19 results for Accounting Assistant in Rochester, NY

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-27T00:00:00Z

Accounting Specialist

Lima, NY
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dedicated Accounting Specialist to join our team in Lima, New York. This Contract to permanent position offers a chance to work in a collaborative environment while managing diverse accounting and payroll tasks. The role includes exposure to essential financial operations such as payroll, accounts payable, and accounts receivable. Responsibilities: • Process and manage full-cycle payroll operations to ensure timely and accurate employee compensation. • Handle accounts payable tasks, including invoice verification and payment processing. • Assist with accounts receivable functions, such as billing and collections. • Perform account reconciliations to maintain accurate financial records. • Support general accounting activities, including journal entries and financial reporting. • Collaborate with the Finance and Operations teams to streamline workflows and improve efficiency. • Ensure compliance with relevant financial regulations and company policies. • Provide insights and recommendations for resolving discrepancies and improving accounting processes.
2026-03-27T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide essential support to senior staff and ensure the smooth operation of daily office activities. This position requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a dynamic, fast-paced environment. As a long-term contract role, this opportunity offers stability and the chance to contribute meaningfully to a high-volume office setting. Responsibilities: • Coordinate and schedule meetings for senior staff, ensuring all logistics are handled efficiently. • Process incoming and outgoing mail, manage faxes, and perform photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems to ensure easy access to important documents. • Draft and prepare letters, close incident and complaint reports, and handle correspondence as required. • Manage daily office operations and provide support for various tasks assigned by senior management. • Adapt to ad hoc assignments and shifting priorities with a proactive approach. • Assist in orienting and training other support staff when necessary to maintain team productivity.
2026-03-23T00:00:00Z

Part-Time Accounting Clerk

Rochester, NY
onsite
Temporary
19 - 22 USD / Hourly
Position Summary: We are seeking a reliable and detail-oriented Part-Time Accounting Clerk / Bookkeeper to support the CFO with day-to-day accounting tasks. This role requires strong hands-on experience with QuickBooks Desktop and the ability to work independently while maintaining accuracy and organization. The ideal candidate will be comfortable handling routine accounting functions and keeping financial records up to date.Key Responsibilities:<ul><li>Enter and maintain financial data in QuickBooks Desktop</li><li>Process accounts payable and accounts receivable transactions</li><li>Perform bank and credit card reconciliations</li><li>Maintain organized accounting records and documentation</li><li>Assist with invoicing, payments, and basic reporting</li><li>Support the CFO with day-to-day accounting needs</li><li>Help ensure records are accurate and up to date</li><li>Assist with month-end tasks as needed</li></ul>
2026-03-20T00:00:00Z

Accounts Payable Clerk

Caledonia, NY
onsite
Permanent
46000 - 58000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Henrietta, New York. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of accounts payable processes across multiple locations. This position offers a dynamic work environment with opportunities to contribute to month-end close and reconciliation tasks. Responsibilities:• Process accounts payable invoices by entering them into the accounting system, matching purchase orders with receipts, and obtaining necessary approvals.• Categorize expenses accurately and ensure proper coding for financial reporting.• Perform monthly reconciliations of both the general ledger and vendor statements to maintain financial accuracy.• Prepare weekly check runs, review them with the supervisor, and ensure timely processing of payments.• Assist in the preparation of the trial balance and contribute to month-end closing activities.• Support accounts payable functions across various locations, ensuring consistency and compliance.• Collaborate with the controller to address discrepancies and maintain efficient workflows.• Utilize QuickBooks and Excel to manage data and generate reports as needed.
2026-02-27T00:00:00Z

