28 results for Office Specialist in Reading, PA

Office Assistant

Harrisburg, PA
onsite
Temporary
20 - 22 USD / Hourly
We’re looking for a reliable, detail-oriented Office Assistant to help keep our day-to-day operations running smoothly. If you’re organized, friendly, and enjoy supporting a team, this is a great opportunity to grow your administrative skills in a professional office environment. What You’ll Do<ul><li>Answer phones and greet visitors with a friendly, professional attitude</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing, and document management</li><li>Assist with scheduling meetings and maintaining calendars</li><li>Order office supplies and keep common areas organized</li><li>Support administrative tasks for multiple departments as needed</li><li>Help maintain accurate records and basic reports</li></ul>
2026-02-23T00:00:00Z

Office Manager

Tatamy, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-03-09T00:00:00Z

Office Manager

New Tripoli, PA
onsite
Permanent
75000 - 95000 USD / Yearly
Robert Half Talent Solutions is representing a well-established and growing manufacturing organization committed to quality, operational excellence, and exceptional customer service. Our team prides itself on a collaborative culture where every role contributes to the success of the business. As we continue to expand, we are seeking a highly organized and proactive Office Manager to help keep our administrative and operational functions running smoothly.Position Overview The Office Manager serves as the organizational hub of the company, ensuring efficient day-to-day office operations while supporting leadership, accounting, and operations teams. This individual will oversee administrative processes, coordinate office functions, and help maintain an organized and productive work environment.The ideal candidate is detail-oriented, resourceful, and enjoys working in a fast-paced manufacturing setting where no two days are the same. Key Responsibilities<ul><li>Oversee daily office operations to ensure efficiency and organization</li><li>Manage office supplies, vendor relationships, and facility-related needs</li><li>Provide administrative support to leadership and department managers</li><li>Coordinate company communications, meetings, and internal events</li><li>Assist with HR-related administrative tasks including onboarding, employee records, and benefits coordination</li><li>Support accounting functions such as processing invoices, assisting with accounts payable/receivable, and maintaining financial records</li><li>Maintain organized filing systems and company documentation</li><li>Coordinate travel arrangements and scheduling for leadership when needed</li><li>Serve as a point of contact for employees, customers, and vendors</li><li>Help identify and implement process improvements to enhance office efficiency</li></ul> If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624
2026-03-11T00:00:00Z

Office Manager

Glenside, PA
onsite
Temporary
24 - 28 USD / Hourly
Our client in Glenside is seeking a full-time contractor to support administrative, order processing, and customer communication functions. This role is fully on-site, Monday through Friday. Responsibilities: • Monitor and review emails from two mailboxes, respond to customer inquiries, or forward messages to the appropriate internal contact • Answer incoming phone calls and open/sort incoming mail from the post office • Enter sales orders from customer POs, quotes, or emails • Prepare shipping documents for both domestic and international shipments • Bill customers after shipments are completed and email invoices • Follow up on past-due AR balances and document all communication Experience: • QuickBooks Desktop experience helpful but not required • PDF editing helpful but not required • Basic proficiency in Excel, Word, PowerPoint, and general Microsoft Office applications Key Abilities: • Strong attention to detail • Reliable follow-up and task ownership • Clear, professional communication with customers and internal staff • Comfortable asking questions and seeking clarification when needed
2026-03-10T00:00:00Z

Office Manager

Newtown Square, PA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for an experienced Office Manager to join a team in Newtown, Pennsylvania. This is a long-term contract position requiring a dedicated individual to oversee daily office operations, manage administrative tasks, and ensure efficient workflow. The role combines on-site work for four days a week with one day remote, offering a dynamic hybrid schedule. Responsibilities:• Coordinate and manage day-to-day office operations, ensuring all processes run smoothly.• Handle receptionist duties, including greeting visitors and directing incoming calls professionally.• Oversee inventory and proactively order office supplies to maintain stock levels.• Manage accounts payable processes, including verifying invoices and coordinating timely payments.• Support the team by organizing and maintaining office files and records.• Ensure compliance with business policies and procedures in all administrative activities.• Collaborate with staff to address operational challenges and implement solutions.• Assist with scheduling meetings, preparing agendas, and coordinating logistics.• Monitor office equipment and arrange repairs or replacements as necessary.• Provide general administrative support to ensure the team operates efficiently.
2026-03-09T00:00:00Z

