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40 results for Payroll Specialistadministrator in Rancho Cucamonga, CA

Payroll Specialist

Compton, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Payroll Specialist to join a contract assignment supporting payroll operations in California. This contract opportunity begins in early July and is designed to provide overlap for training before the selected team member manages payroll activities independently during a short coverage period. The position will play an important role in keeping payroll records accurate, timely, and well organized across multiple office locations. Responsibilities: • Learn the organization's payroll procedures quickly and provide hands-on support during the training period before assuming day-to-day processing duties. • Prepare and complete weekly payroll for approximately 40 employees, including both union and non-union team members. • Review timecards, pay entries, and supporting payroll information to confirm accuracy before final submission. • Maintain payroll files and related documentation while assisting with routine administrative work tied to payroll operations. • Coordinate payroll support across three office locations within a process that relies heavily on manual data handling. • Deliver payroll on schedule and with a high level of accuracy while providing coverage during a staff absence.
2026-07-01T00:00:00Z

Payroll Specialist

Long Beach, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a Payroll Specialist to join a construction-focused organization in Long Beach, California on a Long-term Contract basis. This onsite role, Monday through Friday, is ideal for a payroll specialist who can support high-volume payroll operations while contributing to implementation-related activities and process accuracy. The position calls for someone who can work closely with cross-functional teams, maintain compliance across multiple jurisdictions, and help ensure a smooth and reliable payroll environment. Responsibilities: • Configure payroll structures such as pay groups, earning and deduction categories, tax settings, and organizational elements while confirming that employee and historical payroll records are loaded accurately. • Assist with converting legacy payroll information, balancing prior records, and comparing results during parallel payroll testing to confirm consistency across systems. • Carry out system testing, record defects, monitor open issues, and collaborate with payroll, HR, IT, and external partners to resolve problems before launch activities are completed. • Maintain visibility into project timelines, key deliverables, pending tasks, and potential risks while documenting workflows and setup decisions for ongoing operational use. • Work with internal stakeholders and implementation partners to collect payroll requirements, share progress updates, and raise critical concerns when timely resolution is needed. • Review payroll configurations and outputs to verify alignment with federal and state regulations, including tax withholding and wage and hour requirements. • Create user support materials such as training guides and job aids, and help educate payroll and HR team members on new processes and system functionality. • Support payroll operations during early processing cycles by investigating issues, answering user questions, and helping stabilize daily payroll activity. • Validate payroll reports, monitor data integrity, and assist with reconciliations and audit preparation following implementation milestones.
2026-07-01T00:00:00Z

Payroll Specialist

El Segundo, CA
remote
Temporary / Contract
31.6635 - 38 USD / Hourly
We are looking for a Payroll Specialist to support accurate and timely payroll operations for a large employee population in El Segundo, California. This contract position is ideal for someone who brings strong experience with end-to-end payroll processing, multi-state compliance, and payroll platforms such as ADP Workforce Now and Dayforce. The role will focus on maintaining payroll accuracy, resolving discrepancies, and helping ensure employees are paid correctly and on schedule. Responsibilities:• Process full-cycle payroll for a large workforce while ensuring deadlines are consistently met.• Administer payroll activities across multiple states with careful attention to applicable wage and tax regulations.• Review payroll records, identify discrepancies, and complete corrections to maintain accurate employee compensation data.• Work within ADP Workforce Now and Dayforce to manage payroll inputs, audits, reporting, and validation activities.• Respond to payroll-related questions from employees and internal partners in a timely and thorough manner.• Reconcile payroll totals, deductions, taxes, and other earnings to support accurate final payroll output.• Maintain payroll documentation and records in accordance with company standards and compliance requirements.• Assist with payroll-related process updates, including support for operational or system-related changes when needed.
2026-07-02T00:00:00Z

