12 Results for Billing Specialist Jobs in Rochester, NY

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Billing Administrator

Rochester, NY
onsite
Permanent / Full Time
60000 - 72000 USD / Yearly
Hannah Zimmer with Robert Half is partnering with an established Rochester-area company looking to add an experienced Billing Adminstrator to its team. This is a great opportunity for someone who has a strong billing background, is comfortable working with detailed invoices and documentation, and ideally has hands-on experience with AIA billing. What You’ll Do<ul><li>Prepare and process customer invoices accurately and on time</li><li>Handle AIA/progress billing, including supporting documentation</li><li>Review billing details, contracts, and project information for accuracy</li><li>Track outstanding billing items and resolve discrepancies</li><li>Work closely with internal teams to ensure invoices are complete and properly supported</li><li>Maintain organized billing records and documentation</li><li>Assist with account reconciliations and other billing-related responsibilities</li><li>Respond to customer or internal questions regarding invoices and billing status</li></ul> For immediate and confidential consideration, apply today or contact Hannah Zimmer with Robert Half's Rochester, NY branch today!
2026-10-06T00:00:00Z

Accounting Specialist

Batavia, NY
onsite
Permanent / Full Time
47000 - 57000 USD / Yearly
We are looking for an Accounting Specialist to join a growing manufacturing organization in New York. This role focuses on managing customer invoicing, receivables, and account follow-up while supporting accurate financial operations across the business. The ideal candidate brings strong attention to detail, sound judgment in credit-related matters, and the ability to work effectively with internal teams in a fast-paced onsite environment. Responsibilities: • Prepare and issue customer invoices, maintain receivable records, and help ensure timely and accurate billing activity. • Partner with the Credit Manager to review customer accounts, support credit evaluations, and assist with onboarding new customers. • Calculate and apply sales tax requirements correctly across transactions and customer invoices. • Examine purchase orders and related documentation to verify billing accuracy and resolve discrepancies before invoicing. • Manage collection efforts on outstanding balances through consistent follow-up and clear communication with customers. • Post and reconcile incoming payments, including cash applications, to keep account records current and accurate. • Use accounting systems and spreadsheets to track receivable activity, monitor aging, and support reporting needs. • Assist with account maintenance and other receivables-related tasks that contribute to efficient daily accounting operations.
2026-09-23T00:00:00Z

Accounts Payable Specialist

Rochester, NY
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Tess Gilmore with Robert Half is searching for a dynamic Accounts Payable Specialist to join her client's team here in Rochester, NY. This position is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of invoices, vendor payments, and expense reporting. The ideal candidate will thrive in a fast-paced environment, possess strong attention to detail, and have experience working with high invoice volumes and ERP systems. Key Responsibilities<ul><li>Process and verify vendor invoices for accuracy, proper approvals, and coding.</li><li>Manage the full accounts payable cycle from invoice receipt through payment processing.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Research and address invoice, purchase order, and payment issues with vendors and internal departments.</li><li>Maintain accurate vendor records, including W-9 documentation and payment information.</li><li>Assist with month-end close activities, including accruals and account reconciliations.</li><li>Monitor AP aging reports and ensure timely payment of obligations.</li><li>Process employee expense reports and company credit card reconciliations.</li><li>Support annual audit requests by providing documentation and account analysis.</li><li>Ensure compliance with company policies, internal controls, and accounting procedures.</li><li>Partner with purchasing, receiving, and operations teams to resolve invoice and receiving discrepancies.</li><li>Assist with process improvement initiatives to increase efficiency and accuracy within the AP function.</li></ul>
2026-10-13T00:00:00Z