Accounts Payable Clerk

Victor, NY
onsite
Temporary
24 - 26.5 USD / Hourly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Victor, New York. In this long-term contract position, you will play a crucial role in managing invoice processing, coding, and payment operations to ensure accuracy and efficiency within the accounts payable department. This opportunity is ideal for someone with strong organizational skills and a commitment to maintaining financial precision. Responsibilities: • Process invoices accurately, ensuring proper coding and compliance with company policies. • Perform regular check runs to facilitate timely payments to vendors and suppliers. • Review and verify invoice details to ensure consistency and resolve any discrepancies. • Maintain organized records of all accounts payable transactions for audit and reporting purposes. • Collaborate with internal teams to address inquiries related to payments and invoices. • Assist in reconciling accounts payable records with general ledger accounts. • Ensure compliance with financial regulations and company standards in all accounts payable activities. • Provide support for month-end closing tasks related to accounts payable. • Monitor aging reports and prioritize payments based on due dates to avoid late fees. • Communicate effectively with vendors to address payment issues and maintain positive relationships.
2026-03-26T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Temporary
25 - 30 USD / Hourly
<ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize and prioritize incoming requests and communications for the executive, ensuring timely responses and follow-up</li><li>Handle confidential information with the highest degree of integrity</li><li>Prepare and process expense reports, invoices, and other business documents</li><li>Support the planning and execution of company events and meetings</li><li>Conduct research, compile data, and prepare reports as needed</li><li>Track project deadlines and assist with project management activities</li><li>Perform other general administrative duties as assigned</li></ul>
2026-03-26T00:00:00Z

AP/Accounting Specialist

Gorham, NY
onsite
Permanent
72800 - 83200 USD / Yearly
Hannah Savage with Robert Half is seeking a detail-oriented and proactive AP / Accounting Specialist to support her client's accounting operations with a strong focus on accounts payable. This role works closely with Project Managers and internal teams to ensure accurate invoice processing, timely payments, and continuous improvement of AP processes. The ideal candidate is organized, dependable, and comfortable managing multiple priorities in a fast-paced environment. This role is based out of Gorham, NY and is fully onsite. Key Responsibilities<ul><li>Verify, audit, and process vendor and subcontractor invoices in accordance with company policies</li><li>Collaborate with Project Managers to ensure correct job coding of invoices</li><li>Enter invoices into the accounting system accurately and in a timely manner</li><li>Resolve invoice discrepancies by working with vendors and internal departments</li><li>Identify recurring issues and escalate to management as appropriate</li><li>Respond promptly and professionally to vendor inquiries</li><li>Process weekly check runs</li><li>Assist with annual 1099 preparation and processing</li><li>Maintain AP documentation, filing systems, and process records</li><li>Manage and track office supply inventory</li><li>Provide backup support for other administrative and accounting functions as needed</li><li>Participate in special projects and ad hoc assignments</li><li>Independently or collaboratively identify and implement business process improvements</li></ul> For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-03-16T00:00:00Z

Staff Accountant

Batavia, NY
onsite
Temporary
27 - 32 USD / Hourly
We are seeking a motivated and detail-oriented Staff Accountant to join our accounting team. This position is responsible for assisting with daily accounting operations, maintaining financial records, preparing reports, and supporting month-end and year-end closing processes. The ideal candidate will have strong analytical skills, excellent attention to detail, and a solid understanding of accounting principles.
2026-03-10T00:00:00Z

Part-time Bookkeeper

Rochester, NY
onsite
Permanent
20800 - 25000 USD / Yearly
We are looking for an experienced and detail-oriented Part-time Bookkeeper to join our team in Rochester, New York. In this role, you will play a key part in managing financial operations and ensuring the accuracy of accounting records. This position is roughly 20 hours a week with flexibility and a mostly on-site schedule, making it ideal for someone who thrives in an independent and adaptable work environment. Responsibilities:• Review and approve checks, ensuring proper documentation and accuracy.• Handle all accounting tasks, including accounts payable and receivable.• Generate monthly financial reports to provide insights into the organization's financial health.• Process invoices and ensure timely payments to vendors.• Collaborate with the payroll company to ensure payroll is processed accurately and on time.• Oversee rent collection and maintain accurate records of payments.• Prepare and present financial updates to relevant committees and stakeholders.• Utilize church management software to maintain organized financial data.• Assist with bank reconciliations to verify account balances and transactions.
2026-03-06T00:00:00Z

Bookkeeper

East Bloomfield, NY
onsite
Temporary
22 - 25 USD / Hourly
We are looking for a dependable and detail-oriented Bookkeeper to join our team. This role is responsible for maintaining accurate financial records, managing daily transactions, and supporting accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic reporting. The ideal candidate will have solid organizational skills, attention to detail, and a good understanding of bookkeeping practices.
2026-03-20T00:00:00Z