Office Administrator

Royersford, PA
onsite
Permanent
40000 - 50000 USD / Yearly
Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. · Coordinate office tasks· Greet and assist visitors· Order office supplies· Maintain client records· Calendar Management· Process incoming mail and packages· Answer and direct incoming calls· Draft email and written correspondence· Assist with billing and bookkeeping activities
2026-03-10T00:00:00Z

Legal Secretary

Reading, PA
onsite
Contract / Temporary to Hire
25 - 27 USD / Hourly
We are looking for a highly organized and detail-oriented Legal Secretary to join our team in Reading, Pennsylvania. This Contract to permanent position is ideal for someone with strong administrative skills and a background in supporting legal operations. In this role, you will play a key part in ensuring the smooth and efficient functioning of legal proceedings. Responsibilities:• Prepare and file legal documents, including e-filings, with accuracy and adherence to deadlines.• Manage court filings and ensure all submissions comply with legal standards and requirements.• Maintain and organize attorneys’ calendars, scheduling appointments, court dates, and meetings.• Transcribe and type legal documents, correspondence, and other materials from dictation or recordings.• Monitor deadlines and provide timely reminders to attorneys to ensure all tasks and obligations are met.• Maintain confidentiality while managing sensitive legal information and client records.• Communicate effectively with clients, court personnel, and other legal professionals as needed.• Perform general administrative duties, such as organizing files, ordering office supplies, and handling correspondence.• Support attorneys during legal proceedings by preparing necessary documentation and providing administrative assistance.
2026-03-09T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent
65000 - 85000 USD / Yearly
We are looking for an experienced Legal Assistant to join our team in Wilmington, Delaware. This role involves providing comprehensive support to legal operations, ensuring accuracy and compliance in documentation, and assisting with administrative tasks. The ideal candidate will demonstrate exceptional organizational skills and professionalism while maintaining confidentiality in all aspects of their work. Responsibilities: • Prepare, review, and sign various legal documents, including Trust Agreements and Real Estate Agreements. • Record and document meeting minutes accurately as directed. • Ensure all documentation adheres to legal standards and compliance requirements. • Provide administrative support across multiple business areas as needed. • Assist a designated attorney with daily operations and legal tasks. • Maintain strict confidentiality and uphold ethical standards in all activities. • Manage scheduling and calendar tasks efficiently. • Utilize e-filing systems for document submission and organization.
2026-02-16T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent
70000 - 85000 USD / Yearly
Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. Responsibilities:• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.• Assist with overflow work and special projects, applying problem-solving skills and adaptability.• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.• Format and edit documents for consistency and adherence to firm standards.
2026-02-16T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent
65000 - 75000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Wilmington, Delaware. This position offers a hybrid work schedule, with three days onsite and two days remote, providing a flexible and dynamic work environment. The ideal candidate will play a vital role in supporting legal operations through meticulous document handling, organizational excellence, and collaborative teamwork. Responsibilities: • Revise and format legal documents to ensure accuracy and compliance with standards. • Conduct thorough proofreading of documents to correct grammatical, spelling, and formatting errors. • File pleadings with both State and Federal Courts, ensuring timely and accurate submissions. • Manage calendars to track key deadlines, appointments, and court dates. • Coordinate logistical arrangements for depositions, trial teams, and meetings, ensuring smooth operations.
2026-02-16T00:00:00Z