Accounts Payable Specialist

Rochester, NY
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for an Accounts Payable Specialist to join a contract opportunity supporting client organizations in Rochester, New York. In this role, you will deliver reliable accounts payable support across a variety of project-based and interim assignments while maintaining accuracy, responsiveness, and strong service standards. This position is well suited for a detail-oriented individual who can step into new environments quickly, manage high transaction volumes, and contribute to smooth financial operations. Responsibilities: • Manage large volumes of supplier invoices, ensuring timely and accurate entry, validation, and processing. • Examine billing documents, assign correct expense codes, and align invoices with purchase orders and receiving records. • Coordinate payment activity through checks, ACH, wire transfers, and other approved disbursement methods. • Perform vendor account reconciliations, investigate discrepancies, and resolve outstanding payment or invoice issues. • Serve as a point of contact for vendor questions, providing clear communication and timely follow-up. • Contribute to period-end accounting tasks by assisting with accruals, account balancing, and accounts payable reporting. • Maintain adherence to financial controls, client-specific procedures, and internal compliance standards. • Participate in operational improvement efforts, including workflow enhancements, backlog reduction, and support during system-related projects. • Adjust effectively to different client tools, teams, and processes while sustaining dependable day-to-day accounts payable support.
2026-09-17T00:00:00Z

Accounts Payable Specialist

Fairport, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
Job Summary:We are seeking a dependable and detail-oriented Accounts Payable (AP) Specialist to join our team on a part-time basis. This role is responsible for handling vendor invoices, processing payments, reconciling statements, and maintaining accurate financial records. The ideal candidate will have excellent organizational skills, strong attention to detail, and a good understanding of accounting procedures.
2026-10-15T00:00:00Z

Accounts Payable Specialist

Fairport, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Fairport, New York in a contract opportunity with the potential to become permanent. This part-time role begins with a flexible three-day workweek of approximately five to six hours per day and is well suited for someone who works independently and enjoys supporting multiple office and accounting functions. The position centers on invoice processing, payment support, payroll assistance, and accurate data handling while contributing to day-to-day administrative operations. Responsibilities: • Process weekly accounts payable transactions, including reviewing invoices, assigning proper account codes, and preparing items for payment. • Support payment activities by assisting with ACH transactions, check runs, and related documentation to ensure timely vendor payments. • Enter payroll-related information accurately and provide administrative support for payroll processing tasks. • Maintain organized financial and purchasing records through consistent data entry and attention to detail. • Assist with purchasing and general accounting activities to help keep office operations running smoothly. • Provide day-to-day support to office staff and contribute to administrative tasks as business needs arise. • Manage an invoice workload of roughly 50 to 60 items per week while maintaining accuracy and meeting deadlines. • Contribute to marketing-related support duties if the role transitions into a permanent position. • Work within SAGE300 to enter, track, and maintain accounting information and payment records.
2026-10-16T00:00:00Z

Payroll Specialist

Rochester, NY
onsite
Temporary / Contract
22 - 32 USD / Hourly
Job Summary:We are looking for a reliable and detail-oriented Payroll Specialist to manage and process payroll for our employees. This role ensures employees are paid accurately and on time while maintaining compliance with company policies and government regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of payroll processes and tax regulations. Please note - This is a fully onsite position.
2026-10-09T00:00:00Z

Accounts Receivable Specialist

Rochester, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Tess Gilmore with Robert Half is searching for an Accounts Receivable Specialist to join her client's growing team here in Rochester, NY. This role is responsible for managing customer invoicing, collections, cash application, account reconciliations, and maintaining positive customer relationships. The ideal candidate will possess strong analytical skills, excellent communication abilities, and experience managing the accounts receivable process in a fast-paced environment. Key Responsibilities<ul><li>Generate and distribute accurate customer invoices in a timely manner.</li><li>Process daily cash receipts, ACH payments, checks, and wire transfers.</li><li>Apply customer payments and maintain accurate account records.</li><li>Monitor accounts receivable aging and proactively follow up on outstanding balances.</li><li>Conduct collection activities while maintaining strong customer relationships.</li><li>Investigate and resolve billing discrepancies, short payments, and disputed invoices.</li><li>Reconcile customer accounts and prepare account statements as needed.</li><li>Prepare weekly and monthly aging reports for management review.</li><li>Collaborate with sales, customer service, and operations teams to resolve customer account issues.</li><li>Assist with month-end and year-end closing activities related to receivables.</li><li>Maintain customer credit information and support credit review processes.</li><li>Ensure compliance with company policies, internal controls, and accounting procedures.</li><li>Support audit requests by providing documentation and account analysis.</li></ul>
2026-10-13T00:00:00Z

