21 results for Entry Level Administrative Assistant in Riverside, CA

Administrative Assistant

Anaheim, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This is a long-term contract position where you will play a vital role in supporting daily branch operations and ensuring smooth coordination across teams. The ideal candidate will possess strong organizational skills and adaptability to manage dynamic priorities effectively. Responsibilities: • Process and submit timesheets weekly, ensuring all payroll-related approvals and submissions are completed on time. • Collaborate with field teams and management to accurately input daily time data for payroll processing. • Assist the accounting team with billing tasks and perform data entry as needed. • Maintain effective communication across departments to ensure smooth workflow and address operational needs. • Adapt to shifting priorities and schedules to support field and operational demands. • Handle incoming calls and provide receptionist support, ensuring attentive and prompt responses. • Utilize Microsoft Excel and other tools to organize and manage administrative tasks efficiently. • Support construction schedules through coordination and administrative duties. • Ensure accurate documentation and record-keeping for payroll and billing processes. • Provide assistance with special projects or tasks as assigned by managers.
2026-03-06T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills. Responsibilities: • Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files. • Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines. • Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management. • Support the use of Lacerte tax software and e-filing processes during tax season. • Manage inbound calls professionally, addressing inquiries and directing them appropriately. • Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness. • Collaborate with part-time tax administrators and interns to ensure workflow efficiency. • Maintain and update Sharefile systems for secure document sharing. • Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment. • Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
2026-03-06T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-03-06T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This long-term contract position requires exceptional organizational skills and the ability to manage administrative tasks effectively in a fast-paced environment. The ideal candidate will play a key role in ensuring smooth operations and supporting various office functions. Responsibilities:• Process and organize incoming and outgoing mail to maintain efficient communication workflows.• Manage inventory purchasing, including tracking supplies and placing orders as needed.• Accurately enter purchase orders into the system and monitor shipments to ensure timely deliveries.• Reconcile invoices and maintain accurate records of financial transactions.• Ensure all documentation and records are properly organized and up-to-date.• Handle receptionist duties, including answering inbound calls and assisting visitors.• Perform data entry tasks with precision to support office operations.• Collaborate with team members to address administrative needs and streamline processes.• Monitor and report on inventory levels to avoid shortages or delays.• Assist in maintaining a clean and organized workspace for optimal productivity.
2026-03-06T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-03-06T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Commerce, California. This role involves supporting office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to handle a variety of responsibilities in a fast-paced environment. Responsibilities: • Respond to incoming phone calls promptly and professionally, directing inquiries to the appropriate department. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Manage and oversee daily administrative office operations to support team productivity. • Provide receptionist duties, including greeting visitors and addressing their needs. • Coordinate and schedule appointments, meetings, or other events as needed. • Maintain office supplies inventory and ensure timely replenishment. • Prepare and distribute correspondence, memos, and other documentation. • Assist with filing, scanning, and other general office tasks to maintain an orderly workspace. • Collaborate with team members to complete projects and meet deadlines.
2026-03-06T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-03-06T00:00:00Z

Workers Compensation Administrative Assistant

Long Beach, CA
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Long Beach, California. In this Contract role, you will support the Risk Manager in overseeing workers' compensation claims and ensuring efficient processes are in place for claim management. This position offers an excellent opportunity to contribute to the development of standard operating procedures and work collaboratively with third-party administrators. Key Responsibilities:<ul><li>Provide day-to-day administrative support to the Risk Team, including scheduling meetings, preparing documents, and managing calendars.</li><li>Coordinate and track team projects, deadlines, and deliverables, ensuring timely completion and proper documentation.</li><li>Assist in preparing reports, presentations, and correspondence related to risk management activities.</li><li>Maintain records of communications and data pertinent to risk assessments and compliance.</li><li>Liaise effectively with other departments, stakeholders, and external partners in a professional manner.</li><li>Handle confidential information with discretion.</li><li>Manage incoming calls and inquiries, prioritize urgent matters, and respond appropriately.</li><li>Perform general office duties such as document filing, expense reporting, and supply ordering.</li></ul>• Assist the Risk Manager in managing and resolving approximately 200 active workers' compensation claims.• Develop and implement standard operating procedures for workers' compensation programs. • Provide administrative support for claims management, including documentation and reporting. • Offer bilingual support in Spanish, if applicable, to enhance communication with diverse employee groups.
2026-03-06T00:00:00Z