Bookkeeper

Henrietta, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Nick Pignato is looking for an experienced Bookkeeper to join our team in Henrietta, New York. This position will play a key role in managing accounting functions for multiple construction entities, with a primary focus on accounts payable and contract billing. The ideal candidate will thrive in a fast-paced environment and bring expertise in construction-related accounting processes. Responsibilities:• Process and manage accounts payable, ensuring timely and accurate payments to vendors and subcontractors.• Oversee contract billing, including small time and material billings, while maintaining accurate records.• Perform job costing and coding for construction projects to ensure proper financial tracking.• Handle a high volume of invoices, processing between 600-700 per month efficiently.• Issue purchase orders for subcontractors and ensure compliance with insurance certifications.• Conduct time and material billing for various projects and maintain vendor compliance.• Utilize Sage 300 (formerly Timberline) for all accounting functions and reporting.• Collaborate with team members to maintain organized and up-to-date financial documentation.• Ensure monthly accounts payable processes are completed within the designated timeline.
2026-02-27T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Contract / Temporary to Hire
26.125 - 30.25 USD / Hourly
We are looking for a meticulous and reliable Bookkeeper to support our financial operations in Rochester, New York. This Contract to permanent position involves maintaining precise financial records, managing daily accounting tasks, and ensuring smooth processing of transactions. The ideal candidate will bring strong organizational skills, attention to detail, and expertise in bookkeeping practices. Responsibilities: • Record and maintain accurate financial transactions, ensuring proper categorization. • Manage accounts payable and accounts receivable processes, including invoice tracking and payment scheduling. • Perform regular bank reconciliations to ensure alignment between financial records and bank statements. • Analyze cash flow and ensure funds are effectively managed to support operational needs. • Prepare basic financial reports to assist in decision-making and track company performance. • Utilize QuickBooks for efficient bookkeeping and accounting operations. • Monitor financial discrepancies and resolve issues promptly. • Assist with audits and ensure compliance with accounting standards. • Support the implementation or optimization of financial systems and processes as needed.
2026-03-27T00:00:00Z

Full Time Bookkeeper

Webster, NY
onsite
Temporary
24 - 29 USD / Hourly
Position OverviewWe are seeking a detail-oriented and dependable Bookkeeper to support day-to-day financial operations. This role is ideal for someone who enjoys organization, accuracy, and working behind the scenes to keep a business running smoothly. The Bookkeeper will manage financial records, process transactions, and ensure accurate reporting.If you thrive in a structured environment and take pride in keeping numbers aligned, we’d love to meet you. Job Description<ul><li>Record daily financial transactions</li><li>Manage accounts payable and accounts receivable</li><li>Reconcile bank and credit card statements</li><li>Process invoices and payments</li><li>Assist with payroll processing</li><li>Maintain accurate general ledger entries</li><li>Prepare basic financial reports (monthly, quarterly)</li><li>Organize and maintain financial records</li><li>Support accountants during audits or tax preparation</li><li>Ensure compliance with company policies and accounting standards</li></ul>
2026-03-03T00:00:00Z

Accounts Receivable Specialist

Rochester, NY
onsite
Permanent
47900 - 53700 USD / Yearly
Tess Gilmore with Robert Half is looking on behalf of a client here in Rochester, NY for an Accounts Receivable Specialist to join a fast-paced and dynamic team! This role is responsible for managing the full accounts receivable cycle, ensuring timely and accurate billing, posting payments, resolving discrepancies, and supporting overall cash flow operations. The ideal candidate is organized, analytical, and able to communicate effectively with both internal teams and external customers. Key Responsibilities<ul><li>Generate and issue customer invoices accurately and on schedule.</li><li>Apply and post customer payments (checks, ACH, wire, credit card) to the appropriate accounts.</li><li>Monitor aging reports, identify overdue accounts, and conduct timely collection follow-up.</li><li>Research and resolve billing discrepancies, short payments, and customer account questions.</li><li>Maintain detailed and accurate customer account records and documentation.</li><li>Prepare AR reports for management, including aging analysis and cash receipts summaries.</li><li>Collaborate with Sales, Customer Service, and Finance teams to address customer billing issues.</li><li>Process credit memos, adjustments, and account reconciliations as needed.</li><li>Assist with month-end close activities, including AR reconciliations and reporting.</li><li>Support continuous process improvements to enhance accuracy and efficiency.</li></ul> For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!
2026-03-10T00:00:00Z