Collections Specialist

Rochester, NY
onsite
Permanent / Full Time
39520 - 45760 USD / Yearly
We are looking for a motivated Resolution Expert to join a growing team in Rochester, New York. This position focuses on speaking directly with consumers to address account concerns, arrange practical repayment solutions, and deliver a detail-oriented customer experience. The ideal candidate is confident on the phone, comfortable working in a fast-paced environment, and able to balance empathy with accountability while managing a high volume of daily interactions. Responsibilities:• Handle a large number of daily consumer calls, with a primary focus on outbound outreach while also responding to inbound inquiries.• Speak with customers to review account status, answer questions, and guide conversations toward timely resolution.• Set up and negotiate payment arrangements that align with company guidelines and individual customer situations.• Document interactions accurately and maintain detailed account records throughout the collections process.• Identify accounts that require additional review and route them for legal action, dispute investigation, or bankruptcy processing when appropriate.• Use sound judgment to de-escalate concerns, overcome objections, and move accounts toward resolution.• Manage conversations effectively across multiple accounts while meeting productivity and quality expectations.• Work with internal leadership and team processes to support efficient account recovery and consistent customer communication.
2026-09-28T00:00:00Z

Collections Specialist

Victor, NY
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a Collections Specialist to join a manufacturing organization in New York on a contract basis. This position focuses on managing customer accounts, reducing outstanding balances, and supporting healthy cash flow through effective follow-up and issue resolution. The ideal candidate brings experience with both commercial and consumer collections, along with a strong understanding of billing and credit-related processes. Responsibilities: • Contact commercial and consumer customers regarding past-due balances and drive timely payment resolution through clear, effective communication. • Review aging reports and account histories to prioritize collection efforts and identify high-risk receivables. • Investigate billing questions, payment discrepancies, and account issues in partnership with internal teams to remove barriers to payment. • Maintain accurate records of collection activity, customer commitments, and account status updates within company systems. • Work closely with credit and finance personnel to support account evaluations and recommend appropriate collection actions. • Monitor outstanding invoices and follow established collection procedures to improve recovery rates and reduce delinquency. • Prepare account summaries and status updates for leadership to highlight collection trends and unresolved items.
2026-10-14T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Tess Gilmore with Robert Half is looking for a Bookkeeper to join her client's ever growing team here in Rochester, NY! This role is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and assisting with month-end reporting. The ideal candidate will be organized, analytical, and comfortable working in a fast-paced environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Maintain accurate financial records and bookkeeping functions for the organization.</li><li>Process accounts payable invoices and vendor payments.</li><li>Generate customer invoices and manage accounts receivable activities.</li><li>Record daily financial transactions and maintain the general ledger.</li><li>Reconcile bank accounts, credit card statements, and other balance sheet accounts.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare journal entries and supporting documentation.</li><li>Process employee expense reports and reimbursements.</li><li>Monitor cash flow and assist with forecasting activities.</li><li>Maintain fixed asset and depreciation schedules as needed.</li><li>Support payroll processing and payroll record maintenance.</li><li>Prepare financial reports for management review.</li><li>Ensure compliance with company policies, accounting procedures, and internal controls.</li><li>Assist external accountants and auditors with documentation requests.</li><li>Maintain organized financial records and filing systems.</li></ul>
2026-10-13T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a dependable and detail-oriented Bookkeeper to join our team in Rochester, NY. This role is responsible for maintaining accurate financial records, managing daily transactions, and supporting accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic reporting. The ideal candidate will have solid organizational skills, attention to detail, and a good understanding of bookkeeping practices. Please note this is a fully onsite role.
2026-10-06T00:00:00Z

12 results for Billing Specialist in Rochester, NY