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52 results for Administrative Assistant in Rochdale, NY

Administrative Assistant
  • West Caldwell, NJ
  • onsite
  • Permanent
  • 60000.00 - 65000.00 USD / Yearly
  • <p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>
  • 2026-03-04T15:09:01Z
Administrative Assistant
  • Garden City, NY
  • onsite
  • Temporary
  • 22.00 - 25.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Garden City, New York. In this contract position, you will play a pivotal role in supporting daily operations, ensuring smooth communication, and maintaining organizational efficiency. This opportunity is ideal for someone with excellent administrative skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to team members and managers.</p><p>• Manage schedules, appointments, and meetings to ensure efficient time management.</p><p>• Organize and maintain files, records, and documentation for easy access and retrieval.</p><p>• Handle incoming communications, including phone calls and emails, and respond promptly.</p><p>• Prepare reports, presentations, and other materials with accuracy and attention to detail.</p><p>• Coordinate office activities and supplies to maintain a productive work environment.</p><p>• Assist with data entry, tracking, and analysis to support decision-making processes.</p><p>• Communicate effectively with internal and external stakeholders to ensure seamless interactions.</p><p>• Monitor and prioritize tasks to meet deadlines and organizational goals.</p>
  • 2026-03-27T21:04:12Z
Administrative Assistant
  • Woodside, NY
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 25.00 USD / Hourly
  • We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
  • 2026-03-11T14:33:43Z
Administrative Assistant
  • Chappaqua, NY
  • remote
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>We are seeking a contract Administrative Assistant who can provide essential clerical, organizational, and operational support to ensure smooth day‑to‑day office functioning. </p>
  • 2026-03-25T20:23:45Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This is a contract position where you will play a key role in ensuring smooth office operations and providing excellent support to staff and clients. The ideal candidate will possess strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Deliver exceptional customer service support to both staff and clients, addressing inquiries and resolving issues promptly.<br>• Maintain and update records in the database, ensuring accuracy and completeness.<br>• Assist with office operations, including handling incoming and outgoing mail and packages.<br>• Provide general administrative support for ongoing projects, ensuring deadlines are met.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Organize and manage office supplies, ensuring availability for daily operations.<br>• Support the scheduling and coordination of meetings and appointments.<br>• Uphold a detail-oriented and welcoming office environment for staff and visitors.
  • 2026-03-25T18:48:40Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • <p>We are looking for a detail-oriented Property Management Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential administrative support and customer service to ensure smooth office operations. This position offers an hourly rate of $20 and requires someone who can manage multiple tasks effectively within a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage Tenant inquiries</p><p>• Manage maintenance requests</p><p>• Deliver exceptional customer service support to staff, addressing inquiries and resolving issues promptly.</p><p>• Maintain and update information in the company database with accuracy and attention to detail.</p><p>• Assist with office services, including managing mail and packages to ensure efficient handling.</p><p>• Perform general administrative tasks to support daily operations and team needs.</p><p>• Collaborate with team members to streamline processes and enhance workflow efficiency.</p>
  • 2026-03-18T18:53:41Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
  • 2026-03-04T18:43:40Z
Administrative Assistant
  • Brooklyn, NY
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Brooklyn, New York. This contract position involves managing daily administrative tasks, maintaining organization, and ensuring smooth communication across departments. If you are highly organized and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Handle incoming calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Assist with general office operations, including scheduling and coordinating meetings.<br>• Act as the first point of contact for visitors by greeting and directing them appropriately.<br>• Prepare and organize documents, reports, and correspondence.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Support team members with administrative tasks to ensure deadlines are met.<br>• Coordinate communication between departments to enhance workflow efficiency.<br>• Manage filing systems and ensure all records are properly organized.