Payroll Specialist

Adelanto, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Payroll Specialist to support a non-profit organization in Adelanto, California through accurate and timely payroll administration. This Long-term Contract opportunity is ideal for a self-directed, detail-oriented individual with experience managing full-cycle payroll and maintaining precise financial records. The role will work closely with payroll systems and third-party processing partners to help ensure employees are paid correctly and on schedule. Responsibilities: • Manage end-to-end payroll activities for regular payroll cycles, ensuring accuracy, timeliness, and compliance with established practices. • Process payroll information using ADP Workforce Now and coordinate payroll submission through a third-party provider, including Paychex. • Review earnings, deductions, and payroll changes to confirm that employee compensation is calculated correctly. • Prepare and record payroll-related journal entries and support accurate reconciliation of payroll data within financial records. • Handle payroll items related to retirement reporting, including work involving CalPERS-related payroll considerations. • Investigate payroll discrepancies, resolve issues efficiently, and respond to payroll questions from internal stakeholders. • Maintain organized payroll documentation and support reporting needs associated with payroll operations. • Contribute to payroll continuity in a hybrid work environment, including occasional onsite support as needed.
2026-07-01T00:00:00Z

Payroll Specialist

Newport Beach, CA
onsite
Temporary / Contract
35 - 38 USD / Hourly
We are looking for a Payroll Specialist to support payroll operations for a contract assignment based in Newport Beach, California. This Contract position is ideal for someone with strong experience managing end-to-end payroll activities across multiple states while maintaining accuracy, compliance, and timeliness. The right candidate will be comfortable handling high-volume payroll processing and using ADP Workforce Now to support efficient payroll administration. Responsibilities: • Process full-cycle payroll for a large employee population, ensuring timely and accurate wage payments. • Administer multi-state payroll activities in compliance with applicable federal, state, and local regulations. • Use ADP Workforce Now to enter, review, and maintain payroll data for regular processing cycles. • Audit payroll records, earnings, deductions, and tax information to identify and resolve discrepancies before final submission. • Support payroll for employee populations exceeding 500 workers while maintaining confidentiality and data integrity. • Respond to payroll-related questions from employees and internal partners with clear and timely communication. • Maintain payroll documentation and records to support reporting, compliance, and audit readiness.
2026-07-03T00:00:00Z

Payroll Administrator

Long Beach, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a detail-oriented Payroll Administrator to support payroll operations for a construction organization in Long Beach, California. This Long-term Contract position focuses on processing weekly payroll accurately and on schedule for both union and non-union employees while maintaining strict confidentiality and compliance standards. The ideal candidate brings strong analytical skills, clear communication, and the ability to manage payroll questions and reporting in a fast-paced environment. Responsibilities: • Manage the timely review and completion of timesheet entries so payroll can be finalized by established weekly deadlines. • Process weekly payroll for union and non-union employees using company systems, verifying hours worked and confirming totals align with submitted time records. • Prepare recurring payroll-related reports for internal use and external reporting needs, including scheduled monthly union documentation. • Investigate payroll-related questions, determine when adjustments are necessary, and coordinate corrections as needed. • Detect inconsistencies in payroll data, resolve routine issues independently, and escalate more complex matters to payroll leadership. • Provide responsive support to internal teams and external contacts regarding payroll, timekeeping, and expense-related inquiries. • Develop productive working relationships with personnel across multiple jobsites while assisting with analysis tied to labor hours and expense records. • Safeguard employee records and payroll information in accordance with privacy regulations and company confidentiality expectations.
2026-06-30T00:00:00Z

Payroll Administrator

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Ongoing opportunities for ambitious Payroll Administrators. As a Payroll Administrator, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please apply today for immediate consideration.Payroll Processing:· Calculate and process employee salaries, wages, bonuses, and deductions.· Ensure accuracy in time and attendance records and apply relevant payroll policies.Data Entry and Record Keeping:· Enter and maintain employee data in the payroll system.· Keep accurate records of employee information, tax withholdings, and other payroll-related details.Tax Compliance:· Ensure compliance with tax regulations and statutory requirements.· Calculate and withhold income taxes, Social Security contributions, and other deductions as required.Benefits Administration:· Administer employee benefits programs, such as health insurance and retirement plans.· Deduct and remit employee contributions to benefit plans.Payroll Reporting:· Prepare and distribute payroll reports to management and relevant departments.· Generate reports for tax purposes, including year-end reports and W-2 forms.
2026-06-23T00:00:00Z