Legal Billing Specialist

Wilmington, DE
onsite
Permanent
65000 - 85000 USD / Yearly
Robert Half has partnered with a small firm on their search for a proactive, Legal Billing Specialist. As the Legal Billing Specialist, you will oversee client invoicing, assist with the collections process, update ERP system, perform mail merges, complete accounts receivable transactions, review and assign sales tax codes, perform account reconciliations, prepare supporting documents, and provide solutions to client inquiries. The ideal candidate should have strong attention to detail, excellent organizational skills, and the ability to solve problems quickly. Responsibilities:• Prepare, review, and issue accurate billing statements, ensuring all client accounts are properly updated.• Manage trust accounts, client escrow funds, and fiduciary transactions with precision and adherence to regulations.• Utilize QuickBooks Desktop or Online to process financial records and maintain organized bookkeeping.• Execute mail merges efficiently to streamline communication and billing processes.• Collaborate closely with legal teams and clients to resolve billing inquiries and discrepancies.• Monitor and collect outstanding payments while maintaining clear and effective communication with clients.• Generate and analyze financial reports to identify trends and improve billing operations.• Ensure compliance with legal billing standards and maintain confidentiality of sensitive financial information.
2026-02-17T00:00:00Z

Title Clerk

Warminster, PA
onsite
Contract / Temporary to Hire
0 - 0 USD / Yearly
Client is an automotive dealership seeking a Title Clerk to handle vehicle title and registration processing. Experience with auto titles is required. A Pennsylvania Notary Public license is strongly preferred due to the nature of title transfers and PennDOT documentation. Immediate Opportunity! We are seeking a Title Clerk for an opportunity in Warminster. This position will start immediately, and is 100% on-site, 8am - 5pm. This position has the potential to become a permanent opportunity based on need and fit. We are seeking candidates with experience working with titles. Responsibilities:• Prepare and process vehicle title documentation with accuracy and attention to detail.• Verify essential transaction details, including lienholder information, odometer readings, and customer identification.• Ensure compliance with local and state regulations throughout the title and registration process.• Submit title and registration documents to relevant authorities and follow up to finalize transactions.• Collaborate with dealerships, customers, and government agencies to address any issues related to ownership transfer.• Maintain organized and accessible records of title and registration documents for auditing and compliance purposes.• Provide administrative support to streamline titling and registration operations.• Monitor deadlines and requirements for each transaction to ensure timely completion.• Utilize Microsoft Excel and other tools to manage data and support documentation processes.• Deliver exceptional customer service while addressing inquiries and resolving issues. For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1551. Or apply online. Thank you!
2026-03-04T00:00:00Z

Administrative Assistant

Bath, PA
onsite
Permanent
33000 - 45000 USD / Yearly
Our client is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects. Key Responsibilities<ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul>
2026-02-11T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
19 - 19 USD / Hourly
We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations. Responsibilities:• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.• Prepare and generate reports to support compliance and departmental needs.• Manage and respond to inbound calls, providing attentive assistance to clients and team members.• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.• Ensure timely and accurate completion of administrative duties to support compliance initiatives.• Collaborate with team members to maintain efficient workflows and processes.• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.• Handle sensitive information with discretion and confidentiality.• Support the department in meeting deadlines and achieving organizational goals.
2026-03-06T00:00:00Z

Administrative Assistant

Harrisburg, PA
onsite
Contract / Temporary to Hire
17 - 19 USD / Hourly
Are you organized, detail-oriented, and enjoy keeping an office running smoothly? We’re looking for a Part-Time Administrative Assistant to be the backbone of our daily operations. This is a great opportunity to join a supportive team, make an impact, and grow in a stable, professional environment. What You’ll Do:<ul><li>Keep daily office operations running seamlessly through efficient administrative support</li><li>Answer and route incoming calls with professionalism and a friendly attitude</li><li>Maintain accurate records and complete data entry with strong attention to detail</li><li>Serve as the welcoming first point of contact by greeting visitors and handling inquiries</li><li>Organize and maintain office files and documentation for easy accessibility</li><li>Schedule meetings and coordinate appointments</li><li>Use technology and office tools to improve efficiency and streamline processes</li><li>Monitor, track, and order office supplies to maintain proper inventory levels</li><li>Collaborate with team members to support administrative needs and improve workflow</li><li>Handle sensitive information with the highest level of confidentiality</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