  • 2026-03-23T14:14:04Z
Administrative Assistant
  • Mineola, NY
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will provide essential support to ensure smooth office operations and maintain a high standard of work. This position requires excellent organizational skills and a proactive approach to handling administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks such as scheduling appointments and maintaining calendars.</p><p>• Handle incoming calls with care and direct them to the appropriate departments.</p><p>• Perform accurate data entry to maintain and update records.</p><p>• Provide receptionist support by greeting visitors and addressing inquiries.</p><p>• Assist in preparing reports, documents, and presentations as needed.</p><p>• Coordinate office supplies and ensure availability of necessary resources.</p><p>• Maintain organized filing systems for both physical and digital records.</p><p>• Collaborate with team members to support various office functions and projects.</p><p>• Address any administrative challenges promptly to ensure workflow efficiency.</p>
  • 2026-03-31T16:43:45Z
Administrative Assistant
  • Stratford, CT
  • onsite
  • Temporary
  • 20.90 - 24.20 USD / Hourly
  • <p>Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable professional to support our office operations and contribute to a collaborative, laid-back team culture.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct phone calls promptly and professionally.</li><li>Organize and schedule appointments.</li><li>Plan meetings, coordinate logistics, and take detailed meeting minutes.</li><li>Write and distribute email, memos, letters, faxes, and forms.</li><li>Assist in preparing regularly scheduled reports.</li><li>Develop and maintain a comprehensive filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies, researching new deals and suppliers as needed.</li><li>Maintain up-to-date contact and vendor lists.</li><li>Provide general support to visitors and office guests.</li><li>Liaise with executive office staff and administrative team to handle requests and queries from senior managers.</li></ul><p><strong>Top 3 Must-Have Qualifications:</strong></p><ol><li>Property management experience highly preferred.</li><li>Proven data entry and customer service skills.</li><li>Prior administrative experience in a professional office environment.</li></ol><p><strong>Software Skills Required:</strong></p><ul><li>Proficient with Microsoft Office Suite and Outlook.</li></ul><p><strong>Why Join Us?</strong> Administrative assistant roles are in high demand, and joining our team means you’ll have opportunities to contribute meaningfully and grow your career (Source: Q1 2026_The Demand for Skilled Talent.pdf).</p><p><strong>How to Apply:</strong></p><p>If you’re interested in joining our team and meet the required qualifications, please submit your application and resume via our careers page or through this posting.</p><p>We look forward to hearing from you!</p><p><br></p>
  • 2026-03-24T19:08:43Z
Administrative Assistant
  • Long Island City, NY
  • onsite
  • Permanent
  • 60000.00 - 75000.00 USD / Yearly
  • <p>We are looking for an Administrative Assistant to support our client's team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including filing, organizing documents, and managing correspondence.</p><p>• Maintain accurate records and ensure data entry tasks are completed with precision.</p><p>• Utilize spreadsheets and computer software to track and analyze information.</p><p>• Support construction administration by coordinating documentation and ensuring compliance with procedures.</p><p>• Monitor and manage vehicle fleet systems to ensure smooth operations.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Assist in scheduling and calendar management for project-related tasks.</p><p>• Prepare reports and summaries based on collected data and observations.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>
  • 2026-03-06T14:33:40Z
Administrative Assistant
  • Parsippany, NJ
  • onsite
  • Contract / Temporary to Hire
  • 20.22 - 23.41 USD / Hourly
  • We are looking for a highly organized and proactive Administrative Assistant to join our team in Parsippany, New Jersey. This is a Contract to permanent position, offering the opportunity to support various office operations while contributing to the smooth functioning of business activities. The ideal candidate will possess excellent communication skills, technical proficiency, and a detail-oriented approach to managing tasks efficiently.<br><br>Responsibilities:<br>• Manage office supplies, ensuring inventory is maintained and orders are placed as needed.<br>• Coordinate and execute event logistics, including setup, breakdown, and catering arrangements.<br>• Schedule and prepare for meetings, ensuring all necessary materials and technology are in place.<br>• Assist with office relocation activities, such as organizing, packing, and overseeing the transition.<br>• Utilize Office 365 applications, including PowerPoint, to create and edit high-quality documents.<br>• Conduct surveys using SurveyMonkey and distribute them to the client base.<br>• Design content using Canva and assist with posting on LinkedIn and other social media platforms.<br>• Maintain filing systems, organize calendars, and prioritize tasks to ensure smooth daily operations.<br>• Provide support with answering inbound calls and handling receptionist duties.<br>• Perform accurate data entry and maintain records with attention to detail.