Payroll Administrator

Park La Brea, CA
onsite
Temporary / Contract
35 - 37 USD / Hourly
We are looking for a Payroll Administrator to join a team in Los Angeles, California on a Contract basis. This opportunity is ideal for a detail-oriented payroll specialist who can quickly contribute to day-to-day payroll operations for a growing organization with a diverse employee population. The role supports accurate and timely pay processing while working closely with internal partners to maintain employee records and respond to payroll-related needs. Responsibilities: • Manage end-to-end payroll processing for several hundred employees, ensuring all payments are completed accurately and within scheduled deadlines. • Administer payroll for a mix of non-exempt staff, salaried team members, and hourly interns while applying the correct pay practices for each group. • Review, update, and maintain employee payroll data to keep records current and properly documented. • Coordinate payroll support across four primary office locations as well as employees working remotely. • Monitor payroll records for accuracy and alignment with internal policies and applicable payroll standards. • Collaborate with HR, finance, and other internal teams to address payroll inquiries, employee changes, and related administrative updates. • Assist with increased payroll demands and workforce expansion connected to an upcoming merger.
2026-06-24T00:00:00Z

Payroll Administrator

Pomona, CA
onsite
Temporary / Contract
31.6635 - 37 USD / Hourly
We are looking for a detail-oriented Payroll Administrator to support accurate and compliant payroll operations for a Contract position based in Pomona, California. This role will manage end-to-end payroll administration, help maintain reliable time and attendance records, and partner with internal teams to address payroll questions and reporting needs. The ideal candidate brings strong experience with large-volume payroll, a solid understanding of payroll regulations, and the ability to improve processes while maintaining a high level of accuracy. Must have experience with CalPERS to receive consideration. Responsibilities:• Manage complete semi-monthly payroll processing from initial review through final distribution, including special payments, manual checks, and off-cycle runs while meeting strict deadlines.• Guide daily payroll operations by monitoring timekeeping records, approvals, and HRIS data to help ensure accurate pay calculations for employees across the organization.• Lead the creation, upkeep, and refinement of payroll procedures and documentation to strengthen consistency, compliance, and operational efficiency.• Review and reconcile payroll-related transactions such as deductions, garnishments, tax withholdings, benefits adjustments, leave changes, and other employee pay items.• Prepare payroll data, supporting schedules, and documentation for internal reviews, external audits, and requests related to benefits, taxes, and administrative reporting.• Coordinate quarterly and year-end payroll activities, including reconciliation support for tax filings, W-2 processing, and related reporting requirements.• Analyze payroll information and generate reports for federal and state compliance, management review, budgeting support, and workforce pay trend analysis.• Train and support backup payroll staff and employees on time entry, attendance procedures, payroll practices, and issue resolution to maintain smooth operations.• Partner with vendors, service providers, and internal stakeholders to resolve payroll concerns, process related disbursements or EFT requests, and support cross-functional initiatives.• Contribute to HR and administrative support activities by responding to inquiries, assisting with budget-related payroll information, and handling other assigned duties as needed.
2026-07-01T00:00:00Z

HR/Payroll Administrator

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
**HR/Payroll administrator for highly respected institution. ** We are looking for an experienced HR/Payroll Administrator to join an established in Los Angeles, California. This role involves managing payroll processes, ensuring compliance with regulations, and providing support for HR-related tasks. The ideal candidate will have a strong background in payroll systems and excellent organizational skills. Please email resume to Eric Herndon Responsibilities:• Process payroll for contract, commission, and salaried employees on a bi-weekly basis.• Verify employee hours, pay rates, and coding within Paylocity to ensure accuracy.• Compile and process electronic timesheets through Paylocity and transmit data to external payroll services.• Address employee inquiries regarding payroll matters and provide clear, actionable information.• Collaborate with HR and Accounting departments to maintain accurate employee records.• Generate detailed payroll reports for management using Excel and Paylocity.• Conduct regular audits to ensure compliance with payroll regulations and company policies.• Support ad hoc reporting needs related to payroll data.• Maintain records for direct deposits, benefit deductions, advances, and status changes.• Assist with HR functions such as orientations for new employees, benefit enrollment, and performance evaluation tracking.
2026-06-22T00:00:00Z