Accounts Receivable Specialist

Victor, NY
onsite
Permanent
49920 - 55120 USD / Yearly
Hannah Savage with Robert Half is seeking an Accounts Receivable Specialist to join her client's team in Victor, New York. In this role, you will play a key part in managing invoicing, credit applications, and customer interactions to ensure smooth financial operations. The ideal candidate will possess strong organizational skills and a detail-oriented approach to maintain efficiency in accounts receivable processes. Responsibilities:• Prepare and issue invoices and credit memos with accuracy and in a timely manner.• Evaluate and process credit applications, addressing any issues or concerns promptly.• Handle customer inquiries professionally, fostering positive relationships and ensuring satisfaction.• Identify and implement improvements to accounts receivable workflows, focusing on efficiency and automation.• Collaborate with the Collections Supervisor to complete additional tasks and responsibilities as needed. For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-03-25T00:00:00Z

Accounts Receivable Specialist

Victor, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Victor, New York. In this Contract to permanent position, you will be responsible for managing and optimizing accounts receivable processes to ensure timely and accurate financial operations. This role is ideal for individuals with strong analytical skills and a commitment to maintaining high levels of accuracy in financial transactions. Responsibilities: • Process and reconcile accounts receivable transactions, ensuring timely and accurate posting. • Oversee cash application processes to allocate payments correctly and efficiently. • Conduct commercial collections activities to follow up on outstanding invoices and resolve payment discrepancies. • Generate and review billing statements, ensuring accuracy and compliance with company policies. • Monitor and analyze cash activity to identify trends and support financial decision-making. • Collaborate with internal teams to address customer inquiries related to accounts receivable. • Maintain detailed records of all accounts receivable activities for audit and reporting purposes. • Assist in improving accounts receivable workflows to enhance operational efficiency. • Support month-end closing processes by providing necessary documentation and reports. • Ensure compliance with financial regulations and company policies throughout all accounts receivable operations.
2026-03-27T00:00:00Z

Accounts Receivable Specialist

Fairport, NY
onsite
Temporary
25 - 26.5 USD / Hourly
We are seeking a detail-oriented and results-driven Collections & Accounts Receivable Specialist to join our team. This individual will be responsible for managing outstanding accounts, ensuring timely payments, and maintaining accurate financial records. The ideal candidate has strong communication skills, prior collections experience, and the ability to work independently in a fast-paced environment. Key Responsibilities:<ul><li>Manage and monitor accounts receivable aging reports</li><li>Conduct outbound collection calls and follow up on past-due accounts</li><li>Resolve billing discrepancies and customer payment issues</li><li>Post payments and perform cash applications accurately</li><li>Maintain accurate documentation of customer interactions</li><li>Collaborate with internal departments to resolve account concerns</li><li>Prepare AR reports and provide updates to management as needed</li></ul>
2026-03-11T00:00:00Z

Accounts Receivable

Canandaigua, NY
onsite
Temporary
22 - 26.5 USD / Hourly
We are seeking a detail-oriented and results-driven Collections & Accounts Receivable Specialist to join our team. This individual will be responsible for managing outstanding accounts, ensuring timely payments, and maintaining accurate financial records. The ideal candidate has strong communication skills, prior collections experience, and the ability to work independently in a fast-paced environment. Key Responsibilities:<ul><li>Manage and monitor accounts receivable aging reports</li><li>Conduct outbound collection calls and follow up on past-due accounts</li><li>Resolve billing discrepancies and customer payment issues</li><li>Post payments and perform cash applications accurately</li><li>Maintain accurate documentation of customer interactions</li><li>Collaborate with internal departments to resolve account concerns</li><li>Prepare AR reports and provide updates to management as needed</li></ul>
2026-03-20T00:00:00Z