Accounting Assistant

Fallbrook, CA
onsite
Temporary
23 - 28 USD / Hourly
Mission-driven and detail-accurate? Join a community-focused nonprofit supporting local programs in youth services, education, and housing. As an Accounting Assistant, you’ll be the backbone of daily accounting operations—AP/AR support, receipts, and reconciliations—with mentors who will help you advance. What You’ll Do<ul><li>Accounts Payable: invoice intake, coding, approvals routing, check/ACH runs</li><li>Accounts Receivable: receipts application, deposit prep, basic collections follow-up</li><li>Expense reports and credit card reconciliations; ensure coding against grants/programs</li><li>Filing (digital/physical), vendor maintenance, W‑9s; assist with 1099 prep</li><li>Support month-end with simple JEs, prepaid schedules, and bank reconciliations</li><li>Maintain tidy documentation for audits and grant reporting</li><li>Partner with program managers to confirm grant coding and documentation</li></ul>
2026-02-23T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-03-07T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-03-07T00:00:00Z

Office Admin

Seal Beach, CA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Office Admin to join our team in Seal Beach, California. In this role, you will provide essential administrative support, ensuring smooth operations within a non-profit environment. This is a long-term contract position that requires attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. Responsibilities: • Process documents related to stock transfers and membership updates, maintaining accurate resident databases. • Coordinate inspection requests between sales offices, escrow companies, and relevant departments. • Prepare and distribute escrow packets, financial demands, and payment documentation for processing. • Assist new stockholders by distributing welcome materials, identification cards, and carport assignments. • Manage the preparation of stock certificates, membership records, and associated file maintenance forms. • Support annual meetings and year-end mailings by organizing necessary documentation and materials. • Administer programs such as Pet Registration and Caregiver Pass, ensuring compliance with procedures. • Handle inquiries from residents, staff, and visitors, providing accurate information and assistance. • Maintain confidentiality while effectively organizing and prioritizing tasks. • Monitor inventory levels and petty cash, ensuring supplies are readily available.
2026-03-06T00:00:00Z

Human Resources (HR) Assistant

Fullerton, CA
onsite
Contract / Temporary to Hire
22 - 27 USD / Hourly
Job Title: HR Generalist / Safety Coordinator (Contract) Duration: 6–8 month contract with potential for conversion based on budget later in the yearStart Date: Immediate (interviews this week; ideal start next week)Position OverviewWe are seeking a bilingual (Spanish/English) HR Generalist / Safety Coordinator to support a food manufacturing facility with approximately 60 employees. This onsite contract role will play a key part in maintaining day-to-day HR operations while ensuring a safe and compliant work environment. The position reports directly to the Office Manager and Plant Manager and will collaborate with HR staff supporting other company facilities.The ideal candidate brings hands-on experience in both human resources and workplace safety, preferably within a food manufacturing or production environment.Key ResponsibilitiesHuman Resources• Manage day-to-day HR operations including onboarding, offboarding, and employee documentation• Maintain employee records and HR data in ADP• Support payroll coordination and timekeeping accuracy• Assist with employee relations matters and act as a point of contact for HR questions• Ensure compliance with company policies and employment regulations• Coordinate training and employee communications• Partner with management on workforce planning and staffing needsSafety & Compliance• Support and maintain workplace safety programs and procedures• Conduct safety orientations and ongoing training for employees• Assist with incident reporting, investigations, and corrective actions• Ensure compliance with OSHA and food manufacturing safety standards• Perform regular safety audits and inspections• Maintain safety documentation and reporting requirementsQualifications• 2+ years of experience in an HR Generalist and/or Safety role• Experience in food manufacturing or a production environment strongly preferred• Bilingual in Spanish and English required• Working knowledge of ADP or similar HRIS/payroll systems• Familiarity with OSHA regulations and workplace safety practices• Strong organizational and communication skills• Ability to work independently in a fast-paced onsite environmentWork Environment• Fully onsite role supporting a manufacturing facility of approximately 60 employees• Collaborative environment working closely with operations and management teams________________________________________
2026-02-11T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Contract / Temporary to Hire
17.1 - 19.8 USD / Hourly
We’re currently hiring for a bilingual spanish Part-Time Office Assistant role in Artesia, CA.This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.Position Details:<ul><li>Title: Part-Time Office Assistant</li><li>Location: Artesia, CA</li><li>Pay: $18/hour</li><li>Schedule: M-F 12pm-4pm</li></ul>Responsibilities include:<ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul>
2026-03-05T00:00:00Z