Payroll Tax Administrator

Downey, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Quarter-End & Year-End Payroll Reconciliation<ul><li>Perform detailed quarterly payroll tax reconciliations for Federal, State, OASDI, Medicare, and applicable local taxes.</li><li>Validate gross-to-net payroll accuracy and investigate payroll, tax, and deduction discrepancies.</li><li>Review year-end payroll adjustments to ensure compliance with IRS regulations and proper quarter application.</li></ul>W-2 Review & Verification<ul><li>Reconcile all W-2 wage and tax reporting, including taxable and non-taxable wages, retirement contributions, benefits, and imputed income.</li><li>Identify discrepancies before year-end processing and coordinate corrections with district payroll teams.</li></ul>State & Federal Payroll Tax Reporting<ul><li>Prepare and validate payroll tax reporting files for State and Federal agencies, including EFW2/MMREF submissions.</li><li>Troubleshoot reporting errors and ensure timely, accurate tax filing acceptance.</li></ul>District Support & Payroll Training<ul><li>Partner directly with district payroll teams during quarterly close and year-end payroll processing.</li><li>Conduct payroll reconciliation reviews, documentation walkthroughs, and user training sessions.</li><li>Provide exceptional customer service while supporting multiple payroll teams throughout implementation.</li></ul>Payroll Compliance & Audit Support<ul><li>Review retirement and voluntary deduction setups, including TSA, 403(b), and 457 plans.</li><li>Verify deduction limits, resolve compliance issues, and assist with correction processing.</li><li>Audit overtime calculations for compliance with bargaining agreements and FLSA requirements.</li></ul>
2026-07-02T00:00:00Z

Payroll Analyst

Downey, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We're seeking a detail-oriented Payroll Analyst who enjoys working with data, solving problems, and collaborating with a variety of stakeholders. This role is ideal for someone who thrives in a fast-paced environment, is comfortable analyzing large datasets, and has excellent communication skills.You will support payroll-related projects, system implementations, data validation, and process improvements while partnering with HR, Payroll, IT, and client teams to ensure successful outcomes. Responsibilities<ul><li>Analyze and validate large payroll and HR datasets to ensure data accuracy and integrity.</li><li>Support payroll system implementations, upgrades, testing, and data conversions.</li><li>Research, identify, and resolve payroll discrepancies through data analysis.</li><li>Collaborate with internal teams, clients, HR departments, IT teams, and external vendors throughout project lifecycles.</li><li>Assist with payroll audits, reconciliations, and reporting.</li><li>Document business processes, workflows, and system requirements.</li><li>Provide end-user support and training during implementation projects.</li><li>Create reports in Excel and present findings to project stakeholders.</li><li>Maintain project timelines while managing multiple priorities and deadlines.</li></ul>
2026-07-02T00:00:00Z

Payroll Clerk

Monrovia, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Ongoing opportunities for ambitious Payroll Processors. As a Payroll Processors, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please apply today for immediate consideration. Payroll Processing:· Calculate and process employee salaries, wages, bonuses, and deductions.· Ensure accuracy in time and attendance records and apply relevant payroll policies.Data Entry and Record Keeping:· Enter and maintain employee data in the payroll system.· Keep accurate records of employee information, tax withholdings, and other payroll-related details.Tax Compliance:· Ensure compliance with tax regulations and statutory requirements.· Calculate and withhold income taxes, Social Security contributions, and other deductions as required.Benefits Administration:· Administer employee benefits programs, such as health insurance and retirement plans· Deduct and remit employee contributions to benefit plans.Payroll Reporting:· Prepare and distribute payroll reports to management and relevant departments.· Generate reports for tax purposes, including year-end reports and W-2 forms.
2026-06-23T00:00:00Z

Payroll Clerk

Los Angeles, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for a detail-oriented Payroll Clerk to support payroll and onboarding operations for a construction project in Los Angeles, California. This Contract position is ideal for someone who can manage weekly payroll activities, maintain accurate employee records, and coordinate closely with finance and payroll teams in a deadline-driven environment. The role also requires strong follow-through on compliance reporting, payroll adjustments, and confidential document handling while supporting union new hires through onboarding and orientation. Responsibilities: • Coordinate onboarding activities for union construction hires, including scheduling and supporting safety and project orientation sessions. • Prepare and organize hiring documentation for timely and accurate entry into the HR data system. • Process weekly payroll and record payroll-related entries with a high level of accuracy. • Produce recurring payroll compliance documentation, including certified payroll reporting and project-specific submissions. • Apply payroll transaction rules within JD Edwards and ensure entries align with established procedures. • Communicate and apply payroll account coding, including accrual-related entries, in collaboration with accounting and finance contacts. • Calculate insurance-related payroll credits for project programs covering general liability and workers' compensation. • Investigate payroll discrepancies, correct payment issues, and enter adjustments when wages are inaccurate or incomplete. • Maintain project files by scanning, copying, and organizing payroll records and related reports while safeguarding confidential employee information. • Partner with Payroll, Corporate Accounting, and Division Finance teams and assist with additional tasks assigned by leadership.
2026-07-01T00:00:00Z