Whitehall, PA
onsite
Temporary
22 - 24 USD / Hourly
Are you an organized multitasker looking to make a difference in a fast-paced environment? Robert Half is seeking a reliable Administrative Assistant to provide critical support for daily operations and help ensure a local office runs smoothly. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing documents</li><li>Assist with correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and other business documents as needed</li><li>Maintain filing systems (electronic and paper) and update records accurately</li><li>Support team projects, events, and logistics with a proactive approach</li><li>Collaborate with colleagues to improve office efficiency and workflows</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-24T00:00:00Z

Administrative Assistant

Nazareth, PA
onsite
Temporary
17 - 21 USD / Hourly
Robert Half is partnering with a respected local organization to hire a detail‑oriented Administrative Assistant who will keep day‑to‑day office operations running smoothly. This role supports multiple stakeholders, manages calendars and documents, and is often the first point of contact for visitors and callers. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate conference rooms/travel.</li><li>Draft, edit, and format correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Answer and route incoming calls; greet visitors and provide a professional front‑office experience.</li><li>Process expense reports, purchase orders, and basic invoicing.</li><li>Support meeting prep: agendas, minutes, presentation materials, catering/AV coordination.</li><li>Track office supplies; liaise with vendors as needed.</li><li>Assist with data entry and updates in spreadsheets/CRM platforms.</li></ul>
2026-02-23T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Permanent
45000 - 50000 USD / Yearly
Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact<ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul>
2026-02-19T00:00:00Z

Administrative Assistant

Malvern, PA
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team in King of Prussia, Pennsylvania. This hybrid, contract-to-permanent position offers an excellent opportunity for growth within a nonprofit organization. The ideal candidate will play a key role in managing administrative tasks and supporting team operations with attention to detail. Responsibilities:• Manage schedules, coordinate meetings, and arrange logistics to ensure smooth team operations.• Organize and oversee team activities, including reminders, attendance tracking, and light event support.• Handle travel arrangements, process expense reports, and maintain accurate records for invoices and budgets.• Prepare, proofread, and edit various administrative documents, including correspondence, reports, and presentations.• Contribute to office engagement initiatives and assist with special projects while maintaining confidentiality.• Provide general administrative support to ensure efficient operation of the office.• Collaborate with team members to streamline processes and enhance workflow.• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.• Act as a point of contact for inbound calls and maintain clear and effective communication with stakeholders.• Support receptionist duties and perform accurate data entry tasks as needed.
2026-02-27T00:00:00Z

Administrative Assistant

Lancaster, PA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented Permit Coordinator to support daily operations related to construction permits in Lancaster, Pennsylvania. This role requires strong organizational skills and the ability to ensure accurate processing of permit applications while maintaining compliance with municipal regulations. As part of a long-term contract position, you will play a key role in maintaining efficient workflows and providing administrative support to the team. Responsibilities:<ul><li>Review permit applications to verify completeness and accuracy of all required documentation.</li><li>Enter permit information into organizational software systems in compliance with established standards.</li><li>Coordinate distribution of permits and related information to designated departments or personnel for review and approval.</li><li>Maintain organized records of permits, inspection reports, and approvals in both physical and digital formats.</li><li>Compile and generate reports related to permit activities for internal use by staff and management.</li><li>Perform general clerical tasks including filing, scanning, photocopying, and mailing.</li><li>Assist with scheduling and preparing agendas for permit-related meetings; record meeting minutes as needed.</li><li>Manage calendars and coordinate events related to permits and inspections.</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
Are you an organized, detail-oriented professional seeking a new opportunity to make an impact? Robert Half is hiring an Administrative Assistant to support daily office operations and play a vital role in organizational success. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate events</li><li>Draft correspondence and prepare reports, presentations, and other documents</li><li>Handle incoming calls, emails, and mail, providing excellent customer service</li><li>Maintain and organize files, records, and office supplies</li><li>Assist with invoice processing, expense tracking, and other basic accounting tasks</li><li>Support various departments with administrative tasks as needed</li></ul>
2026-03-10T00:00:00Z