  • 2026-03-27T16:43:38Z
Administrative Assistant
  • New York, NY
  • remote
  • Temporary
  • 18.43 - 21.34 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will be fully remote with flexible hours and are responsible for data entry tasks that ensure smooth operations and compliance. This position requires a proactive individual with strong organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue class certificates with accuracy and attention to detail.</p><p>• Enter and maintain data in a federal database, ensuring all records are up to date and compliant.</p><p>• Manage email correspondence by responding promptly and professionally to inquiries.</p><p>• Support other administrative duties (possibly) </p><p><br></p><p><br></p>
  • 2026-03-26T13:23:45Z
Administrative Assistant
  • Hicksville, NY
  • onsite
  • Temporary
  • 17.41 - 20.16 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant. This long-term contract position offers the opportunity to contribute to organizational efficiency through a variety of administrative tasks. The role is part-time, requiring a commitment of three days per week, with six-hour shifts each day.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate filing and scanning of documents to maintain organized records.</p><p>• Create barcodes and ensure proper labeling for inventory management.</p><p>• Monitor and follow up on orders to ensure timely processing and delivery.</p><p>• Conduct regular inventory checks to verify stock levels and report discrepancies.</p><p>• Answer inbound calls professionally and provide assistance or redirect calls as needed.</p><p>• Manage data entry tasks with precision to maintain up-to-date information.</p><p>• Support receptionist duties by greeting visitors and addressing inquiries.</p><p>• Assist with general administrative office tasks to ensure smooth daily operations.</p>
  • 2026-03-26T16:48:42Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 27.00 - 32.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to provide support to a team of Managing Directors in a fast-paced environment. This role involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. Based in New York, New York, this is a contract position offering an excellent opportunity to contribute to organizational success while enhancing your attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage 5 Directors complex schedules and calendars, including arranging travel plans and accommodations.</p><p>• Coordinate and organize meetings, both virtual and in-person, including preparing and distributing materials, booking rooms, and handling logistics such as food orders and attendance lists.</p><p>• Assist in planning and executing events involving members, ensuring all logistical aspects are addressed.</p><p>• Prepare and submit expense reports promptly, and oversee vendor invoices and internal payment processes.</p><p>• Develop and maintain positive and collaborative relationships across departments to facilitate effective cooperation.</p><p>• Provide administrative support for various projects, ensuring deadlines and objectives are met.</p><p>• Handle inbound calls and inquiries, delivering excellent communication and customer service.</p><p>• Utilize tools like Concur for expense management and vendor invoice processing efficiently.</p><p>• Ensure accuracy and organization in data entry and file management.</p><p>• Support leadership with ad hoc tasks as needed to maintain operational efficiency.</p>
  • 2026-03-30T14:24:11Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity for someone who thrives in a dynamic environment and excels at multitasking.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring the office runs efficiently and effectively.<br>• Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments.<br>• Perform accurate data entry and maintain organized records for easy retrieval.<br>• Assist with receptionist duties, including welcoming visitors and handling front desk operations.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Prepare and distribute correspondence, reports, and other documents in a timely manner.<br>• Monitor and manage office supplies, placing orders as necessary to maintain inventory.<br>• Support team members with various ad hoc tasks and special projects.<br>• Maintain a clean and organized office environment to promote productivity.