Office Assistant 9AM-3PM

Santa Fe Springs, CA
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team in Santa Fe Springs, California. This is a contract position that offers an excellent opportunity to contribute to administrative and operational tasks in a dynamic environment. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional attention to detail, organizational skills, and a collaborative attitude. Please note the hours for this role are 9am-3pm Monday-Friday Responsibilities:• Accurately input product, shipment, and inventory data into systems and spreadsheets.• Update and maintain product pricing across relevant documents and platforms.• Review and verify packing lists and shipment documents for accuracy before entering data.• Assist with receiving shipments by checking inventory, updating records, and matching documentation.• Communicate discrepancies or issues with shipments to the Operations and Warehouse teams.• Handle general administrative tasks, including filing, scanning, printing, and organizing paperwork.• Provide support for additional warehouse or office-related duties as required.• Answer incoming calls and direct inquiries to the appropriate team members.• Collaborate with team members to ensure smooth operations and workflow.• Maintain a well-organized and efficient workspace to support daily operations.
2026-02-27T00:00:00Z

Human Resources Administrator

Irvine, CA
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Human Resources Administrator to join our team in Irvine, California. This Contract-to-permanent position offers an excellent opportunity to oversee and enhance employee benefit programs while ensuring compliance with federal and state regulations. The ideal candidate will bring a strong background in HR administration, benefits management, and excellent communication skills to support organizational goals. Responsibilities: • Administer and manage comprehensive employee benefit programs, including health, dental, vision, life insurance, disability plans, and retirement options. • Coordinate and oversee benefit enrollment, changes related to qualifying life events, terminations, and annual open enrollment processes. • Maintain accurate benefits records and perform timely reconciliation of invoices from insurance carriers. • Collaborate with insurance providers, brokers, and third-party administrators to ensure seamless program execution and issue resolution. • Ensure compliance with federal and state regulations related to employee benefits, such as ACA, COBRA, FMLA, and HIPAA. • Administer leave of absence and disability programs, providing necessary support to employees throughout the process. • Assist payroll operations by managing benefit deductions, conducting audits, and preparing accurate reports. • Lead benefits orientation sessions and create effective communications to educate employees about available programs and policies. • Conduct I-9 audits and ensure compliance with onboarding requirements. • Support HR tasks such as background checks and onboarding processes to streamline employee integration.
2026-03-07T00:00:00Z

General Office Clerk

Irvine, CA
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows. Responsibilities: • Scan and organize tax documents to maintain accurate and accessible records. • Utilize office technology efficiently, adapting quickly to new systems as necessary. • Stand for extended periods while operating office equipment, such as copiers. • Restock supplies in the lunchroom and throughout the office to ensure availability. • Refill copiers with paper and other necessary materials to support office operations. • Collect mail from the building’s mailroom and distribute it to appropriate recipients. • Perform general office tasks and assist with additional duties as assigned.
2026-03-07T00:00:00Z

Data Entry Clerk

Irvine, CA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team in Irvine, California. This is a long-term contract position that requires exceptional organizational skills and accuracy. The ideal candidate will play a key role in managing data processes and ensuring seamless data entry and validation. Responsibilities: • Accurately input data into systems while maintaining high levels of precision. • Review and cleanse data to ensure completeness and correctness. • Assist with the migration of employee records from one payroll system to another. • Validate imported data to ensure proper configuration and accuracy. • Collaborate with the Payroll Manager to meet deadlines and maintain data integrity. • Utilize Microsoft Excel to create formulas and manage datasets effectively. • Perform routine audits to identify and resolve discrepancies. • Organize and maintain electronic files for easy access and retrieval. • Communicate with team members to provide updates and resolve data-related issues.
2026-03-06T00:00:00Z

Data Entry Clerk

San Gabriel, CA
onsite
Temporary
20 - 22 USD / Hourly
We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!· Maintains database by entering new and updated customer and account information.· Prepares source data for computer entry by compiling and sorting information.· Establishes entry priorities.· Processes customer and account source documents by reviewing data for deficiencies.· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
2026-03-06T00:00:00Z

Data Entry Clerk

Alhambra, CA
onsite
Temporary
20 - 22 USD / Hourly
We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!· Maintains database by entering new and updated customer and account information.· Prepares source data for computer entry by compiling and sorting information.· Establishes entry priorities.· Processes customer and account source documents by reviewing data for deficiencies.· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
2026-03-06T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent
65000 - 90000 USD / Yearly
Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation. As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. This firm is offering this Legal Assistant the ability to work hybrid remotely. This Legal Assistant must be able to commute to Irvine. The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)! For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com> #SoCalRHL
2026-02-27T00:00:00Z