Executive Assistant

Berwyn, PA
onsite
Contract / Temporary to Hire
33 - 33 USD / Hourly
We are looking for a highly organized and attentive Executive Assistant to join a team in Wayne, Pennsylvania. In this role, you will provide essential administrative support to executives within a collaborative and fast-paced environment. This is a Contract to permanent position with opportunities for career growth. Responsibilities:• Manage executive calendars, ensuring all appointments and meetings are scheduled effectively.• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.• Prepare for executive meetings by organizing materials, agendas, and managing follow-ups.• Act as a liaison between executives and internal or external stakeholders, maintaining integrity and confidentiality.• Handle expense reports and reconciliation using tools like Concur.• Organize and prioritize incoming communication, ensuring timely responses and resolutions.• Support the team with various administrative tasks to enhance operational efficiency.• Maintain detailed records and documentation for internal tracking and reporting.• Collaborate with other executive assistants to foster a positive and supportive work environment.• Utilize software tools like Zoom and the Office Suite for scheduling, communication, and documentation.
2026-03-05T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000 - 110000 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year Job Summary We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do<ul><li>Manage the President’s complex calendar and commitments with strategic prioritization.</li><li>Arrange domestic and international travel logistics and itineraries.</li><li>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.</li><li>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.</li><li>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.</li><li>Maintain a centralized action tracking system and follow up to ensure commitments are completed.</li><li>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul>What We’re Looking For<ul><li>8+ years of experience providing senior executive support.</li><li>Proven ability to manage complex, ambiguous situations with minimal supervision.</li><li>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.</li><li>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.</li><li>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).</li><li>Excellent organizational skills and ability to manage competing priorities.</li><li>Strong interpersonal presence; ability to build credibility and influence across all levels.</li></ul> Preferred<ul><li>Experience supporting a Group President, CEO, or similarly senior leader.</li><li>Background in financial services or technology organizations.</li><li>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.</li></ul> Why Join Us<ul><li>Be a core partner to senior leadership at a technology-focused organization.</li><li>High-visibility role with meaningful impact on strategy and execution.</li><li>Collaborative, fast-paced environment where initiative and ownership are rewarded.</li></ul>How to Apply Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this job posting.
2026-03-10T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000 - 110000 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Location: Delaware — On-site Employment Type: permanent, Exempt (Salary), $70,000 - $110,000/Year Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus. ** This role involves Heavy calendar management** About the Role We are seeking an experienced Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships. Manage the President’s complex calendar and commitments with strategic prioritization. Arrange domestic and international travel logistics and itineraries. Prepare comprehensive briefing materials, meeting agendas, and decision frameworks. Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries. Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions. Maintain a centralized action tracking system and follow up to ensure commitments are completed. Handle sensitive and confidential information with discretion and professionalism. What We’re Looking For 8+ years of experience providing senior executive support. Proven ability to manage complex, ambiguous situations with minimal supervision. Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences. Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability. Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word). Excellent organizational skills and ability to manage competing priorities. Strong interpersonal presence; ability to build credibility and influence across all levels. Preferred Experience supporting a Group President, CEO, or similarly senior leader. Background in financial services or technology organizations. Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce. Why Join Us Be a core partner to senior leadership at a technology-focused organization. High-visibility role with meaningful impact on strategy and execution. Collaborative, fast-paced environment where initiative and ownership are rewarded. Equal Opportunity We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.
2026-02-24T00:00:00Z