Payroll Clerk

Sylmar, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Payroll Clerk to join a construction-focused team in California in a Contract to permanent capacity. This position supports weekly payroll operations for a large field workforce and plays an important role in maintaining accurate records, meeting reporting obligations, and assisting employees with payroll-related matters. The ideal candidate brings hands-on payroll experience, strong organizational skills, and the ability to work effectively with multiple departments in a fast-paced project environment. Responsibilities: • Process weekly payroll for 200 to 300 employees assigned across multiple construction job sites, ensuring accuracy and timely completion. • Maintain and update payroll records by entering new employees, employee separations, pay rate revisions, deductions, garnishments, and other payroll changes. • Review timekeeping details and partner with field teams, Human Resources, project leaders, and corporate payroll staff to investigate and resolve pay discrepancies. • Prepare certified payroll submissions, union reports, fringe benefit documentation, and related payment support in accordance with job and contractual requirements. • Verify payroll activity for compliance with union terms, company guidelines, and applicable reporting standards. • Reconcile payroll data and supporting records for audits, internal reviews, and month-end or project-related reporting needs. • Respond to employee questions regarding pay, deductions, and payroll records in a timely and helpful manner. • Provide administrative assistance through document management, shipping coordination, office supply oversight, and front-desk backup when needed.
2026-07-01T00:00:00Z

Payroll Clerk

Lake Forest, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a Payroll Clerk to support accurate and timely payroll operations for a workforce of approximately 101 to 500 employees. This Long-term Contract position is ideal for someone who is highly organized and experienced in end-to-end payroll processing. The role will focus on maintaining payroll accuracy, addressing employee pay matters, and ensuring compliance with garnishment and payroll procedures. Responsibilities: • Process full-cycle payroll for a mid-sized employee population, ensuring wages are calculated and issued accurately and on schedule. • Review payroll data for completeness and accuracy, including hours worked, deductions, benefits, and other earnings adjustments. • Administer payroll garnishments and related deductions in accordance with applicable orders, policies, and regulations. • Investigate and resolve payroll discrepancies by working with employees and internal partners to correct issues promptly. • Maintain payroll records and supporting documentation in an organized manner to support audits and reporting needs. • Assist with payroll-related inquiries, providing clear and attentive support to employees, including staff who speak Spanish when needed. • Help ensure payroll activities align with company procedures as well as federal, state, and local payroll requirements.
2026-07-02T00:00:00Z

Accounts Payable Specialist

Los Angeles, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration. · Bachelor’s degree in finance, Accounting, or a related field is preferred.· Proven experience as an Accounts Payable Specialist· SAP experience is required.· Strong understanding of accounts payable principles and practices.· Knowledge of financial regulations and compliance.· Proficient in Microsoft Excel and other financial software.· Excellent attention to detail and accuracy.· Strong analytical and problem-solving skills.· Ability to prioritize and manage multiple tasks in a fast-paced environment.· Effective communication and interpersonal skills.· Team player with a customer service-oriented attitude.· Self-motivated and able to work independently.
2026-06-26T00:00:00Z

Accounts Payable Specialist

Gardena, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in California in a Contract to permanent capacity. This position is well suited for a detail-oriented accounting specialist who can manage day-to-day payables with accuracy, maintain organized financial records, and support timely vendor payments. The ideal candidate brings hands-on experience working through the full accounts payable cycle in QuickBooks and is comfortable handling invoice review, coding, payment processing, and reconciliations in a fast-paced environment. Responsibilities: • Process the complete accounts payable cycle, from receiving vendor bills through final payment and record maintenance. • Review invoices for accuracy, assign proper general ledger codes, and enter transactions into QuickBooks with close attention to detail. • Match invoices to supporting documentation, organize batches for processing, and resolve discrepancies before payment is issued. • Prepare check runs, print and distribute payments, and ensure mailed checks are sent on schedule. • Reconcile accounts payable activity with bank records and internal reports to support accurate month-end balances. • Monitor outstanding, missing, and recurring invoices by following up with vendors and internal contacts to maintain current records. • Maintain orderly documentation for manual and system-generated invoices to support audit readiness and reporting needs. • Assist with inventory-related invoice coordination in environments using Fishbowl software when applicable.
2026-07-02T00:00:00Z