  • 2026-03-27T16:18:46Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols.<br>• Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment.<br>• Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments.<br>• Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets.<br>• Resolve straightforward issues using established procedures while following detailed instructions.<br>• Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision.<br>• Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
  • 2026-03-25T18:58:47Z
Executive Assistant
  • New Rochelle, NY
  • onsite
  • Temporary
  • 30.00 - 33.00 USD / Hourly
  • We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis in New Rochelle, New York. This role involves providing top-level administrative support, ensuring smooth operations, and maintaining efficiency in a fast-paced environment. The ideal candidate will excel in anticipating needs, managing priorities, and facilitating seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Manage complex scheduling and calendar coordination to ensure meetings and deadlines are effectively organized.<br>• Take detailed meeting notes and distribute them promptly to relevant parties.<br>• Oversee general office organization, including filing and maintaining accurate documentation.<br>• Provide support for ongoing projects by tracking progress and ensuring timely completion.<br>• Act as a liaison with staff, vendors, and external partners to ensure clear communication and collaboration.<br>• Utilize Google Suite tools, including Calendar and Sheets, to streamline organizational processes.<br>• Assist with correspondence and conference call arrangements, ensuring all communications are clear, accurate, and timely.<br>• Offer occasional support for recruitment-related tasks, such as scheduling interviews or organizing candidate information.<br>• Maintain discretion and confidentiality while handling sensitive information.<br>• Proactively identify opportunities to improve office efficiency and keep operations ahead of schedule.
  • 2026-03-25T13:03:53Z
Sr. Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 28.50 - 30.00 USD / Hourly
  • We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
  • 2026-03-18T13:43:44Z
Executive Assistant
  • New York, NY
  • onsite
  • Temporary
  • 25.65 - 27.00 USD / Hourly
  • <p>We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.</p><p>• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.</p><p>• Process and manage expense reports accurately and in a timely manner using Concur.</p><p>• Provide day-to-day administrative support, including handling correspondence and meeting preparation.</p><p>• Collaborate with internal teams to ensure smooth communication and operational efficiency.</p><p>• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.</p><p>• Maintain confidentiality while managing sensitive information related to executive activities.</p><p>• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.</p><p>• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.</p><p>• Adapt quickly to shifting priorities and demands in a high-profile environment.</p>
  • 2026-03-25T18:48:40Z
Sr. Administrative Assistant
  • Bridgewater, NJ
  • onsite
  • Permanent
  • 60000.00 - 75000.00 USD / Yearly
  • <p>This position is paying between $60,000-75,000 base</p><p><br></p><p>benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses</p><p><br></p><p>Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a</p>
  • 2026-03-03T17:48:41Z
Executive Assistant
  • Red Bank, NJ
  • onsite
  • Permanent
  • 75000.00 - 85000.00 USD / Yearly
  • <p>75,000 - 85,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul><p><strong>Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul><p><br></p>
  • 2026-03-17T20:28:46Z
Sr. Legal Administrative Assistant
  • Melville, NY
  • onsite
  • Permanent
  • 75000.00 - 85000.00 USD / Yearly
  • <p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
  • 2026-03-10T12:58:41Z
Executivel Assistant
  • New York, NY
  • onsite
  • Permanent
  • 91000.00 - 118000.00 USD / Yearly
  • We are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones.<br><br>Responsibilities:<br>• Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings.<br>• Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics.<br>• Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English.<br>• Handle administrative tasks such as file organization, billing, and collections with precision and timeliness.<br>• Maintain attorney calendars, track event registrations, and oversee time entries and firm records.<br>• Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution.<br>• Assist with preparing marketing materials and PowerPoint presentations tailored to client needs.<br>• Provide informal translation services and ensure accurate communication in Mandarin and English.<br>• Coordinate with other departments to execute assignments and support special projects.<br>• Offer legal secretarial support and serve as backup for the secretary team when needed.
  • 2026-03-16T20:34:04Z
Executive Assistant
  • Somerset County, NJ
  • onsite
  • Permanent
  • 85000.00 - 110000.00 USD / Yearly
  • <p>Our client, a rapidly growing technology company, is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement.</p><p><br></p><p>Salary is 85,000 - 110,000. </p><p><br></p><p>Benefits include health insurance, 401k, and PTO</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul><p><br></p>
  • 2026-03-18T12:54:07Z
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