintain receivable records, and help ensure timely and accurate billing activity. • Partner with the Credit Manager to review customer accounts, support credit evaluations, and assist with onboarding new customers. • Calculate and apply sales tax requirements correctly across transactions and customer invoices. • Examine purchase orders and related documentation to verify billing accuracy and resolve discrepancies before invoicing. • Manage collection efforts on outstanding balances through consistent follow-up and clear communication with customers. • Post and reconcile incoming payments, including cash applications, to keep account records current and accurate. • Use accounting systems and spreadsheets to track receivable activity, monitor aging, and support reporting needs. • Assist with account maintenance and other receivables-related tasks that contribute to efficient daily accounting operations.
2026-06-25T13:54:00Z

Recruiter

Rochester, NY
onsite
Temporary to Hire
28.00 - 32.00 USD / Hourly
We are looking for a Recruiter to support staffing efforts in a contract opportunity with potential for a permanent role. This role is ideal for someone who enjoys guiding candidates through the selection process, partnering closely with interview teams, and creating a positive experience from initial outreach through onboarding preparation. The position will focus on interview coordination, candidate evaluation support, sourcing activities, and providing introductory training on licensing expectations, company tools, and digital resources. Responsibilities: • Coordinate interview scheduling and manage communication between candidates and hiring teams to keep the process organized and efficient. • Participate in interviews to help assess candidate fit and support a consistent selection process. • Source talent through recruiting channels, online platforms, and targeted outreach strategies. • Review resumes and screen applicants to identify individuals whose background aligns with staffing needs. • Maintain accurate candidate records and workflow updates within the applicant tracking system. • Guide selected candidates through offer-related steps and help ensure a smooth transition into the role. • Deliver introductory training that familiarizes new team members with licensing requirements, company systems, the website, and relevant social media tools. • Work with internal stakeholders to improve recruiting coordination and maintain a strong candidate experience throughout the selection cycle.
2026-07-07T19:04:30Z

Accounting Clerk

Caledonia, NY
onsite
Permanent / Full Time
46000.00 - 58000.00 USD / Yearly
We are looking for an organized Accounting Clerk to join a family-owned company in Caledonia, New York. This position supports the finance team through accurate transaction processing, account reconciliation, and close coordination with store leadership to resolve discrepancies. It is a strong fit for someone who enjoys detail-oriented work, is dependable in a fast-paced office, and is interested in building a longer-term path within accounting. Responsibilities:• Process a high volume of vehicle deal postings with accuracy, reviewing transaction details to ensure records are entered correctly in the accounting system.• Compare deal documentation against system entries and investigate inconsistencies before finalizing postings.• Work directly with store managers to clarify missing information and correct errors that affect financial records.• Reconcile American Express activity by exporting data into Excel and recording appropriate entries in the internal accounting platform.• Maintain organized documentation that supports daily accounting activities and enables efficient follow-up when issues arise.• Assist the finance team with routine administrative and accounting tasks to keep department workflows running smoothly.• Support evolving team needs as responsibilities expand, including opportunities to contribute to accounts payable functions over time.
2026-06-25T19:58:39Z