Accounts Payable Specialist

Santa Fe Springs, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Accounts Payable Specialist to support invoice review and payment accuracy for a busy team in Santa Fe Springs, California. This Long-term Contract position is ideal for someone who brings strong analytical skills, thrives in a high-volume setting, and takes pride in precise financial work. The role focuses on verifying invoice details, reconciling account activity, and using Excel to help maintain accurate records and vendor balances. Responsibilities: • Review invoices in the legacy platform to confirm pricing, quantities, and supporting details before processing • Investigate discrepancies by comparing invoice information against records, statements, and related documentation • Reconcile vendor statements and outstanding balances using Excel to identify and resolve variances • Maintain accurate accounts payable records while ensuring transactions are properly documented and tracked • Collaborate with internal partners to clarify billing issues and support timely resolution of payment concerns • Perform detailed audits of payable transactions to help improve accuracy and reduce processing errors • Prioritize multiple assignments effectively while meeting deadlines in a fast-paced work environment
2026-07-02T00:00:00Z

Accounts Payable Specialist

Monterey Park, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounts Payable Specialist to support daily payment operations for an import/export organization in Monterey Park, California. This Long-term Contract position is ideal for someone who is highly organized, accurate with financial details, and confident managing invoice workflows from receipt through payment. The role focuses on maintaining timely, well-documented accounts payable activity while helping ensure vendor obligations are processed correctly and efficiently. Responsibilities: • Review incoming invoices, confirm supporting details, and assign accurate general ledger or account coding before processing. • Manage the full accounts payable cycle, including invoice entry, verification, approval follow-up, and payment preparation. • Process vendor payments through ACH transactions and check runs while maintaining accuracy and proper documentation. • Reconcile payable records against statements and internal records to identify and resolve discrepancies promptly. • Communicate with vendors and internal stakeholders regarding payment status, missing documentation, and invoice questions. • Maintain organized financial records and ensure accounts payable files are complete, current, and audit-ready. • Monitor due dates and prioritize payment activity to support timely disbursements and strong vendor relationships.
2026-07-02T00:00:00Z

Accounts Payable Specialist

Beverly Hills, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Accounts Payable Specialist to support a growing private aviation company in Beverly Hills, California. In this hybrid role, you will take ownership of end-to-end invoice and payment activities, helping the organization maintain accurate records and dependable vendor partnerships. This position works closely with finance and operational teams and is well suited to someone who is organized, detail-focused, and comfortable managing priorities in a fast-moving environment. Responsibilities: • Oversee the accounts payable workflow from initial invoice intake through final disbursement, ensuring transactions are completed accurately and on schedule. • Examine invoices for correct coding, required approvals, and supporting backup before submission for payment. • Reconcile purchase orders, receipts, and billing documents to confirm charges are valid and investigate any mismatches or exceptions. • Prepare recurring payment batches and handle urgent or nonstandard payment requests when business needs require them. • Partner with internal departments to obtain prompt approvals and clear up invoice-related questions that could delay processing. • Administer vendor setup activities, including collection of documentation, banking validation, and controls designed to reduce fraud risk. • Maintain complete and well-organized supplier records so files remain current and ready for audit review. • Work with operations and finance contacts to resolve billing concerns, verify charges, and support multiple areas of the business. • Monitor vendor billing patterns and flag unusual pricing or unexpected fees for further review.
2026-06-29T00:00:00Z

Accounts Payable Specialist

Long Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to support a busy accounting team in Long Beach, California. This Long-term Contract opportunity is well suited for someone who values accuracy, takes ownership of daily work, and contributes to a well-organized payables process. The role offers the chance to handle core AP activities, partner with internal teams, and help strengthen operational efficiency within the department. Responsibilities: • Manage a high volume of vendor invoices, ensuring entries are completed accurately and within required timelines. • Examine invoices, purchase orders, and related backup to confirm documentation is complete and aligned before processing. • Apply correct account coding and verify that approvals are in place prior to releasing payments. • Investigate billing issues, respond to vendor questions, and work through discrepancies to reach timely resolution. • Maintain up-to-date vendor information and organized payment records to support audit readiness and reporting accuracy. • Assist with weekly and scheduled payment activity, including check processing, ACH transactions, and other accounts payable disbursements. • Contribute to month-end accounting tasks by supporting reconciliations and preparing payables-related records. • Coordinate with internal departments to help ensure invoices move through review and payment stages without unnecessary delays. • Recommend practical improvements that enhance workflow efficiency, processing accuracy, and overall AP operations.
2026-07-02T00:00:00Z

Accounts Payable Specialist

Beverly Hills, CA
onsite
Temporary / Contract
30 - 34 USD / Hourly
We are looking for an Accounts Payable Specialist to join our team in California for a contract position. In this role, you will help ensure vendor payments are handled accurately, on schedule, and in line with established financial controls. This opportunity is well suited for a finance specialist with strong attention to detail who can manage transactional work efficiently while collaborating with internal partners across accounting and cash management. Responsibilities: • Examine incoming supplier invoices to confirm accuracy, required support, coding, and proper authorization before processing • Prepare payment requests and route them through established approval channels while following internal control standards • Process disbursements through ERP and banking platforms, including electronic payments, wires, and checks, with careful attention to timing and accuracy • Reconcile and post accounts payable payment activity in the financial system to maintain complete and current records • Coordinate with cash planning partners to schedule payments in alignment with funding availability and business priorities • Research payment exceptions, respond to vendor questions, and resolve discrepancies in a timely and thorough manner • Maintain organized records and supporting documentation to create a clear audit trail for all payment transactions • Contribute to month-end close by assisting with accounts payable and cash disbursement reporting and reconciliation activities • Support special projects, workflow enhancements, system updates, and other process improvement initiatives as assigned
2026-07-02T00:00:00Z

Accounts Payable Specialist

Los Angeles, CA
onsite
Temporary / Contract
26.1 - 32.01 USD / Hourly
Robert Half has partnered with a highly regarded hospital system in search of a meticulous and highly organized Accounts Payable Specialist. This role involves investigating discrepancies in past invoices, updating vendor and invoice information, running weekly audits, and uploading AP spreadsheets while ensuring data accuracy. Key Responsibilities: <ul><li>Investigating past invoices, resolving discrepancies, and updating vendor and invoice details.</li><li>Uploading AP spreadsheet and keying in invoices.</li><li>Making strategic decisions on the apportionment of charges to various call centers, which involves thoughtful judgement rather than merely keying in line items.</li><li>Bypassing the need for individual approval from each call center for improved efficiency and productivity.</li><li>Making corrections whenever invoices are keyed to incorrect accounts, thus ensuring accuracy in our financial operations.</li><li>Striving to correct any inaccuracies based on the invoice system promptly.</li><li>Responding to and correcting any errors flagged by a department, thus ensuring an accurate and up-to-date financial system.</li><li>Making the right judgement calls when reading invoices, highlighting the need for critical thinking in this role.</li><li>Oracle is a PLUS</li></ul>
2026-06-29T00:00:00Z

Accounts Payable Specialist

Perris, CA
onsite
Temporary / Contract
26.9135 - 34 USD / Hourly
We are looking for an Accounts Payable Specialist to join a finance team on a contract basis. This position supports daily payables operations by handling invoice processing, payment preparation, record maintenance, and vendor communication with a high level of accuracy. The ideal candidate is organized, attentive to detail, and comfortable managing multiple priorities while maintaining confidentiality and strong service standards. Responsibilities: • Review incoming invoices, confirm supporting details, and enter payable transactions accurately in accordance with established accounting guidelines. • Maintain organized vendor records, payment documentation, and financial files to support timely processing and audit readiness. • Reconcile accounts payable activity by posting transactions, balancing records, and identifying inconsistencies in financial data. • Research billing discrepancies, payment concerns, and account variances, then work with appropriate contacts to resolve issues efficiently. • Assist with payment execution by preparing check runs, ACH transactions, remittance details, and related batch support. • Provide additional accounting assistance through cashiering support, cash balancing tasks, and other finance-related duties as needed. • Communicate with vendors and internal teams regarding invoice status, payment timing, and account questions in a thorough manner. • Contribute administrative and project support to the Finance Department while managing deadlines in a fast-paced work environment.
2026-07-01T00:00:00Z